Selectboard Meeting

February 17, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Mike Anthony, Chris Morrell, George and Carla Munson, Sam Evanson, Greg and Nancy LeRoy, Chuck and Sally Reiss, Carl Bohlen, Kristy McLeod, Don Wheater, Jeff Galper, John Ferrara, Tom Barden.

Meeting called to order at 7:00 p.m.

George & Carla Munson / Request for Extension of Water and Wastewater System to their property on Buck Hill Road West – The property which includes their house and barn is listed in district RRl. They would like it re-zoned to Village District so condo units can be built instead of single residential units. To go with the developing they would like to do, they are requesting extension of the water and wastewater lines to the property. The Board members acknowledged their request and pointed out that the Town has a process in place to deal with such requests and that process should be followed. The Board asked Rocky to look into including the area discussed in the build out plan for the wastewater system.

Discussion of Proposed Options for Improvements to Upper Buck Hill Road West “S” Curve

Rocky Martin opened with a report on what had happened so far. Committee (See Nov 18, 2002 Selectboard minutes) met onsite on 12/21/02; agreement was reached on all aspects of road widening and associated tree cutting and ditching in all areas except the “S” curve area near the Lavigne Hill Rd intersection. Residents expressed a desire to improve the curve area while retaining the 30” maple on the north and the two 20 -24” maples on the south side of the road. Rocky prepared rough sketches of 4 options for the “S” curve; engineer Mike Weisel reviewed these sketches, conducted a site visit on 2/3/03 and wrote a report outlining pros and cons for the 4 options. The committee met on 2/13/03 to review the 4 options and Weisel’s report.

Rocky then reviewed the 4 options under consideration:

1. Extend the ROW south onto the Wheater property to allow a curve radius of 200’, widen road to 18’. This option keeps all 3 large trees.

2. Remove 24” maple on the north side of the road to easily allow an 18’ wide road, 200’ curve radius; road would be further away from trees on south side.

3. Extend ROW north onto the Goodrich property to allow road alignment to bypass all 3 trees, allows curve radius greater than 200’ and 18’ wide road. This option would have significant wetlands impact.

4. Keep all 3 trees, relax curve radius to less than 175’, maintaining maximum road width possible through the “S” curve with due consideration to trees.

Options 1,2 and 4 would all involve ledge removal to improve curve radius and sight distance. Rocky stated his preference for option 2.

Discussion that followed included:

Resident Jeff Galper spoke on behalf of all road residents in favor of option 4. He stated the current Town road standards should be relaxed to less than 18’ road width and less than 200’curve radius to save the large tree on the north side while making the curve area much safer than it currently is.

Don Wheater stated he would not give up land to support option 1 and was in favor of option 2.

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Mike Anthony stated the Highway Dept. is in favor of option 2 as it allows for the correct curve radius and good drainage.

Sam Evanson stated he was not in favor of option 3 because of wetland impacts and additional permitting problems; he was in favor of option 4.

Further discussion by the board and residents focused on the need to improve site distance, drainage issues and desire to have as little impact on trees as possible.

Andrea moved the Board vote to accept the concept of option 4 with developer Sam Evanson to submit final road design to Selectboard for approval. Second by Randy and approved.

The Selectboard further agreed trees along road segment will be marked by Rocky Martin and Greg Leroy by 2/26/03 with orange marked trees to be cut and green marked trees to be saved, green marked trees will be plotted on final road design plans.

Other Business

Approve Warrants: John moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.

Approve Minutes of February 3, 2003: Randy moved that the Board vote to approve the minutes of February 3, 2003 as corrected, second by Jon and approved.

Trial Balance for Water and Wastewater and General Fund Accounts for Period Ending 1/31/03: Jon moved that the Board vote to acknowledge receipt of the Trial Balance for Water and Wastewater and General Fund Accounts for Period Ending 1/31/03. Second by John and approved.

Un-Metered Water and Wastewater Customers: Jon Trefry requested that a discussion of a letter to un-metered water and wastewater customers regarding meter installation be included on the agenda. Rocky has prepared a list of the un-metered customers.

In an effort to have all possible usage metered, the Board agreed to notify by certified mail residents not metered of the Town’s desire to install a meter, and interest in meeting with the property owner to facilitate this activity in accordance with the ordinance.

Water Line Expansion to CVU: Representatives of CVU are tentatively scheduled to attend the March 17^th meeting to discuss an expansion of our water system to CVU. Rocky reviewed the plan with the Board and noted CVU will be asking the Town to share a portion of the cost of installing the line in exchange for right of way for the proposed rec path.

Wastewater Service Area Project: Rocky reviewed preliminary maps with the Board. He plans to bring this project up for discussion at next weeks meeting of the three boards.

Water and Wastewater Billing Error / Drew Residence on Route 116: William & Patricia Drew recently sold their home located at 10732 Route 116. In the process of switching the water and wastewater accounts to the new owners they were given a detail report of their account, and noticed that they had been billed a base charge for two units for the entire time they owned the home (the house was previously a two apartment unit, and was changed to a single family home by Edward and Elizabeth Sengle when they purchased the home in 1993). The billing error for the

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Drew’s totals $1400 (nine quarters at $40 plus thirteen quarters at $80), and for the Sengle’s totals $560 (fourteen quarters at $40). John moved that the Board vote to approve the payment of $1400 from the water and wastewater account to William & Patricia Drew for a billing error, and $560 from the water and wastewater account to Edward & Elizabeth Sengle for a billing error.

Second by Andrea.

In discussion the question was raised whether the residence has actually been changed to a single-family residence listing. Jeanne will find out how the property is listed. John withdrew his motion and Andrea her second.

Wastewater Capacity Allocation Ordinance Revision Process –Rocky feels there is a need to rewrite this ordinance due to the new required allocations by the State. A letter will be sent to those holding allocation that they will keep the allocation for the number of units requested but at the new reduced gpd amount.

Public Works Department Truck Purchase: Rocky Martin has been researching purchase prices to replace one of the public works trucks. The replacement has been budgeted, ½ in our current fiscal year, and ½ in the next fiscal year.

John moved the Board vote to authorize Rocky Martin to purchase a new truck not to exceed $26,000 and come back to the Board with an explanation of how it will be funded. Second by Andrea and approved with Jon opposed.

Act 250 Municipal Impact Questionnaire / Hinesburg Animal Hospital on Lot #7 in Commerce Park: Jon moved that the Board vote to authorize the chairman to sign the Act 250 Municipal Impact Questionnaire for applicants Dr. Marv Greenberg and Dr. Julie Moenter for an animal hospital in Commerce Park on Lot #7. Second by Randy and approved.

Discussion of CUSI Correspondence / RE: Program Funding –no change on the Town’s policy regarding funding.

Discussion of Shelburne Correspondence / RE: Dispatch Fee – The Board signed a letter agreeing to the cost of $4571 over a three year period.

Approval of Use of Employee Compensatory Time: According to the Town of Hinesburg Personnel Policy, the Selectboard must review and approve an employee’s request to utilize more than eight consecutive hours of compensatory time. Holly Russell will be taking a vacation this month, and has requested use of 60 hours of compensatory time. Holly has adequate compensatory time for this usage. Randy moved that the Board vote to approve the request by Holly Russell for the use of 60 hours of compensatory time. Second by John and approved.

Additions to the Agenda

Funding for Purchase of 2003 Highway Dump Truck: For the purchase of the 2003 Dump Truck (purchased last fall) the Town budgeted $26,250 in the current fiscal year and planned to

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finance the balance over the next three fiscal years for a total of $105,000. The final purchase price of the truck was $113,887 ($8,887 over expected). The Town also budgeted $15,000 for a mower attachment for the roadside mowing tractor. Michael was able to purchase the mower attachment without the $15,000 appropriated in this year’s budget, and is requesting that $41,250 ($26,250 + $15,000) be expended in this fiscal year for the truck, with the remaining $72,637 financed over the next three fiscal years.

The Board agreed to purchase the truck and finance over the three year period as originally planned.

Outgoing Correspondence

Letter to Robert Hedden regarding plowing and sanding of Class IV Roads.

John moved the Board adjourn at 9:55 p.m., second by Andrea and approved.

Respectfully submitted,

Valerie Spadaccini, secretary