Selectboard Meeting
March 19, 2001
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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Mike Anthony and members of the highway dept., Roger Kohn, Stuart Pierson.
Meeting called to order at 7:00 p.m.
Annual Organizational Meeting of the Board
Election of Chairperson of the Board: Jon nominated Lynn Gardner to serve as Chair of the Selectboard, second by Andrea and unanimously approved.
Randy moved that the Board appoint the following individuals to the following positions, for a one-year term:
Suzanne Kneller, Pam Durda and Susan Johnson as Fence Viewers
Norman Smith as Inspector of Lumber, Shingles and Wood
Stephen Russell as Weigher of Coal
Paul Wieczoreck as Tree Warden
Allen Fortin as Constable
O’Neil’s Kennel in Shelburne as Pound Keeper, and the Hinesburg Community Police as Animal Control.
Second by Andrea and approved.
Appointment of Town Service Officer: Randy moved that the Board appoint Robin Harris as Hinesburg's Town Service Officer for a one-year term expiring April 14, 2002. Second by John and approved.
Bond for Elected Officials: Andrea moved that the Board recognize the blanket bond of $500,000 per occurrence provided through the Town's membership in the Vermont League of Cities and Town's Property and Casualty Insurance Fund as the bonding instrument for Town Officials as required under the provisions of 24 VSA 832. A blanket bond through the Schools property and casualty insurance program covers school Directors and other school officials.
Second by Jon and approved.
Designation of Newspaper for Warning Town Meetings: Pursuant to the provisions of 17 VSA 2641(b), Randy moved that the Board designate the Burlington Free Press as the newspaper in which warnings shall be published, if necessary. Second by Jon and approved with Andrea opposed.
Presentation of Recognition Awards to Highway Department - Lynn presented the members of the Highway Dept with a plaque and certificates of recognition to the members for the outstanding service they have provided this winter season.
MARCH 19, 2001
page 2 of 5Road Foreman Michael Anthony / Purchase of new dump truck -
The board agreed to order the truck now with the bill for same to come after July 1.Road Foreman Michael Anthony / Discussion of snow removal policies
- winter parking ban
- driveway plowing
- mailbox repair
Mike stated snow continues to be plowed into the roadways and cars are left on the roadside making plowing very difficult. The Board requested a list of offenders in these instances.
It is the policy of the Town to replace mailboxes knocked down by the plow only if it was installed to specifications. Discussed was sending a notice to residents whose box is improperly installed stating the Town will not replace if knocked down.
Union Shop Steward Thomas Boivin / Union Contract Negotiation Timeline
Roger Kohn / Discussion of Silver Street Improvements - Roger suggested the Town look into prices to do some blasting and to raise the road in one area.
Lynn advised the Board discussed this at budget time this year and did budget some money for preliminary work. The Board decided the first need for roads this budget year was to finish Richmond Rd. The Board agreed that any money left over from the $15,000 budgeted for preliminary engineering work for the bridge on Silver St will go toward this issue.
The possibility of moving Roger’s driveway has been discussed in the past and Roger states there is no other place he can locate it.
Other Business
Approve Warrants: Randy moved that the Board approve the warrants for bills payable as presented by the Town Treasurer. Second by Jon and approved.
Approve Minutes of February 19, 2001: Andrea moved that the Board vote to approve the minutes of February 19, 2001. Second by John and approved with Lynn abstaining.
Approve Minutes of 2001 Annual Town Meeting: John moved that the Board vote to approve the minutes of the 2001 Annual Town Meeting. Second by Randy. Jon noted the need to correct the fact that the current pumper will not be retired upon purchase of the new one. Voted and approved.
Trial Balance for the Sewer & Water Account and General Fund Account for the Period Ending 2/28/01: Randy moved that the Board vote to acknowledge receipt of the Trial Balance for the Sewer & Water Account and the General Fund Account for the period ending 2/28/01.
Second by Andrea and approved.
Appointment of Hinesburg Representative to the CVU School Board: The Board received one letter of interest in the position of CVU School Board Director from Sandra Latham. Michael Bissonette has also recommended Sandra to fill the vacancy. Andrea moved that the Board vote to appoint Sandra Latham as Hinesburg’s representative to the CVU School Board for a term which will expire at the Town Meeting election in March of 2002. Second by Jon and approved.
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Highway Class II Resurfacing and Rehabilitation Grant Applications for 2001: While meeting for the 2001 Annual Town Meeting, the Board signed the applications for the following highway class II resurfacing and rehabilitation grants for 2001:
Resurfacing / Hollow Road for $28,184
Resurfacing / Pond Road for $14,445
Resurfacing / Charlotte Road for $3,911
Rehabilitation / Richmond Road for $103,266
Request for Use of Town Hall: Andrea moved that the Board vote to approve the Town Hall usage request of Friends of Family for the Welcome Baby Brunch on May 6, 2001, subject to the terms and conditions of the Town's rental policy. Second by John and approved.
Request for Use of Town Hall: Andrea moved that the Board vote to approve the Town Hall usage request of Robin Haris for a private party on April 21, 2001, subject to the terms and conditions of the Town's rental policy. Second by Jon and approved.
Town Hall Access / Wetlands Issue: Update from Rocky Martin. The Town is still working on proving the current access is not safe to get permission to create a new access.
CCMPO Technical Assistance: Currently included on the list of proposed projects for CCMPO Technical Assistance is the intersection analysis of the Texas Hill Road and Richmond Road intersection. The Town has taken steps to improve the visibility at this intersection, and has not received further complaints since the work was done.
This seems to be working well now that the work has been done and the Board agreed to remove from the project list.
Renewal of Liquor Licenses:
Andrea moved that the Board convene as the Board of Liquor Control, second by John and approved.
Andrea moved that the Board vote to approve the renewal applications of Ballard's Country Store Corp., KB Enterprises (d/b/a Lantman's IGA), Blaise's Country Store, Inc. and Ethel Contratti (d/b/a The Pantry Shelf) for second class liquor licenses with licenses to sell tobacco.
Second by Jon and approved.
Andrea moved that the Board vote to approve the renewal applications of Two Z's Inc. (d/b/a Pappa Nick's Restaurant & Pizza) for a first class liquor license. Second by Jon and approved.
Andrea moved that the Board vote to approve the renewal applications of Raymond & Ruth Ayer (d/b/a Cedar Knoll Country Club), Two Buffoons, Inc, (d/b/a Christo's Good Times Café) and Travia's Inc. for first class liquor licenses with outside consumption permits.
Second by Jon. The Board asked Jeanne to check the outside consumption time for Cedar Knoll with the Zoning Board. Voted and approved.
Andrea moved that the Board adjourn as the Board of Liquor Control, second by John and approved.
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Construction Certificate for Streetscape Project:
The Streetscape project (STP EH95(9)) has been completed, and we have received the final reimbursement payment from the State. In order to close out the project, the Town needs to submit a letter to the VTrans Enhancement Program, certifying that the project has been completed as designed and approved.Andrea moved that the Board vote to authorize its Chairperson to sign the letter of Construction Certification to the VTrans Enhancement Program for the Hinesburg Streetscape Project / STP EH95(9). Second by John and approved.
Designation of Public Access & Government Access Provider: Andrea moved that the Board vote to designate the Channel 15 Public Access Board as the Public Access and Government Access Provider for Cable Services serving the Town of Hinesburg. Second by Jon and approved.
Act 250 Municipal Impact Questionnaire for Lot #14 of Commerce Park: Mary McClements is submitting an Act 250 Permit for the purpose of establishing an art school in the old Post Office building on Lot #14 of Commerce Park. Jeanne has checked with Fire Chief Al Barber, Police Chief Chris Morrell and Public Works Director Rocky Martin to verify that the Town has the capacity to provide fire, police, rescue and road maintenance services for this proposed usage without unreasonable burden.
Andrea moved that the Board vote to authorize its Chairperson to sign the Act 250 Municipal Impact Questionnaire for applicant Mary McClements for Lot #14 of Commerce Park.
Second by Randy and approved.
Approval of Private Road Name: Jon moved that the Board vote to approve the name "Mulligan Drive" for the private road to the Ayer Subdivision off Route 116 south of the village.
Second by John and approved.
Update on Purchase of the Flore Property: Jeanne Wilson will be appearing before the ADA Variance Board on the elevator issue.
Update on the Sidewalk / Recreation Path Project: John moved that the Board vote to approve Amendment #1 dated 3/19/01 to the Contract Agreement with Lamoureux & Dickinson, increasing the maximum project fee by $1,714.03, to a maximum total of $12,539.00. Second by Andrea and approved.
John moved that the Board vote to approve and sign the letter dated 3/19/01 to the Vermont Agency of Transportation, which affirms the Boards commitment to the sidewalk / recreation path project and willingness to go to condemnation should that step be necessary for the proposed roadside alignment. Second by Andrea and approved.
John moved that the Board vote to approve and sign the letter to property owners within the project area dated 3/19/01. This letter updates the property owners on the status of the sidewalk / recreation path project. Second by Andrea and approved.
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Additions to the Agenda
Appointments to the Recreation Commission: The Recreation Commission received three letters of interest for the two vacancies on the commission. The letters received were from David Eddy, Lori Hennessey and Kristin Kany. The Recreation Commission recommends the appointment of David Eddy for one of the vacancies. They will make a recommendation for the other vacancy at the next meeting.
Randy moved that the Board vote to appoint David Eddy to the Hinesburg Recreation Commission for a three year term, which will expire on January 1, 2004. Second by Jon and approved.
Driveway Permit Application / Hultgren on Hayden Hill Road East: Jon moved that the Board vote to approve the driveway permit application of Tim Hultgren (future owner) and Marceline & Grant MacLean (current owners) for a road cut on Hayden Hill Road East, Grand List Number 6-1-65, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel.
Second by John and approved.
Fortin Small Claims Court Issue: The court date for the small claims court suit of Allen and Ann Fortin in reference to the wastewater allocation charge is this Friday, March 23. Bud called today to report that Allen and Ann are willing to settle out of court if the Town will agree to pay $140 of the $280 they are seeking in damages.
The position of the Board on this remains the same and they will not accept a settlement.
Andrea moved the Board vote to accept the resignation of Barb Brisson as Animal Control Officer, second by John and approved.
Andrea moved the Board vote to adjourn at 8:45 p.m., second by John and approve.
Respectfully submitted,
Valerie Spadaccini, secretary