HINESBURG DEVELOPMENT REVIEW BOARD

MINUTES OF MEETING MAY 21, 2002

Approved June 4, 2002

Present: Tom McGlenn, Greg Waples, Clint Emmons, George Munson and during the review of item #2, Ted Bloomhardt and Wayne Burgess .

Member Absent: Pete Ross.

Members of the Audience: Renate Parke

1. MINUTES Tom McGlenn made the motion to accept the minutes of May 7, 2002 as corrected. This motion was seconded by Greg Waples and passed.

OFFICIAL DECISIONS Greg Waples made the motion to accept the Official Decision to deny an appeal for a conditional use permit by Kevin and Kathleen Couture. This motion was seconded by Tom McGlenn and passed. Greg then made the motion to accept the Official Decision to deny an appeal for variances by Kevin and Kathleen Couture. This motion was seconded by Tom McGlenn and passed.

2. CASE - SKETCH PLAN Irena Case was present with Catherine and David Ricklefs, her daughter and son-in-law, to request sketch plan approval to subdivide off a 6.1 acre lot from the remainder of her property on the east side of the Richmond Road.

Irena and Katherine explained the following issues in relation to their proposal and answer questions from the Board members:

– The remaining land is 93.1 acres in size and 59 acres of that is enrolled in the State Land Use program.

– This remaining lot, with the exception of the 3.1 acre lot where the Case home is located, will be accessed with the same road-cut as this new lot.

– As this lot is under 10 acres in size, they will have to receive septic design approval from the State.

– The Select Board, as Road Commissioners, have not yet approved this road cut due to a wetland issue at the Richmond Road. Irena is addressing this issue with her site technician and commented this area may be caused by problems with the culvert under the Town road.

– Portions of this road will be quite steep and run-off may be an issue. Catherine explained that they want to preserve a long stone wall along this roadway. Greg suggested that they work with their engineer to make sure that, if future development occurs, there is sufficient space to widen this road between the ditch and stone wall. Any roadway used to access two or more residences must have a traveled portion of at least 18'.

– There currently are hiking trails on the wooded portion of their property, and Irena explained that they can still be accessed using this right-of-way.

– The applicants were cautioned that they may want to include deed language for the maintenance of this drive is there are going to be logging trucks also using it.

– They have not shown the well isolations distances for adjacent lots, but will do that for final plat.

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– They will ensure that drainage water does not come down on neighbors’ properties and also sheets correctly down into the road-side ditches from this steep driveway.

– The members were appreciative that the building location will be back in the tree line and not in the middle of the open area.

– They will not use highly visible white stone on the driveway.

Greg then discussed some planning issues that had been mentioned in Peter Erb’s memo to the Board members. He cautioned the Cases that they should look at their entire parcel of land to ensure that the best soils and developable areas are not on this new lot. They may want to subdivide further in the future and should look at all aspects such a soil types, views, open areas, preserving the forest, etc.

Tom McGlenn then made the motion to grant sketch plan approval to Irena and James Case for one 6.10 acre single family residential lot from a 93 acre parcel located on the Richmond Road. The subdivision shall be as proposed by the applicant and shall be subject to the following conditions:

1. The applicant shall meet all the documentation required for Final Plat review as stated in Section 4.2, Minor Subdivision, of the Subdivision Regulations. In addition the applicant shall provide the following documents:

1. A deeded right-of-way 50 feet in width and located so that it is possible to construct a road or driveway.

2. The septic system design for the new lot, accompanied by a letter or other evidence from the site technician that the design of the sewage disposal and water supply systems for this lot meet the standards of the State Environmental Protection Rules

3. Isolation distances from surrounding wells shall be indicated on the plans.

4. Well logs for surrounding homes shall be submitted to establish evidence of sufficient water supply for the new residence. If sufficient water doesn’t seem to be available the applicant may be required to drill a well before a building permit can be granted.

5. Trail systems that should be identified and considered for protection.

6. All exterior lighting shall be installed or shielded in such a manner as to conceal light sources and reflector/refractor areas from view from points beyond the lot.

7. A building envelope shall be identified.

8. A project review sheet shall be obtained from the State.

9. A copy of the letter received from the State Wetland coordinator.

10. Road-cut approval from the Select Board.

k. More detail on the plans for drainage from the road and driveway showing sizing of culverts and erosion control measures that meet the standards of the “Hinesburg Policy for Transportation Construction and Improvements” and the “Vermont Handbook for soil Erosion and Sediment Control on Construction Sites.”

12. The driveway shall not be constructed with highly visable white stone.

This motion was seconded by Greg Waples and passed unanimously.

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3. ANNETTE’S PLAYSCHOOL - SITE PLAN REVISION Ron Roe, owner of Annette’s Playschool, was next on the agenda to request revised site plan approval for a 24' x 24' addition to the school on their classroom building. This daycare/school is located on the east side of the Pond Road.

Ron explained the following points of his proposal:

– This space will be a class room but they will not be adding more students or staff. This facility has previously been approved for 106 children and they have a staff of 10 although some of these are part-time.

– They will not need more sewer/water allocation from the Town as they already have that for the 106 children. He is in the process of revising their State permits.

– The times that children come here are staggered through-out the day with kindergarten programs and also after-school programs.

– There is sufficient parking as shown on the approved plan. Ron explained that there is a paved play area where cars can park for family activities such as open houses.

– This addition will be one-story and therefore not a visual problem for the church to the north. There is ledge and a wooded area between these two properties.

Renate Parke, the neighbor directly across the street from this center, brought up some of here concerns about traffic here. She said that because C.V.U. high school students park to the south of her driveway, it is difficult to get out of her driveway. With the students parking there and parents leaving children at Annette’s it is very congested early in the morning. She asked that her driveway be located on the plan to better show the traffic situation. Ron explained that there is another approved road-cut on the upper portion of his property that can be used. However, due to the configuration of the driveway, it seems easiest for parents to come in and go out the same lower road-cut. He said that the students can park in the parking lot at the Alliance Church, but they still park along the Pond Road, which creates a safety issue.

Tom McGlenn then made the motion to grant approval to Ron Roe, owner of Annette’s Playschool, to revise the approved site plan and conditional use permit to construct a 24' x 24' addition to the classroom building with the following conditions. (See attached Sheets)

This motion was seconded by Wayne Burgess and passed unanimously.

4. MEAD BROTHERS INC - SITE PLAN REVISION Peter, John, and Doug Mead next presented revised plans for the Mead Brother’s Inc car wash which will be to the west of the Texaco station on Route 116 across from the elementary school. They had received a conditional use permit from the Zoning Board on 10/02/2001 and site plan approval from the Planning Commission on 10/03/2001 They then received revised approval on 3/05/2002 from the DRB.

Peter Mead had outlined the changes that they would like to make in the originally approval site plan.

– The main issue had been the number and location of their road-cut from this property to Route 116 which is a State road. There will now be one cut for the car wash and 3 islands to

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close off some of the open expanse in front of the service station and parts store. There will be curbs and sidewalks located on these islands.

– There was a discussion of whether it was necessary to build the sidewalk on the island by the parts store and Peter agreed they would do it now when they are in the process anyway. It was also felt best to have as much sidewalk constructed as possible to keep pedestrians off the Route 116 roadway.

– They will also paint strips on across the 3 cuts for pedestrians.

– Faith had sent a memo on the lighting proposed recommending that the lights should be concealed cut-off ones and not the ones proposed. There was one on each side of the car wash building and then one on the south end across from the school. Peter agreed to remove the end one and to find a better style of light to have on the building. Ted explained that the light source should not be visible at all.

– Faith had also been concerned about the bollard lights at the vacuums in front of the building. Peter said they could re-arrange the shrubs here and also that these bollard have shields to screen them. It was also determined that these vacuums are not structures and therefore did not have to meet the setback requirements from the center of Route 116.

– Peter further said that they will install soffit lights while constructing the building but they will not be used as security lighting until they received further approval from the Board.

– John explained that they may not longer be a Texaco station and the colors of that building may changed. He proposed that the car wash building would be shades of gray.

Tom McGlenn then made the motion that the Hinesburg Development Review Board hereby modifies the Site Plan approval to Mead Brother, Inc for a 3 bay car wash, which was granted October 3, 2001 and subsequently modified on February 19, 2002. The Site Plan shall be as shown on plans by Civil Engineering Associates dated May 2002. The final draft of this approval shall be re-written to include all conditions from all approvals from the Town of Hinesburg in one approval document. (See attached sheet)

This revised approval is granted with the following conditions:

1. All conditions of the November 2, 2001 conditional Use Approval shall remain in effect except that references to amendments by the Planning Commission shall be interpreted as the Development Review Board.

2. Any conditions not specifically addressed in modifications made during this revision shall remain in effect from the October 3, 2001 permit and the revision permit of February 19, 2002.

3. Crosswalks shall be painted before a Certificate of Occupancy is issued.

4. The applicant and the Town of Hinesburg shall have an agreement so that the removal of snow from the sidewalks and path and the plowing of the parking areas shall not be in conflict.

5. The wall mounted lights shall be changed to sharp cutoff concealed light source and concealed reflector/refractor style lights and the south wall mounted light shall be eliminated.

6. Lighting shall be turned off after the hours of operation unless further approval for required security lighting is obtained from the DRB.

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7. The Internal bay lighting shall be turned off and bay doors lowered after the hours of operation.

8. Condition #4 of the 11/2/01 is replace with: The building color shall be grey with a green roof, as proposed by the applicant.

This motion was seconded by Greg Waples and passed unanimously.

4. Peter Erb, Zoning Administrator, then discussed several on-going zoning issues with the members. He feels that the Town should develop a policy on hiring professionals to review projects. He also said that NRG in Commerce Park is proposing a very extensive expansion and this will require a lot of review by the Town.

5. The meeting was adjourned at 9:45 p.m.

Respectfully submitted,

Holly Russell

Recording Secretary

HINESBURG DEVELOPMENT REVIEW BOARD

ANNETTE’S PLAYSCHOOL

REVISED SITE PLAN APPROVAL

GRANTED MAY 21, 2002

1. The following previous conditions of approval by the Hinesburg Zoning Board and Planning Commission are incorporated in this approval:

1. If traffic or parking prove to be a problem or inadequate the applicant will promptly provide a plan to correct this to the DRB and receive approval of same.

2. The parking spaces shown as 9' x 18' on the plan shall meet the standards of the Hinesburg Zoning Bylaw.

3. If there is any additional expansion of this facility the applicant will return to the DRB for further approval.

4. The hours of operation of this facility shall be 6:00 a.m. to 6:00 p.m. on Monday - Friday and not exceed these set hours.

5. Any future lighting shall be downcast sharp cutoff and not shine off the property.

2. Prior to obtaining a zoning permit from the Zoning Administrator, the applicant shall update the site plan identifying the parking places and location and size of the addition to the school building. This revised site plan shall also show the driveway location of the private property across the Pond Road.

3. All exterior material including siding, roofing, and windows shall match the existing building.

4. Coach lamps may be installed at the two doors to this addition and these shall only be on during the hours of operation.

________________________________ ______________

Tom McGlenn, Chair Date

HINESBURG DEVELOPMENT REVIEW BOARD

MEAD BROTHERS INC - CAR WASH

The Hinesburg Development Review Board hereby grants a Revised Site Plan Approval to Mead Brothers, Inc. for a 2-bay car wash located on the north side of Route 116 and identified as parcel #20-50-36 on the tax maps. The Site Plan shall be as shown on plans by Civil Engineering Associates (sheets C1.0, C1.1, C1.2, C1.3, C2.0, F1.0, F2.0 Building Elevations and F2.0 Interior Lighting Cutoff Plan) dated April 2003.

1. The following conditions of the November 2, 2001 Conditional Use Permit shall remain in effect:

1. The hours of operation shall be 6:00 a.m. to 10:00 p.m. weekdays and 8;00 a.m. to 9:00 p.m. on weekends.

2. If crime becomes a problem due to the fact there is cash on the premises, a security system shall be installed.

3. The applicant shall reserve space for a path as shown on the plans and shall allow the Town to construct and maintain the path per agreement reached between the Town and Mead Brothers, Inc.

4. The building color shall be grey with a nurtural colored roof with architectural shingles as per the submitted plan.

5. Lighting and landscaping shall be as per sheets C1.2 & C1.3, dated April 2003 unless amended by the Development Review Board, with the exception that the trees in front of the car wash building on the south side shall be evergreens with a mature height of 7 - 8 feet.

6. There may be a maximum of two employees.

7. Signage shall be consistent with the Zoning Bylaw.

8. The applicants shall obtain a zoning permit from the Zoning Administrator.

2. This Site Plan Approval, originally approved October 3, 2001 and revised February 19, 2002 and May 20, 2003 is approved with the following conditions:

1. If experience indicates inadequate parking or unsafe traffic flow, the applicant shall immediately present proposed modifications of the site plan to the Development Review Board, and receive approval of same.

2. Arrows on the pavement and/or directional signs shall be installed and maintained to indicate traffic flow and in particular to direct traffic to the vacuums from the west side.

3. The applicant shall reserve space for the gravel path shown on the plans and shall allow the Town to construct and maintain a gravel path.

4. All plants and trees shown on the landscaping plan shall be properly maintained and any plants or trees that die shall be promptly replaced. The applicant shall return with sign details, and obtain approval of same.

Mead Car Wash Approval Page 2

5. The applicant is advised that landscaping will be required along the west side of the property if the path, that is referred to in condition “c” is ever eliminated.

f. Phosphate-free detergent shall be used to limit harmful discharge into the Town sewer system.

g. Crosswalks shall be painted before a Certificate of Occupancy is issued.

h. The applicant and the Town of Hinesburg shall have an agreement so that the removal of snow from the sidewalks and path and the plowing of the parking areas shall not be in conflict.

i. The wall mounted lights shall be changed to sharp cutoff concealed light sources and concealed reflector/refractor style lights and the south wall mounted light shall be eliminated.

j. Lighting shall be turned off after the hours of operation unless further approval for required security lighting is obtained from the Development Review Board.

k. The internal bay lighting shall be turned off and bay doors lowered after the hours of operation.

m. The applicants shall enter into easement agreements with Hart & Mead, Inc. in regard to traffic patterns, parking, sewer lines, driveway maintenance, repair and snowplowing and drainage.

n. Prior to the issuance of a Certificate of Use, the Town’s Public Works Director shall inspect and approve the settling tanks at the car wash and the newly installed septic line.

_____________________________ _______________

Tom McGlenn, Chair Date Approved

Hinesburg Development Review Board _______________

Approval Revised