Selectboard Meeting

May 5, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Tom Barden, Tom Moreau, Jim Ticehurst, Stewart Pierson, David Mullen.

 

Meeting called to order at 7:00 p.m.

 

 

Tom Barden, Project Engineer for CVU / RE: Final Plans for CVU Waterline Expansion

Tom reviewed changes to the pressure reducing station to accommodate the bike path.  The building will move slightly to the west and be pushed back into the back further.  A chain link style fence 6 ft high and 240 ft long will be installed along side the field and jut out slightly over the top of the station.

Andrea suggested the pole for the antenna could be a galvanized pole as part of the fence system.

Tom requested the Town waive the building permit fee for the water project.  Jeanne will look into the permit to see if one is needed. 

Rocky reminded Tom he would need to get an underground utility permit.

The Board is in agreement with the water project as presented.

 

Tom Moreau, CSWD General Manager and Jim Ticehurst / FY 2004 CSWD Budget

Tom reviewed several items driving the budget by either an increase or decrease: increased legal expenses; they are seeing more sludge come through; need to buy more recycling bins – can now commingle in one bin; CSWD will be giving back to participating Towns their original assessment over a two year period; they have refinanced the bonds to a lower interest rate.

Jon moved the Board vote to approve the CSWD 2004 budget as proposed, second by Andrea and approved.

 

Other Business

 

Approve Warrants:  John moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

 

Approve Minutes of April 21, 2003:  Andrea moved that the Board vote to approve the minutes of April 21, 2003.  Second by Jon and approved with Randy abstaining.

 

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 3/31/03:  John moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater and General Fund Accounts for the period ending 3/31/03.  Second by Andrea and approved.

 

Buried Utility Permit / WCVT on Texas Hill Road, North Road and Hayden Hill Road West:  Andrea moved that the Board vote to approve the Buried Utility Permit application of Waitsfield Champlain Valley Telecom to install telephone line (for DSL service) in the Town Right of Way on

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Texas Hill Road, North Road and Hayden Hill Road West as outlined in the application and attached maps dated April 21, 2003, subject to the terms and conditions placed on the permit by the Highway Foreman and all State and local permits governing this project.  Second by Randy and approved.

 

Peck Estate / Resolution to Deposit Shares to Brokerage Account:  Andrea moved that the Board vote to adopt the following resolution:

WHEREAS, the Selectboard has determined it to be in the best interest of the Town of Hinesburg, VT to establish a brokerage account at Charles Schwab & Co., Inc., be it:

RESOLVED, that Gill B. Coates, Trustee of the Peck Estate Fund, is authorized to execute all documents related to the delivery of stocks certificates to Charles Schwab             & Co., Inc., deposit stock certificates to the established account, and has the authority to transact any other business relating to the brokerage account.

Second by Randy and approved.

 

Request for Coin Drop / Hinesburg July 4th Committee:  Randy moved that the Board vote to approve the Hinesburg July 4th Committee’s request to hold a coin drop on Saturday, May 24th on Route 116, subject to the following conditions:

Approval from the Vermont State Agency of Transportation (VTrans) must be obtained.

All VTrans safety precautions relating to coin drops must be followed. 

Second by John and approved.

 

Review Schedule for Adoption of Wastewater Capacity Allocation Ordinance and Wastewater Service Area: Rocky reviewed draft 4 with the Board and will make changes as discussed.

            May 19th Meeting:  public comment meeting on draft Wastewater Capacity Allocation             Ordinance.  A copy of the draft ordinance will be sent to all current allocation holders,             along with a notice of the meeting.  Michelle Maresca from CCRPC will present the             results of the Regional Build Out Analysis with a focus on the Hinesburg results.              There will then be a discussion on the build out analysis as it relates to defining the             Wastewater Service Area.  The members of the Planning Commission have been             invited to this meeting, since defining the Wastewater Service Area will be a joint             Selectboard & Planning Commission decision.

 

            June 2nd Meeting:  adoption of Wastewater Capacity Allocation Ordinance (ordinance             will become effective 60 days after adoption if not contested).

 

Court / Rink Repair and Reconstruction Bids:  Jon moved that the Board vote to award the bid for the Rink / Court Repair and Reconstruction project to Vermont Tennis Court for the amount of $43,788 as outlined in the proposal submitted on April 25, 2003 and authorize Chair to sign proposal.  Second by Andrea and approved.

 

Stewart Pierson & David Mullin, Green Mountain Habitat for Humanity / Request for Donation of Town Land for Building Site on Birchwood Drive. Stewart has spoken with the Zoning Adm. and it appears with careful planning this lot can be built on in regards to set back and driveway requirements.  Stewart is looking into the background of the lot in regards to any potential building problems.  The Board asked Jeanne to check into the legal process for the Town to make such a transfer.

 

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Discussion of CUSI Funding:  Update on Jeanne’s meeting with the CUSI Policy Board on May 1, 2003.

Jeanne informed the Board that discussed was for Hinesburg to include a portion of the CUSI requested budget in fy05 and continue towards fully funding which will retain services for Hinesburg.  Jeanne advised CUSI that Hinesburg would want to know that all municipalities in Chittenden County participate in funding.

The Board discussed putting a cap on any increase in funding.

Jeanne will draft a letter addressing these issues for the Board to send to CUSI.

 

 

Review of Plans for Upper Buck Hill Road West:  Rocky reviewed changes with the Board.  Rocky wants to keep the road as close to the 18 ft width as much as possible.  He will send the plans back with corrections discussed with the Board.

 

Personnel / Performance Evaluation for Town Planner Alex Weinhagen 

Jon moved the Board vote to increase Town Planner, Alex Weinhagen salary from $22,464 to $24,960 for a 24 hr/wk retroactive to his 6-month anniversary.  Second by Andrea and approved.

 

John moved the Board vote to adjourn at 9:35 p.m., second by Andrea and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary