Selectboard Meeting

March 17, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Randy Volk, John Guttler, Jon Trefry, Jeanne Wilson, Rocky Martin, Michael Dussault, Kevin Ward, Tom Barden, Robert Gagliuso, Chris Morrell, Wade Johnson, Paul Cravin, Stewart Pierson

 

Meeting called to order at 7:00 p.m.

 

Annual Organizational Meeting of the Board

Election of Chairperson of the Board:  Andrea nominated Lynn Gardner to serve as Chair of the Selectboard, second by Randy and unanimously approved.

           

Appointments:  Jon  moved that the Board appoint the following individuals to the following positions, for a one-year term:

·        Suzanne Kneller, Pam Durda and Susan Johnson as Fence Viewers

·        Norman Smith as Inspector of Lumber, Shingles and Wood

·        Stephen Russell as Weigher of Coal

·        Paul Wieczoreck as Tree Warde

·        Stephen Gutierrez as Constable

·        O’Neil’s Kennel in Shelburne as Pound Keeper and the (members or officers) of the Hinesburg Community Police as Animal Control

Second by Andrea.

Andrea questioned all members of the Police Dept being appointed as Animal Control Officers as she had some concern of administrative personnel patrolling and also wanted to know if that meant they would be carrying a firearm.

Andrea moved to amend the motion to read Police Officers of the Hinesburg Community Policy be appointed as Animal Control Officers.  Jon second the amended motion.  The motion for the amendment was voted and defeated with Andrea in favor and Lynn, John, Randy and Jon opposed.

Andrea moved to remove the appointment of Pound Keeper and Animal Control Officer from the list of appointments, second by John and approved.

The motion to approve all remaining appointments was then voted and approved.

 

After discussing the Police Deptarments handling of animal control issues with Chris Morrell, Randy moved the Board vote to appoint O’Neil’s Kennel in Shelburne as Pound Keeper and the (members or officers) of the Hinesburg Community Police as Animal Control for a one year term. Second by Jon and approved with Andrea opposed.

 

Tom Barden, Project Manager and Venture Engineering / RE: Request to connect CVU to Town Water System. – Tom stated he is the project manager for CVU on the bond vote passed last year.  CVU would like to hook onto the Town Water System for domestic water needs as well as fire protection for the school.

Mike Dussault of Venture Engineering reviewed the plans for proposed water line extension and the building that will house the pressure reducing valve.   The Town will own the water line along CVU Rd. and it will then be a private line up the drive and into the school parking lot.  There will be

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need for electrical power and they are hoping Green Mtn Power will allow a meter to be installed on the existing pole.  There may also be a need for an antenna at the site.

Rocky stated they would include this site with the others that are monitored each day.

The Board asked Rocky to have the bike path engineer look at the plans to be sure they co-ordinate

Rocky will develop language to govern use of the hydrants to be installed.

Tom stated the school is looking for reduced water rates for a period of time and also to waive the building permit fee for the proposed addition.

Conceptually the Board agreed to the project.

 

Robert Gagliuso / Interview for Planning Commission Vacancy

Robert shared his background and visions for growth in Hinesburg.

 

Review of CCMPO Transit Funding Report: Paul Cravin reviewed with the Board the report and proposal for a regional transportation authority to run all public transportation methods.

 

Correspondence from Donna Beaudoin – Chris Morrell reviewed his response to the issue with the Board.  Jeanne will draft a response letter to D. Beaudoin.

 

Block Grant Purchase Approval / Police Equipment / Chris Morrell – Chris will be ordering 8 handguns and holsters for department issue to it’s officers from the grant monies.

 

Other Business

Bond for Elected Officials:  John moved that the Board recognize the blanket bond of      $500,000 per occurrence provided through the Town’s membership in the Vermont           League of Cities and Towns  Property and Casualty Insurance Fund as the bonding instrument for Town Officials as required under the provisions of 24 VSA § 832.  Second by Jon and approved.  A blanket bond through the school’s property and casualty insurance program covers the school directors and other school officials.

     

Designation of Newspaper for Warning Town Meetings:  Pursuant to the provisions of 17 VSA § 2641(b), Jon moved that the Board designated the Burlington Free Press as the newspaper in which warnings shall be published, if necessary. Second by John and approved with Andrea opposed.

 

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by John and approved.

 

Approve Minutes of February 17, 2003:  Jon moved that the Board vote to approve the minutes of February 17, 2003 as corrected, second by John.  It was agreed to make the corrections and bring back to the Board.  Jon withdrew his motion and John his second.

 

Approve Minutes of February 25, 2003:  Jon moved that the Board vote to approve the minutes of the joint meeting of the Selectboard, Planning Commission and DRB on February 25, 2003 to discuss the proposed draft of the Road Standards and Policy and the Wastewater Service Area.

Second by Andrea and approved with Randy abstaining.

 

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Review of NRG Plan / RE: Extension of Water and Wastewater Lines – The Town will own the water line on Rt 116 and then it will be a private line into the development with the condition that any future needs for residential growth will come off the private line.  Rocky will check into the capacity of the forced sewer main.

 

Re-Allocation of Wastewater Treatment Capacity / Riggs and Blittersdorf:  Upon the subdivision and sale of Howard Riggs parcel, Howard Riggs and David & Jan Blittersdorf are requesting that the residential wastewater capacity allocation associated with this parcel (6,750 gpd) be divided up between the two remaining residential parcels.  They propose that 2,070 gpd remain with the 10.02 acre lot retained by Howard Riggs, 3,740 gpd be assigned to the 46.49 acre residential parcel purchased by the Blittersdorf, and the Town will recapture 940 gpd.  These allocations may exceed the development potential of these lots, taking into consideration zoning bylaw, wetlands, floodplain, slopes and the new State Allocation Guidelines.  It is recommended that Howard Riggs and the Blitterdorfs work with the planning and zoning office to determine the actual development potential of these lots before requesting a re-allocation of the wastewater treatment capacity allocation.

Jeanne drafted a letter for the Board to send on this matter.

 

Water & Wastewater Billing Error / Drew Residence on Route 116:   (Carried over from the February 17 meeting) William & Patricia Drew recently sold their home located at 10732 Route 116.  In the process of switching the water and wastewater accounts to the new owners they were given a detail report of their account, and noticed that they had been billed a base charge for two units for the entire time they owned the home (the house was previously two units, and was changed to a single family home by Edward and Elizabeth Sengle when they purchased the home in 1993).   In answer to the question raised at the last meeting, the residence was never listed as a multi-family unit.  It has always been listed as R-1, residential house with garage.  It happened to be a residential unit with a home occupation, but that did not alter the listing status.  A home occupation is a permitted use, which does not require DRB review. The billing error for the Drew’s totals $1400 (nine quarters at $40 plus thirteen quarters at $80), and for the Sengle’s totals $560 (fourteen quarters at $40).  Jeanne will check with the Town Agent on this issue.

 

Wastewater Treatment Allocation Request / Chris Applin for Good Times Café:  Good Times Café is requesting an additional 750 gpd in wastewater treatment capacity, which will give a total of 1500 gpd for 50 seats.  This increase will cover the current inside seating, the outside summer seating as well as an additional 8 – 10 seats for a project to enclose the front porch.  Andrea moved that the Board vote to approve an additional 750 gpd in wastewater treatment capacity for Good Times Café, located at 10805 Route 116, to give a total wastewater treatment capacity for the café of 1500 gpd (50 seats at 30 gpd/seat), second by Jon.   Discussed was if this needs DRB approval.  Motion was withdrawn and Jeanne will check if DRB approval is required.

 

VTrans Class II Resurfacing and Structures Grant Applications:  Board members individually signed the grant applications on March 10th for the Town Highway Class II Resurfacing and

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Structures Grants.  Three applications were submitted:  a request for $59,940 in State funds for resurfacing Silver Street (total cost $66,600); a request for $57,600 in State funds for the rehabilitation of the Baldwin Road Bridge (total cost $64,000); and, a request for $150,000 in State funds for the upgrade and replacement of the Pond Brook Road culvert (total cost $169,253).

 

Appointment to Recreation Commission:  The Board received a letter of interest in the Recreation Commission vacancy from Rocky Harlow.  They have also received a letter of support for Rocky’s appointment from the Recreation Commission.  This vacancy has been published and posted.  Jon move that the Board vote to appoint Rocky Harlow to the Recreation Commission to fill a vacancy with a term which will expire on January 1, 2006.  Second by John and approved.

 

Appointment of Town Service Officer:  The Town has received notification from the Vermont Agency of Human Services that the term for Robin Harris as Town Service Officer expires on April 14, 2003.  Jeanne contacted Robin, and she is interested in continuing as the Town Service Officer, however she may be moving later this year, so the Board may need to appoint a new Service Officer part way through the year.  John moved that the Board vote to reappoint Robin Harris as Hinesburg Town Service Officer for a one-year term which will expire on April 14, 2004, second by Jon and approved.

 

Request to Serve Alcohol at Fire Station for Pickering Wedding Reception / March 22, 2003:  There will be a wedding reception for Randy Pickering at the Fire Station on March 22, 2003 from 1 – 5 PM.  Jon moved that the Board vote to approve the request by John Pickering for permission to serve alcohol at a wedding reception at the Hinesburg Fire Hall on March 22, 2003 from 1 – 5 PM, with the following conditions:

 

§         A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and

 

§         A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Andrea and approved.

 

Capital Equipment Note for 2003 International Truck Purchase:  Andrea moved that the Board vote to approve the signing of the Capital Equipment Note and the Capital Equipment Borrowing Resolution with the Chittenden Bank, in the amount of $92,957, for the purchase of the 2003 International Truck.  {$92,957 (amount financed)  = $119,207 (total cost of truck) - $26,250 (appropriation for 02 – 03)}.  Second by John and approved.

 

Request for Approval of Private Road Name / Bitter Sweet Hill / Emmons Subdivision on CVU Road:  Jon moved that the Board vote to approve the name of “Bitter Sweet Hill” as the private road name for the Emmons subdivision on CVU Road.  Second by Randy and approved.

 

 

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Renewal of Liquor Licenses:

 

Randy moved that the Board convene as the Board of Liquor Control, second by John and approved.

 

John moved that the Board vote to approve the renewal applications of Ballard’s Corner Store Corp.; K.B. Enterprises, Inc. (d/b/a/ Lantman’s IGA); Jolley Associates (d/b/a Short Stop #143); Blaise’s Country Store, Inc. for second class liquor licenses with licenses to sell tobacco.

 

And to approve the renewal applications of Ayer Golf, Inc. (d/b/a Cedar Knoll Country Club; Two Z’s, Inc. (d/b/a/ Pappa Nick’s Pizza & Restaurant);  Two Buffoons, Inc. (d/b/a/Christo’s Good Times Café); Travia’s Inc. for first class liquor licenses.

 Second by Randy and approved.

 

Andrea moved that the Board vote to adjourn as the Board of Liquor Control, second by John and approved.

 

Request for Use of Employee Compensatory Time:  According to the Town of Hinesburg Personnel Policy, the Selectboard must review and approve an employee’s request to utilize more that eight consecutive hours of compensatory time.  Peter Erb will be taking a vacation, and has requested use of 60 hours of compensatory time.  He has adequate compensatory time to allow this usage.  John moved that the Board vote to approve Peter Erb’s request to utilize 60 hours of compensatory time for an upcoming vacation.  Second by Andrea and approved.

 

Additions to the Agenda

 

Town Hall Lease Application / Tammy Cassatt for Wedding Ceremony on March 22nd:  Andrea moved that the Board vote to approve the Town Hall Lease Agreement with Tammy Cassatt for a wedding ceremony on March 22, 2003, subject to the terms of the lease agreement.  Second by John and approved.

 

House Bill H.410: This bill proposes to require the State Police to provide dispatch services without charge to local law enforcement agencies, fire departments and emergency medical service providers upon request.  The bill proposes that the additional cost to the Department of Public Safety for providing such service be paid by the Universal Service Fund.

 

John moved the Board vote to adjourn at 10:00 p.m., second by Randy and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary