Selectboard Meeting

October 15, 2001

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler,

Jeanne Wilson, Stuart Pierson, Beth Sengle, George Bedard, Faith Ingulsrud, Mike Anthony,

Chris Morrell, Veronica Estey, Earla Sue McNaull, Chris Boermer,  Al Barber, Daryl Miller.

 

Meeting called to order at 7:00 p.m.

 

Stuart Pierson stated Habitat for Humanity is interested in doing a project in Hinesburg and is looking for either land to build on or a home to renovate.

 

Lynn opened the Public Hearing on Creating a Development Review Board.

Jon asked to review the most current draft of the proposal.  Questioned was the position of alternate members - Faith stated alternates would receive the same training and be given any necessary information and papers on activities they would be involved in . 

It was suggested to find out which board current members would like to serve on.  George suggested the three boards get together to discuss who would like to serve where to get a smooth transition.

The Board asked Jeanne to send a letter to Zoning Board and Planning Commission members

asking where they would like to serve.

 

Appointment of Recreation Director / Beth Sengle -  Jon moved that the Board vote to accept

the resignation of Melissa B. Ross as Hinesburg Recreation Director, effective October 1, 2001. 

Second by Andrea and approved.

At the recommendation of the Recreation Commission, Jon moved that the Board

vote to appoint Beth Sengle as Hinesburg Recreation Director, as outlined in the letter of

employment dated October 15, 2001. Second by Andrea and approved.

     

Police Chief Chris Morrell / RE: Renovations to Police Station - Chris reported the electric has

been brought up to code, painting done as needed, floors refinished,  front porch replaced,

wheelchair ramp is being built and other necessary repairs to move in.  He stated he would like

the parking lot paved next year when Town Hall and the Fire Station are done.  An open house is

scheduled for Sat., Oct 20th.

 

Randy requested a list of additional things that will need to be taken care of and associated costs for the Board to review.

     

Veronica Estey / RE:  Water Issues and Police Issues - Ronnie had complaints regarding the

water system at Firehouse Plaza.  When originally being hooked to the system the Esteys

requested one meter be installed and they would meter each tenant.  The Town said each

building had to have its own meter and billing.  The Esteys were later required to change the

meters to remote read at their expense and a few months later the Town came and took out those

meters and installed their own meters.

 

                    

 

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Ronnie said they have now been told they are responsible for any tenants water bill that is not paid even though they have no control over the water.  She stated she has been told it is illegal to sell a service they do not provide and could not collect from the tenants for the water.  She is requesting  that they are able to have the one meter with one minimum and meter and bill the tenants accordingly. 

Ronnie also stated the poor water quality is an issue that continues to cause problems.  Jeanne advised a valve for that line was changed in July and flushed at that time.  Flushing will again be done this week.  It will take several times of flushing to clean the lines.

Al Barber stated there is still a problem with the pressure valves and so the Fire Dept does not fill their truck from the lower source as it stirs up the water in the lines to much.

 

Ronnie also asked to have night patrols by the Police Dept as the hardware store has had ongoing problems with thefts.

 

Library - Earla Sue McNaull was present to review with the Board the request of the Library Trustees for reimbursement of expenses regarding the sewer connection that did not exist.

Lynn moved the Board vote to refund the Town Library Committee the sum of $1,800.00 for erroneous billing of sewer fees from February 28, 1983 to January 20, 2001.  This to be paid out of the sewer account.  Second by Jon and approved.

 

Discussion of Town Garage Survey

George Bedard, at the request of Mike Anthony, submitted proposal for aerial photography and

mapping services and ground control support work for the Town Garage parcel.  The Board did

not feel this was a necessary step at this point in the project.  They asked to check the agreement

between the Town and Chittenden Solid Waste District.  Then to have a plan created to relocate

the solid waste area and a site plan for the Town Garage area for the needed buildings.  If the

Board decides this mapping will be helpful it can be done in the spring.

 

      Other Business

Approve Warrants: Randy moved that the Board approve the warrants for bills payable as

presented by the Town Treasurer. Second by Andrea and approved.

     

Approve Minutes of September 10, 2001: Andrea moved that the Board vote to approve the

minutes of September 10, 2001. Second by John and approved.

     

Approve Minutes of September 17, 2001: Jon moved that the Board vote to approve the minutes

of September 17, 2001.  Second by John and approved with John abstaining.

     

Approve Minutes of October 1, 2001 and All Board Meeting: Jon moved that the Board vote to

approve the minutes of October 1, 2001, including the minutes of the All Board Meeting.

Second by Andrea and approved.

 

Trial Balance for Sewer and Water and General Fund Accounts for Period Ending 9/30/01: 

Andrea moved that the Board vote to acknowledge receipt of the trial balance for the Sewer and

Water Account and the General Fund Account for the period ending 9/30/01.

Second by Jon and approved.

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Discussion of Town Logo:  With the purchase of the new dump truck, and the need to affix the

Town logo to the truck, it seems like an appropriate time to discuss a change in the Town's logo. 

Since the Town no longer owns the former Sarah Carpenter Library building, and the building is

about to become a private business, it does not seem appropriate to continue to include it on the

logo. Jeanne and Michael have been discussing some potential designs, and Michael has been

working with Twin State Signs to develop some prototypes.  After looking at the current logo and

news ones proposed the Board agreed to stay with the current logo for the Town.

     

Use of Water Hydrant on Birchwood Drive for Residents with Water Shortage:  Tonia Bouchard,

a resident of Sunny Acres, contacted the Public Works Department and Lynn regarding the free use of

Town water for residents who are experience dry wells due to the drought.  Ms. Bouchard feels that

these residents should be paying for the water, as are other water system users.   Steve Button has

done some calculations, and has determined that the overall water usage for the Town was up 4.8%

for the month of July, up 5% for the month of August and down 10% for the month of September

compared to year 2000 usage.  An increase of 5% equals approximately 6,000 gallons or $24.87.

 

The Board agreed to continue the policy to provide water to the residents who need it.

 

The Birchwood Drive hydrant will be shut down later this month, due to freezing temperatures.  Water

will be available at another location, where heat can be provided to keep the hose from freezing. 

Steve has suggested that the sewer pump station be used.

     

Petition for Change in Road Name / Wildwood Drive to Wildwood Lane:  The residents of

Wildwood Drive in Sunny Acres have submitted a petition regarding a change in the road name

from Wildwood Drive to Wildwood Lane.  Historically, the road was known as Wildwood Lane and

that is what the street sign currently says.  However, when the information was submitted for the

E-9-1-1 database, the extension “Lane” was mistakenly replaced with “Drive”.  Six out of the seven

households on Wildwood Drive would like the name changed back to Wildwood Lane.

     

John moved that the Board vote to change the name of Wildwood Drive in Sunny Acres to

Wildwood Lane, as requested by a petition of the majority of the residents on Wildwood Drive.

Second by Andrea and approved.

     

Establishment of Speed Limit / Commerce Street:  Chris Morrell, with assistance from the

CCMPO for data collection and analysis, has completed a speed study of Commerce Street and is

recommending a speed of 30 mph for this street.  Adopting this speed limit would be viewed as an

amendment to the Traffic Ordinance, and therefore must be enacted according to Chapter 59 of

Title 24 V.S.A.  The Board must approve and adopt the amendment by a majority vote and

approve the resolution (following).  Public notice of the ordinance amendment must be posted in

five places in Town and published in the newspaper.  If no petitions are filed in opposition to the

ordinance amendment, it will become effective 60 days after the date of adoption (December 15,

2001).

 

 

 

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Andrea moved the Board vote to approve the following resolution:

Be it resolved, that an amendment to Article 10.13.01 of the Town of Hinesburg Traffic Ordinance

in the form attached hereto and made a part of this resolution, be hereby adopted by vote of the

Hinesburg Selectboard, and shall become effective 60 days after the date of this Resolution

(December 15, 2001), following public posting and publication of the ordinance amendment in

conformity with the requirements of Chapter 59 of Title 24, Vermont Statutes Annotated, provided

that no petition is filed in accordance with Section 1973 of Title 24, Vermont Statues Annotated.

Second by Jon and approved.

 

Adjustment to Grand List:   The Board has received a request from the Board of Listers to

approve the following change to the lodged Grand List, which is a correction due to an error in

measuring the square footage of a new house belonging to Matthew and Roberta Francis.  The

house was appraised at $196,000 and after this correction is now valued at $188,800, a difference

of $7,200.

     

The Grand List on August 20, 2001 after the BCA Hearing had a Municipal value of $243,599,079

and an educational value of $233,243,549.  This correction will change the Municipal value to

$243,591,879 and the Educational value to $233,236,349.

 

John moved that the Board vote to approve the change in the lodged Grand List as requested in

the letter from the Hinesburg Board of Listers, dated October 8, 2001.  This change will create a

Municipal Grand List value of $243,591,879 and an Educational Grand List value of

$233,236,349.  Second by Andrea and approved.

     

     

Dispersal of Funds for Purchase of Fire Truck: Al Barber reported they could not find a buyer

for the 72 International.  The town of West Topsam, who desperately need a truck looked at it and

were interested in having the truck. The Hinesburg Dept agreed to sell the truck to the West

Topsam Dept for $1.00.

Jon moved that the Board vote to authorize the Treasurer to disperse funds in the amount of

$150,000 for the purchase of a fire truck, as approved by the voters at Town Meeting 2001. 

Second by Andrea and approved.

     

     

Driveway Permit Application / Clinton Emmons on CVU Road:  Michael has approved this

permit.  There is no map attached.  Jeanne has notified Mr. Emmons of the incomplete

application, but Michael felt that a map might not be necessary since this permit involves moving

the existing road-cut 100 feet.  The Board is requesting a map with the application.

     

     

Driveway Permit Application / Daryl Miller on Hayden Hill Road East:  Jon moved that the

Board vote to approve the driveway permit application of Daryl Miller for a road cut on Hayden Hill

Road East, Grand List Lot Number 6-1-65, subject to the terms and conditions placed on the

permit by the Road Foreman and all State and Local permits governing the development of this

parcel. Second by John and approved.

     

     

                                                         OCTOBER 15, 2001                                                page 5 of 6

 

Proposed Schedule for Budget Meetings:  Due to the special Town Meeting on November 5,

the Board will lose one of the budget planning meeting dates.  Jeanne proposed that the Board

meet the 2nd and 3rd Mondays in November.  The Board agreed to this schedule and also to meet

on Oct 29 if necessary.

       

      Additions to the Agenda

 

      Wastewater Capacity Allocation Application / Ernest & Theresa Giroux for Mechanicsville Road Parcel (9-1-1.1):  The Giroux’s currently hold a wastewater capacity allocation for this parcel in the amount of 3,375 gpd for 30 one-bedroom elderly units.  They would like to subdivide one 3 acre lot off this parcel for a single family 3-bedroom home, and are requesting a wastewater capacity allocation of 450 gpd for this subdivided lot.

     

      Jon moved that the Board vote to approve a one-year conditional wastewater capacity allocation of 450 gpd for one single family residence on property owned by Ernest & Theresa Giroux (Grand List Lot Number 9-1-1.1), pending subdivision approval.  This conditional approval will be revoked if subdivision approval is not secured by 10/15/02.

      Second by John and approved.

 

      Wastewater Capacity Allocation Application / Muriel Manning for Richmond Road Parcel (17-22-45.2):  Mrs. Manning owns a 3.2 acre lot on the south side of Richmond Road.  She is requesting a sewer allocation for the existing residence, as well as two other lots which will be created by subdividing.  She is requesting a total allocation of 1350 gpd.

     

      Jon moved that the Board vote to approve a one-year conditional wastewater capacity allocation of 1350 gpd for three single family residences on property owned by Muriel Manning (Grand List Lot Number 17-22-45.2), pending subdivision approval.  This conditional approval will be revoked if subdivision approval is not secured by 10/15/02.

      Second by John and approved.

 

      Update on Water Supply Security:  In response to recent national concern regarding the safety of the drinking water supply, Steve Button advised that the following measures are taken to ensure the safety of Hinesburg’s water supply:

            ·      Water tank is locked and checked daily for tampering

            ·    All pump station buildings are kept locked

            ·      Well heads are checked daily for tampering

 

Jon moved the Board vote to approve a temporary driveway permit for Ben Campbell for logging purposes on Buck Hill Rd East., second by Andrea and approved.

 

John moved the Board vote to sign the Vermont Municipal Planning Grant Program application, second by Andrea and approved.

 

 

 

 

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Randy moved the Board vote to close the Public Hearing  on Development Review Board, second by Jon and approved.

Andrea moved the Board adopt the resolution for creating a Development Review Board, second by Jon and approved.

     

      Outgoing Correspondence

 

      Notice of expiring terms on the Zoning Board of Adjustment to Bradley Jensen and Deb Howard.

     

      Response letter to Darrel Depot regarding condition of Lincoln Hill Road

     

John moved the Board vote to adjourn at 10:10 p.m., second by Andrea and approved.

 

 

Respectfully submitted,

 

Valerie Spadaccini, secretary