Selectboard Meeting
January 15, 2001
page 1 of 3
Attending the meeting: Lynn Gardner, Jon Trefry, Andrea Morgante, Randy Volk, John Guttler, Jeanne Wilson, Stuart Pierson, Faith Ingulsrud.
Meeting called to order at 7:00 p.m.
Budget Planning Sessions
Review Expenditure Summary - The Board discussed with Faith the budgeted amount of $10,000 for the permit tracking program. Faith explained this will allow tracking of permits issued, check on conditions required and met and issuance of certificate of occupancy. Faith agreed with the Board to reduce the amount to $5,000 and include in professional services rather than the capital budget as setting this up will mostly be expense of labor. $5,000 will be put in the capital budget for fy 02/03 for this.
The Board acknowledged the $100,000 allowed for Richmond Rd will not be enough to complete the job if additional grant moneys are not received.
Review Revenue Summary - reduced delinquent tax penalties to $15,000. The Board asked Jeanne to check why interest in investments are projected lower.
Finalize Capital Budget - under general gov reflect removing planning commission request of $10,000.
Review Growth in Grand List - current 235 million - adjusted expected to be 239 million which is a 1.37 % increase.
Municipal Tax Rate Projection - estimated to be .56
Review Warning & Articles - highway is a separate article again this year.
Review Proposed Bond Votes
Other Business
Approve Warrants / Randy moved that the Board approve the warrants for bills payable as
presented by the Town Treasurer. Second by John and approved.
Approve Minutes of January 8, 2001 / Jon moved that the Board vote to approve the minutes of
January 8, 2001 with addition to discussion of rec path and Police Dept expansion. Second by
Andrea and approved.
Trial Balance for the Sewer & Water Account and General Fund Account for the Period
Ending 12/31/00 / Jon moved that the Board vote to acknowledge receipt of the Trial Balance for
the Sewer & Water Account and General Fund Account for the Period Ending 12/31/00. Second
by John and approved.
JANUARY 15, 20001 page 2 of 3
2001 Fire & First Response Coverage to St. George / John moved that the Board vote to sign
the letter of request to St. George for the amount of $9,752, for the purpose of providing fire and
first response coverage for FY 01-02. Second by Randy and approved
This amount is derived from the previously agreed formula of 15% of the fire departments actual
budget for the past fiscal year (15% of $53,766.12 = $8,065). In addition, with the dissolution of
Iroquois First Response, Hinesburg will now be providing first response service, at the rate of 15%
of the proposed first response budget (15% of $11,250 = $1,687).
Additions to the Agenda
Reserving Reappraisal Funds / Jeanne has determined that the Town has received the following
payments under the Act 60 Reappraisal Program:
FY 97-98 - $12,929
FY 98-99 - $11, 851
FY 99-00 - $10,164
Total Received: $34,944
These funds are meant to be set aside and applied to the cost of the town-wide reappraisal. It is
recommended that these funds be pulled out of the general fund and set aside in an interest
bearing account. Earmarking these funds for the reappraisal will reduce the
unreserved/undesignated fund balance from $236,101 to $201,157.
Jon moved that the Board vote to designate the amount of $34,944 from the unreserved fund
balance as reappraisal funds, which will be placed in an interest bearing account for the purpose
of offsetting the future cost of a town-wide reappraisal. Second by Randy and approved.
Retirement of Zoning Administrator / Jerry Wetzel has submitted a letter, indicating that he
intends to retire effective May 31, 2001. Randy moved that the Board vote to accept the
resignation Jerry Wetzel as Zoning Administrator effective May 31, 2001. Second by Andrea and
approved.
Jeanne will arrange a farewell reception at Town Hall for Jerry.
Awarding of Engineering Contract for Garvey Farm Development Water Line Expansion /
Rocky has sent out an RFP for engineering services for the Garvey Farm Development water line
expansion, with a response date of January 22, 2001. In an effort to expedite this project, he
would like to be able to award the contract prior to the next meeting by having the Board vote to
authorize the Chairman to award the contract on January 23rd.
Andrea moved that the Board vote to authorize its chairman to award the contract for engineering
services for the Garvey Farm Development water line expansion, based on the recommendation
of the Public Works Director on January 23, 2001. Second by John and approved.
Use of Main Hall for Personal Exercise Equipment / Officer Gutierrez has a treadmill, which he
has offered to make available to the members of the PD for the physical fitness program. The
department has requested that they be allowed to use and store the treadmill in the main hall of
Town Hall. The Selectboard is in favor of this but notes the Town takes no responsibility for the
equipment.
JANUARY 15, 20001 page 3 of 3
Outgoing Correspondence:
Letters of appreciation to members of PD Future Expansion Committee.
Letter to Michael Hamblin regarding zoning issue.
A three person panel to be a search committee to find a new Zoning Administrator will be set up. Andrea will represent the Selectboard, Jeanne will serve as member and also a member of the Zoning Board.
Andrea informed the Board that on Jan 25th there will be a presentation of GIS mapping relating to the Grand List and to E911 at Town Hall.
Jon reports the addition to the Fire Department building is going well. This will be a public space and available for meeting use.
Andrea updated the Board on what she has found regarding ownership of the Vestry Building. She has found no clear documentation of ownership at present. The Town leased the building from the Congregation Society and in turn subleased for Town bingo organization in 82.
John moved the Board vote to adjourn at 9:00 p.m., second by Andrea and approved.
Respectfully submitted,
Valerie Spadaccini, secretary