Selectboard Meeting

March 31, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Kathleen Ryan, Dona Walker, Johanna White, Sean Lang, Gill Coates, Kristy McLeod, Laura Carlsmith, Stewart Pierson.

Meeting called to order at 7:00 p.m.

Landscape Architect Kathleen Ryan / Proposed Plans for Town Hall Access and Landscaping – Kathleen reviewed the proposed site improvements to the Town Hall parcel with the Board. The Board discussed having handicapped parking and access to the building at the side and rear doors on the lower level as well as the front entry on the upper level. Discussed briefly was how this project might be phased in. Kathleen will get back to the Board with a finalized plan and cost estimates.

Sean Lang / Overweight Permit Request for Silver Street – Sean stated it is company policy for the drivers to take the truck home at the end of the day after deliveries are done. He also is hauling silage twice a week from a farm on Silver St.

Jon moved the Board vote to authorize Jeanne Wilson to issue an overweight permit up to 35,000 lbs. to Sean Lang and to include exemption from mud season limits. Second by Andrea and approved.

Johanna White / Interview for Planning Commission Vacancy – Johanna spoke with the Board in regards to her interest in town government and why she would like to serve on the Planning Commission as well as her vision for Hinesburg.

Peck Estate / Trust Fund Organization Account Agreement: The accounting firm of Fothergill, Segale and Valley has determined that the Peck Estate Trust Fund is a Town fund, and should utilize the Town’s tax identification number and be accounted for by the Town, not the school. In order to open an investment account through Charles Schwab & Company, a Certification of Organization Resolution needs to be adopted by the Selectboard.

Gill Coates advised the Board on the reasons the trustees are working with an investment manager. They have set up a spending policy and they will evaluate the manager and review the portfolio on an annual basis.

John moved that the Board vote to adopt the Certification of Organization Resolution (as attached to these minutes) for the Peck Estate Trustees to open an investment account for trust funds with Charles Schwab & Company. Second by Jon and approved.

Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by John and approved.

Approve Minutes of February 17, 2003: Andrea moved that the Board vote to approve the minutes of February 17, 2003. Second by Jon and approved.

Approve Minutes of March 17, 2003: Randy moved that the Board vote to approve the minutes of March 17, 2003 as corrected. Second by John and approved.

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Approve Minutes of Annual Town Meeting of March 3, 2003: Jon moved that the Board vote to approve the minutes of the Annual Town Meeting held on March 3, 2003. Second by Randy and approved.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 2/28/03: Randy moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater and General Fund accounts for the period ending 2/28/03. Second by Jon and approved.

Discussion of Planning for Water and Wastewater System Expansions : Jon Trefry expressed concern of the currently proposed expansions as well as possible future ones of the Town not retaining control of the water lines into private developments in private lines.

Jon also is looking for assurance that the Town is not creating future problems with the many forced sewer mains that will be installed.

Rocky will look into how other towns deal with these situations and report to the Board.

Review of CCMPO Route 116 Scoping Study: This project is near completion. Prior to taking the study to the State, the CCMPO will need a letter of support from the Selectboard, endorsing the alternatives presented in the report, as well as a letter stating that the town is willing maintain the lighting, sidewalks, trees and traffic calming devices.

Andrea noted she saw some deficiencies in some of the areas in the report. The Board discussed the stormwater issue, problems with existing sidewalks, and recommendations for improvements at intersections. This will be reviewed further with a letter to be drafted addressing the Boards concerns.

Correspondence from Hinesburg Veterinary Association / RE: Wastewater Allocation for Commerce Park Lot #7: The Board has received a letter from the Hinesburg Veterinary Association, who is exploring the possibility of relocating to Lot #7 in Commerce Park (the lot between Nestech and Vermont Print and Mail). They need a wastewater allocation of 1500 gpd for their project. The Veterinary Association has approached Victor Giroux, who has been remitting quarterly payments to hold a wastewater allocation for Commerce Park, and Mr. Giroux is willing to give them the necessary allocation for approximately $2,000 (the amount of the quarterly payments plus interest). The Veterinary Association is asking the Town to allocate 1500 gpd to them directly.

Jeanne will draft a letter relaying the Boards agreement that as allocation for the entire park was given to Giroux, they should obtain their allocation from Giroux.

Review of Draft Wastewater Capacity Allocation Ordinance: The Board and Rocky reviewed a first draft of the revised ordinance. The Board agreed with changes made and clarifications. The fee structure will be looked into further.

Wastewater Treatment Allocation Request / Chris Applin for Good Times Café: This item was on the agenda for the last meeting. Since that time, Chris Applin has learned that his seating capacity for the restaurant is limited not by the wastewater allocation, but by the number of bathrooms on the premises through the Department of Health (limited to 25 seats). He will not be able to expand his seating until another bathroom is installed. He, therefore, has withdrawn his

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request for additional wastewater capacity until he decides whether to install anther bathroom. No action necessary at this time.

Re-Allocation of Wastewater Treatment Capacity / Riggs and Blittersdorf: Letters were sent to Howard Riggs and David & Jan Blittersdorf at the last meeting, regarding the division of wastewater capacity for the parcel (Grand List Lot # 16-20-56.10) subdivided between Mr. Riggs and Mr. & Mrs. Blittersdorf. Subsequent to those letters, Mr. Riggs has notified the Board that he wishes to retain wastewater capacity for six (6) residential units, and the wastewater capacity for the remaining nine (9) units will be transferred to Mr. & Mrs. Blitterdorf. The gpd equivalents of this capacity is as follows:

Current

# of Units State Guidelines

Riggs (Lot 1-D) Six Units 1,260 gpd

Blittersdorf (Lot 1-C) Nine Units 1,890 gpd

Randy moved that the Board vote to approve, at the request of Howard Riggs the holder of the wastewater capacity allocation, a re-allocation of the wastewater capacity allocated to Grand List Lot # 16-20-56.10 as follows: wastewater capacity allocation for six (6) residential units (1,260 gpd) to be retained by Howard Riggs, and wastewater capacity allocation for nine (9) residential units (1,890 gpd) to be transferred to David and Jan Blittersdorf. Second by Jon and approved.

Request to Serve Alcohol at Fire Station for Wedding Reception on June 28, 2003 / Erica Hall: John moved that the Board vote to approve the request by Erica Hall for permission to serve alcohol at a wedding reception at the Hinesburg Fire Hall on June 28, 2003 from 2 – 8 PM, with the following conditions:

§ A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and

§ A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Andrea and approved.

Request for Use of Employee Compensatory Time: According to the Town of Hinesburg Personnel Policy, the Selectboard must review and approve an employee’s request to utilize more that eight consecutive hours of compensatory time. Alex Weinhagen will be taking a vacation, and has requested use of 40 hours of compensatory time. He has adequate compensatory time to allow this usage. Randy moved that the Board vote to approve Alex Weinhagen’s request to utilize 40 hours of compensatory time for an upcoming vacation. Second by John and approved.

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Outgoing Correspondence

Response Letter to Donna Beaudoin / RE: Motor Vehicle Accident on North Road

Letters to Senators, Governor Douglas and Representative Lippert regarding House Bill H.410 (Letters to House Government Operations Committee Members previously signed and distributed).

Jon stated he has been approached with a request to have the flags put up in Town. The Selectboard does not make the decision on when to display the flags in Town.

John moved the Board vote to adjourn at 9:40 p.m., second by Lynn and approved.

Respectfully submitted,

Valerie Spadaccini, secretary