Selectboard Meeting

May 21, 2001

 

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Attending the meeting: Lynn Gardner, Jon Trefry, John Guttler, Andrea Morgante, Randy Volk, Jeanne Wilson, Brad Parker, Peter Crane, Larry Ketcham, Peg Montgomery, Mike Anthony, Rocky Martin, Tom Moreau, Cheryl Parks, Stuart Pierson.

 

Meeting called to order at 7:00 p.m.

 

Brad Parker / RE: Partridge Hill Road Wash Out  - Brad and Peter Crane, also a resident of Partridge Hill Rd, were present to seek help from the Town with the problem of the road washing out from drainage waters.  Mike Anthony stated the Town maintains .08 of a mile of the road and it then becomes a private road the Town  does not maintain.  Mike believes the problem is the existing double culvert.

Andrea pointed that as Patrick Brook is involved a stream alteration permit would be needed to do any work.

Brad stated that run off from Enos Rd and other areas has been redirected to Patrick Brook which contributes to the problem,  he has had NRCS look at this and they stated the water path has been changed.

Andrea suggested looking into the drainage requirements of development off Partridge Hill Rd. and said she would help in looking into that aspect of the issue.

Lynn advised that it is the Town policy not to maintain or repair any private roads.

 

Peg Montgomery / RE: Water Bill for Village Center - Peg was present to seek an appeal of the decision of the Board regarding her water bill.  As shown by the water meter there was no water usage at all.  Peg was under the assumption that Rocky has been notified of the situation,  she did not realize she needed to call to have the water shut off to stop the billing.

Randy moved the Board vote to relieve Peg Montgomery of the remaining balance due of $120 on water bill 0741-4 due to miscommunication regarding shutting off of the water service.  Second by Jon and approved.

 

Tom Moreau of CSWD /RE: FY 02 Budget - Tom reviewed the budget with the Board.  The operating budget is up 2.7% - two large items there are health insurance and opening a temporary drop off center in Burlington. 

John moved that the Board vote to approve CSWD FY 02 budget as proposed, second by Andrea and approved.

Mike noted to Tom that with the Town garage expansion there may be a need to move the recylce area.  Tom will make a note of that and was sure a solution can be worked out.

                                                 

Other Business

     Approve Warrants: John moved that the Board approve the warrants for bills payable as presented by the Town Treasurer.  Second by Jon and approved.

     

      Approve Minutes of May 7, 2001: Jon moved that the Board vote to approve the minutes of May 7, 2001.  Second by John and approved with Randy abstaining.

     

 

 

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      Trial Balance for Sewer & Water and General Fund Accounts for the Period Ending 4/30/01:  Andrea moved that the Board vote to acknowledge receipt of the Trial Balance for the Sewer & Water Account and General Fund Accounts for the period ending 4/30/01.  Second by Jon and approved.

     

      VEDA Subordination Agreement:  A letter was forwarded to all Board members from Louise Anair of the Vermont Economic Development Authority, regarding the need for the subordination agreement.  Jeanne also spoke with Katherine Vose of Housing & Community Affairs.  She advised that the agreement would allow VEDA to step above the Town’s 1999 mortgage in priority, and noted that the agreement was necessary for the completion of the funding and work.  Bud has previously reviewed the agreement, and does not see a problem with the Board signing.

 

      Andrea moved that the Board vote to authorize the chairman to sign the Subordination Agreement dated May 21, 2001, between the Vermont Economic Development Authority and the Town of Hinesburg, which will subordinate the Town’s lien on the Mountain View Mobile Home Park to VEDA.  Second by Randy and approved.

     

      Driveway Permit Application / Arel on Turkey Lane

      Thomas Brigham, who still owns the property, previously permitted this driveway on 7/12/99.  Julie Arel is in the process of purchasing the property from Mr. Brigham, and they would like to renew the permit.

     

      Jon moved that the Board vote to approve the driveway permit application of Thomas Brigham (Landowner) and Julie Arel (applicant) for a road cut on Turkey Lane, Grand List Lot #12-1-73, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development on this parcel.  This approval replaces the Driveway Permit issued by the Board on 7/12/99.  Second by John and approved.

     

      Request for Use of Town Hall / Annie Hall for a Dance Recital

      Andrea moved that the Board vote to approve the Town Hall Usage Request of Annie Hall for a dance recital practice on June 6 from 6:30 – 7:30 PM, and for a dance recital on June 7 from 5:30 – 7:30 PM, subject to the terms and conditions of the Town’s rental policy.  Second by John and approved.

     

      Consumption of Alcohol at Fire Hall For Retirement Party

      John moved that the Board vote to approve the serving of alcohol at a private retirement party for Zoning Administrator Jerry Wetzel at the fire station on May 31, 2001, from 6 – 8 PM.

      Second by Andrea and approved.

 

 

 

 

 

 

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      Allocation of Funds for Culvert Replacements on Texas Hill Road and Hayden Hill Road East

      There is a total of $21,230 remaining from the funds allocated for the reconstruction of Mechanicsville and Richmond Roads as follows:

               Reserved for Mechanicsville Road from FY 99-00                                $22,000

               Allocated for Richmond Road Reconstruction in FY 00-01                     72,732

               State Reconstruction Grant                                                                       147,004

               Total Available for Project                                                          $241,736

              

               Total Expenses for Project                                                                     $220,506

              

               Remaining Funds                                                                          $21,230

 

      Due to increased costs and unexpected expenses, more funds are necessary for the replacement of the Hayden Hill Road East culvert and the Texas Hill Road culvert.  Michael would like to request that the $21,230 be transferred from expense item 440-5102-14.00 to 440-5102-15.00.

      Andrea asked if there will still be money to re-shoulder Mechanicsville Rd. - Mike said that would not be a problem.

      Jon moved that the Board vote to authorize the Treasurer to transfer of $21,230 from 440-5102.14.00 to 440-5102-15.00. Second by Andrea and approved.

     

      Discussion of Leavensworth Road Bridge / Rocky Martin - when the bridge was replaced in 1990 the town requested a 40’ width but the State engineered a 30’ width.  Mike feels the 30’ width will be adequate if they keep the channel free of debris.  Mike advised the plan for repair is to remove the bridge deck, clean out the channel and raise the bridge deck 1’.

      Larry Ketcham feels  there is a need to deepen the channel to allow for large water flow in spring.  Cheryl Parks does not want to see any improvement to the bridge or road that would allow through traffic to drive at higher speeds, she stated she would actually prefer to go back to the design of the floating bridge that was there before 1990.

     The Board instructed Mike to proceed to fix the bridge and also pursue going back to the State regarding a possible design flaw.

     

      Garvey Farm Development Water System Upgrade / Rocky Martin - Randy moved theBoard vote to sign the Town of Hinesburg Water Service Agreement with the following residents of Garvey Farm Development : Knowlden; Knortz - Hulsen; DeSimone; Pellegrino - Young; Fox; Theriault; and Boss.  Second by Jon and approved.

      Rocky noted the engineering contract needed to be signed as the previous one expired.  Randy moved to authorize the Chairman to sign the contract for design of the Garvey Farm water line extension with Llewellyn-Howley Inc.not to exceed $3,690.  Second by Jon and approved.

 

 

 

 

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      Planning Commission Application / Flore  Property

      Rocky, Chris, Al Barber and Jeanne met with Rob Bast last week to review the necessary improvements for the Flore property.  The Town is on the Planning Commission agenda for June 6 for a site plan review.  Rob is currently working on the site plan, and plans to incorporate changes in the fire department’s parking layout with the changes to the Flore property.

      The Board discussed the idea of a site plan to include the Fire Dept  and what would be gained by doing that, or a site plan for just what is needed to get moved in now.

      Randy moved that the Board vote to authorize the chairman to sign the Planning Commission application for the Site Plan Review of the Flore property and fire department property.  Second by John and approved.

 

      Outgoing Correspondence

 

      Letter to Robert Audette, owner of Triple L Mobile Home Park, regarding wastewater treatment for the park.  Reviewed by the Board and signed.

 

 

       Randy moved the Board vote to adjourn at 9:25 p.m., second by Jon and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary