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Attending the meeting: Lynn Gardner, John Guttler, Jon Trefry, Randy Volk, Andrea Morgante, Jeanne Wilson, Pat Peek.

Meeting called to order at 7:03 p.m.

Approve Warrants/ John moved that the Board approve the warrants for bills payable as presented by the Town Treasurer, second by Andrea and approved.

Approve Minutes of August 21, 2000/ John moved that the Board approve the minutes of August 21, 2000 as corrected. Second by Jon and approved with Randy abstaining.

Approve Minutes of August 31, 2000/ Randy moved that the Board approve the minutes of August 31, 2000. Second by John and approved.

Permit to Bury Cable in the Town Right of Way for Waitsfield Champlain Valley Telecom / Gadbois Subdivision / Sherman Hollow Road / Jon moved that the Board vote to approve the application of Waitsfield Champlain Valley Telecom for a permit to bury cable in the Town right of way to serve property in the Richard Gadbois subdivision on Sherman Hollow Road, Grand List Number 6-30-01, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel. Second by Andrea and approved.

Permit to Bury Cable in the Town Right of Way for Bissonette (Peek) / Bissonette Subdivision / Gilman Road / Jon moved that the Board vote to approve the application of Wayne Bissonette for a permit to bury cable in the Town right of way to serve the property of Pat & Robert Peek on Gilman Road, Grand List Number 12-01-04, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel.

Second by Andrea and approved.

Reserve from Fiscal Year Ended June 30, 2000 / The audit firm of Fothergill, Segale and Valley were here last week to conduct the professional audit on the municipal accounts. In the process of the audit they noted the following items, which were not included in the reserves approved at 8/21/00 meeting. John moved that the Board vote to amend the reserves approved at the 8/21/00 meeting to reflect the following changes:

Clerk/Treasurer Print,Bind, Microfilm $1500

Clerk/Treasurer Records Restoration $6841 (reflects revenue of $3199)

Municipal Buildings Furniture & Fixtures (Sound System) $2057

Municipal Buildings Town Hall Site Plan $2000

Municipal Buildings Driveway/Landscaping $5000

Police Technology Upgrade $6239 (reflects grant revenue of $4932)

Highway Silver Street $15000

Highway Mechanicsville Road $22000

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Highway Richmond Road $12380

Recreation Rec Fields/Court/Rink $9829

Conservation Com Tree Planting $660

Recreation Path Recreation Path $3500

Land Preservation Land Preservation Trust $12431

Highway Texas Hill Road $10559

Highway Capital Improvement $24565

Sidewalk Sidewalk Capital Expense $18664

Total: $153,225 (an increase of $55,686)

Second by Andrea and approved.

Randy noted that he would like to see what can be returned to the general fund and budgeted for again if needed.

Water System Upgrade / Place Road Water Lines / Rocky and Steve have submitted the following estimates for the upgrade of water lines on Place Road. They plan to do the work themselves, except for the excavating:

Sand $300

2" SDR 21 Pipe $275

2.5 Days of Excavating @ $65/hour (Mike Burnett) $1900

The Board approved of starting as soon as possible and noted this will be paid for out of the water system upgrade construction budget.

Resignation from Zoning Board of Adjustment / Andrea moved that the Board vote to accept the resignation of George Munson from the Zoning Board of Adjustment. Second by Jon and approved.

Appointment to the Zoning Board of Adjustment / Andrea moved that the Board vote to appoint Bradley Jensen to fill a vacated term on the Hinesburg Zoning Board of Adjustment, which expires on October 31, 2001. Second by Jon and approved.

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Appointment to the Planning Commission / Carrie Fenn’s term on the Commission is expiring. She has notified the Town Administrator that she would like to be re-appointed for another term. Andrea moved that the Board vote to appoint Carrie Fenn to the Hinesburg Planning Commission, for a four year term which expires on September 30, 2004.

Second by John and approved.

Delegate Designation for VLCT Annual Business Meeting / Thursday, 9/28/00 at Town Fair / Lynn moved that the Board vote to designate Jeanne Wilson as the voting delegate for Hinesburg at the 2000 VLCT Annual Business Meeting.

Second by Randy and approved.

Town Hall Rental Application / Friends of Family (Robin Harris) for SURPRISE Farewell Reception / Jon moved that the Board vote to approve the Town Hall Rental Application of Robin Harris and Friends of Family for use of the Main Hall on Wednesday, September 28, 2000, from 8:15 to 10:00 PM for a (surprise) reception for Mary Feidner, subject to the terms and conditions of the Town Hall Rental Agreement. Second by Andrea and approved.

Watersystem Upgrade / Letter to Munson Earth Moving / Rocky has mailed a final punch list to Marvin Smith at Munson Earth Moving, with a respond deadline of Thursday, 9/14/00. If he hasn’t heard from them by the above date he will send an official letter to terminate contract.

Sidewalk Expansion / Barry Washburn - Post Office / Mr. Washburn would like a hedge screen between the sidewalk along the canal and the Post Office parking lot, to deter pedestrians from cutting across the parking lot on the way to the Post Office. Mr. Washburn feels that the Town owes him this hedge, and would like the Town to pay to have one installed. Jeanne stated in discussions with Faith Ingulsrud, it was noted there was a discussion in past Post Office site plan meetings regarding a hedge, and it was felt that a hedge would not be appropriate for this area, since pedestrians would most likely cut through the hedge, damaging the hedge, and a hedge would obstruct vision between the sidewalk and parking lot. The thought was that a split rail fence would be more appropriate, with some small planting along the fence. The Planning Commission did not specifically address this issue in the site plan, but instead said that if further work was to be done along this edge of the parking lot that it would mean a revision to the site plan. So, it appears that Mr. Washburn may be requesting something that may not be approved by the Planning Commission.

It is the consensus of the Board that nothing is required to be installed.

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Janitorial Services for Town Hall / Jeanne sent requests for bids on the Town Hall janitorial services to six companies. The Town received two bids, one from J & M Ely Services, the niece of our former service (Theresa Martin) for $95.00/week (the same as Theresa was charging), and one from Tremco Janitorial Services of Hinesburg for $60.00/week. Both companies carry $1,000,000 in general liability insurance. Jeanne checked all five references given by Tremco, and the one given by J & M Ely Services. All references were very positive. Jeanne has tentatively awarded the bid to Tremco Janitorial, pending approval of the Board. This will be 2 month trial. Jon moved that the board vote to award the contract for the Town Hall janitorial services to Tremco Janitorial, based on the recommendation of Town Administrator Jeanne Wilson for $60.00/week. Second by Randy and approved.

Removal of Town Hall Boiler / Just an update: Environmental Hazards Management has removed the asbestos; ATC has conducted the air sampling; The Artful Chimney Sweep has installed the chimney lining; Rocky, with help from Steve, has removed the old boiler (it turned out to be an arduous task). Vermont Energy Contracting will be here tomorrow (9/12/00) to begin installation of the new boiler.

Wastewater Treatment / Phosphorus Levels / Rocky reports the preliminary tests indicate the phosphorus levels have decreased significantly since the last reporting. They are using considerably more alum, but it appears to be keeping things under control.

Community Police Space Needs and Location Study Group / John Mace, Rocky Martin, Brad Wainer, Chris Morrell and Jeanne met last week to begin investigating options. In addition to the location options outlined by Chris previously, two more were added to the list – moving the old Vestry building from it’s present site to a better location and moving the old Sarah Carpenter building from it’s site to a better location. Rocky and Chris are working on price estimates for all the options. I’ll keep the Board posted.

Contract with Bailey Appraisal Associates / At the meeting on 8/21/00 the Board voted to authorize the Chairman to sign the contract with Bailey Appraisal Associates for appraisal services at $45.00/appraisal (an increase from $35.00/appraisal), when the original contract was received from Mike Bailey. Since we have still not received the original contract, Holly asked that the chair sign the faxed copy. She will then forward it to Mike Bailey for his signature. Faxed copy was signed by Lynn.

Correction to Conservation Commission Appointment from 8/21/00 meeting / At the 8/21/00 meeting, the Board appointed David Wagner to a two year term on the Conservation Commission, term expiring on September 30, 2002. Following the meeting Jeanne did some research, and discovered that the Conservation Commission terms are to be four-year terms. Jeanne has contacted Mr. Wagner and verified that he is willing to complete a four-year term. Therefore, Andrea moved that the Board vote to amend the appointment of David Wagner to the Conservation Commission for a four-year term, which expires on September 30, 2004, instead of the two-year term previously voted on. Second by Jon and approved.

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Andrea reported to the Board that the MPO is working on a study of school bus funding in relationship to double ridership - in particular the special services buses and one transporting students to the tech centers.

John moved to adjourn at 8:20 p.m., second by Randy and approved.

Respectfully submitted,

Valerie Spadaccini, secretary