Selectboard Meeting
October 1, 2001
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Attending the meeting: Lynn Gardner, John Guttler, Jon Trefry, Andrea Morgante, Randy Volk, Rocky Martin, Missy Ross, Jeanne Wilson, Bruce Cunningham, Donna Cunningham, Al Barber, Stewart Pierson
Meeting called to order at 7:00 PM by Chairperson Lynn Gardner
Appointment of Interim Town Clerk and Treasurer: Randy moved that the Board vote to waive the requirements outlined in the Policy for Appointments to Boards and Commissions, adopted May 1991 and revised May 17, 1999, due to the responsibilities involved with this appointment and the need to immediately fill the vacancy. The motion was seconded by Jon. Andrea noted that, although she planned to vote in favor of the motion, the policy cited was in reference to appointed positions, and she believed the Selectboard had the authority to make an appointment to the vacancy in this elected position without following the policy. The motion was unanimously approved.
Randy moved the Board vote to appoint Melissa B. Ross to fill the vacancy in the Town Clerk and Treasurer position, created by the resignation of Mary Zuber, for the period October 1, 2001 to Town Meeting Day (March 5, 2002) as outlined in the letter of appointment dated October 1, 2001. Second by John and approved.
Warning for Special Town Meeting: John moved that the Board vote to approve and sign the warning to call a Special Town Meeting on November 5, 2001 to discuss and act upon the following article:
“Shall the Town of Hinesburg abolish the position of Delinquent Tax Collector effective Town Meeting Day 2002 (March 5, 2002), revoke any prior order calling for the election of a Delinquent Tax Collector, and assign the duty of collecting taxes to the Town Treasurer, who now collects current taxes, with all penalties, commissions and fees allowed by law for the collection of delinquent taxes to be paid to the Town general fund?”
The motion was seconded by Andrea. Randy noted that he was still opposed to this motion, since special town meetings should only be warned for critical issues, and warning this meeting would be an unnecessary burden on the taxpayers. The motion passed with Lynn, Andrea, John and Jon voting in favor, and with Randy opposed.
Correspondence to VTrans / RE: Acceptance of Conceptual Alignment Analysis: Jon moved that the Board vote to accept the Conceptual Alignment Analysis prepared by Lamoureux & Dickinson for the bicycle and pedestrian path, and request funding for the construction and ROW phases of the project in the amount of $684,714. Second by Andrea and approved.
Award Construction Bid for Garvey Farm Water Line Expansion: Rocky Martin reported that he had requested bids for construction of the Garvey Farm water line expansion from Lang Construction, J. Hutchins, Mike Burnett and Roy French. Of the four, the only bid received was from Lang Construction for $53,480. The bid was higher than the preliminary cost estimates, but Rocky had met with the Garvey Farm residents and they were all in agreement to proceed with the project.
Randy moved that the Board vote to authorize the Chairperson to sign the agreement with Lang Construction for the construction of the Garvey Farm water line expansion for the amount of $53,480. Second by Jon and approved.
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Additions to the
Agenda
Chittenden Bank Capital Equipment Note / Financing for Dump Truck and Snow Removal Equipment: Andrea moved that the Board vote to authorize and sign the Capital Equipment Note, the Capital Equipment Borrowing Resolution and the Non-Arbitrage Certificate for Capital Equipment Borrowing from the Chittenden Bank for the purpose of borrowing $78,750 at an interest rate of 2.80% per annum to finance the purchase of a dump truck and snow removal equipment. Second by Jon and approved.
Village Sidewalk Expansion: Rocky Martin advised that Parent Construction would not be able to do the site preparation work for the sidewalks, as was approved at the September 17, 2001 meeting, due to a schedule conflict. Rocky advised that Thorpe’s Trucking was able to the job, but the cost would be $4,435, instead of $4,000 quoted by Parent Construction.
Randy moved that the Board vote to authorize the Chairperson to sign a contract with Thorpe’s Trucking for an amount not to exceed $4,435, for the purposes of the necessary excavation work for the village sidewalk due to the withdrawal of Parent Construction. Second by John and approved.
Water Shortage: Al Barber advised the Board that the water shortage situation in Town is worse that the Drought of 1999. The Fire Department is currently hauling water to fill wells or tanks every evening. Their policy is to fill a well twice, but then require a tank for further water deliveries.
Outgoing
Correspondence
Letter of acknowledgment to Bruce Cunningham for his interest in an appointment to the position of Town Clerk and Treasurer.
All Board Meeting
The Selectboard members reconvened in the main hall of Town Hall for the purpose of holding an All Board Meeting with members of other Town Boards and Commission. (See attendance list attached).
The first item of business for the All Board meeting was the swearing in ceremony for Melissa Ross as interim Town Clerk and Treasurer. The swearing in was officiated by Lynn Gardner and Mary Zuber.
The focus of the remainder of the meeting was a discussion with the CVU Board of Directors regarding the proposed expansion and renovations of CVU. A bond vote on this issue is scheduled for November 6, 2001. Robert Mason from the Board of Directors gave an overview of the project (see outline attached), and then the audience divided into two groups to view the architect’s plans for the expansion, followed by a question/answer period.
The meeting was adjourned at 9:25 PM.
Respectfully Submitted,
Jeanne Kundell Wilson
Town Administrator