Selectboard Meeting

June 2, 2003

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Prior to the meeting, the Selectboard conducted a site visit at 6:30 p.m. to a Town owned parcel located on Birchwood Drive (parcel located between 234 Birchwood Drive and 366 Birchwood Drive), regarding a request from Green Mountain Habitat for Humanity for a building site. Attending the site visit were Lynn Gardner, Randy Volk, Andrea Morgante, John Guttler, Jon Trefry, Rocky Martin, Jeanne Wilson and David Mullin.

Attending the meeting; Lynn Gardner, Randy Volk, Andrea Morgante, John Guttler, Jon Trefry, Jeanne Wilson, Rocky Martin, Mike Anthony, David Blittersdorf, Ian Jewkes, Robin Harris, members of the DRB.

Meeting called to order at 7:00 p.m.

Town Service Officer Robin Harris / Acceptance of Resignation and Presentation of Recognition Award: Andrea moved that the Board vote to accept the resignation of Robin Harris as Town Service Officer, effective June 15, 2003. Second by John and approved.

Lynn presented Robin with a plaque and flowers in recognition and thanks for her 9 years of serving as Town Service Officer for Hinesburg.

David Blittersdorf of Wind NRG Partners, LLC / Location of Connections to Municipal Water and Wastewater Lines for Future NRG Systems, Inc. building. David and Ian (engineer for David’s project) proposed a mapped alternate for sewer and water service lines to the proposed NRG building. David is looking to run the lines through a private easement off Commerce St. as opposed to along Rt 116 and into the driveway of the property.

Rocky feels it is a benefit to the Town to have the water line on Rt 116 for possible future use – wastewater would not have a future use by the Town and could go either path.

The Board agreed the sewer line can go off Commerce St. and run under the wetlands in an easement to be obtained by David.

Jon moved the Board vote to allow the private wastewater line from the NRG building to be routed by boring under the wetlands in an approved easement and connecting to the system at Commerce St., second by Randy and approved.

There was much discussion on the potential need for the water line to be on Rt116

Jon moved the Board request the water line for NRG be installed from the NRG access road to Rt 116 and south on Rt 116 to the Town’s existing 8” line. And further recommend the Town pay the difference in cost for running the water line down Rt 116 and not with the wastewater line.

The motion was not voted as there was no second.

Discussion with Members of the Development Review Road (DRB) / RE: DRB Operating Procedures.

Lynn stated the purpose of the meeting is to discuss concerns that have been brought to some Selectboard members regarding DRB meetings, specifically deliberative sessions and length of the approval process.

The DRB board members advised that the intent of deliberative sessions is to gain efficiency as it ends discussion on a project and they can then move on to the next request.

It was agreed that they should make sure all applicants are aware of the process, the time frame for decisions and the appeal process.

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Highway Foreman Michael Anthony

1. Completion of Probationary Period for Highway Employee Gerald Dubois: Michael reported that Gerald Dubois has successfully completed the probationary period with the Town, and will recommend that his rate of compensation be increased from $10.62 to $11.96 as outlined in the Agreement between the Town of Hinesburg, Vermont and the AFSCME Local 1343. Based on the recommendation of the Highway Foreman, Randy moved that the Board vote to approve the successful completion of the probationary period of Highway employee Gerald Dubois and his promotion to the level of Highway Maintainer II with an increase in the rate of compensation from $10.62 to $11.96, effective immediately. Second by Jon and approved.

2. Discussion of Summer Highway Projects

Mike plans to cut trees in order to shave the banks back and do necessary ditching. He will start on Texas Hill Rd and then move to Lincoln Hill Rd.

Other Business

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes of May19, 2003: Jon moved that the Board vote to approve the minutes of May 19, 2003 as corrected, second by Randy and approved with John abstaining.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 4/30/03: Jon moved that the Board vote to acknowledge receipt of the Trial Balance for Water & Wastewater and General Fund Accounts for the period ending 4/30/03. Second by Randy and approved.

Adoption of the Wastewater Capacity Allocation Ordinance: Jon moved that the Board vote to adopt the following resolution:

Be it RESOLVED, that the Wastewater Capacity Allocation Ordinance in the form attached hereto and made a part of this resolution, be and it hereby is adopted by vote of the Selectboard, and shall become effective 60 days after the date of this Resolution (on August 1, 2003), following public posting and publication of the ordinance in conformity with the requirements of Chapter 59 of Title 24, Vermont Statutes Annotated, provided that no petition is filed in accordance with Section 1973 of Title 24, Vermont Statutes Annotated.

Second by Andrea and approved.

Property Appraisal Conclusion / Paul Eddy Property on Charlotte Road: The Board instructed Rocky to make an offer to Paul Eddy of the appraised value.

Review of Town Hall Site Plan Cost Estimates and Phasing: Rocky presented a concept site plan and plantings, phase 1 will complete the new entrance, shrubs, and rough grading. Phase 2 the lower circular area with plantings and phase 3 the upper entry. The Board discussed handicapped access in phase 1 – keep the current parking and can use the current handicapped

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entrance. Will look into the cost of rear handicapped access being included in phase 1.

The Board agreed to go ahead with phase 1 of the project at this time.

Discussion of Correspondence from William & Patricia Drew / RE: Water & Wastewater Billing Error. Jon moved the Board vote to reimburse William and Patricia Drew for overcharges in water and wastewater bills from June 97 to Dec 02 for a total of $1400. Second by John and approved.

Discussion of CUSI Correspondence: Revised letter reviewed and signed by the Board.

Approval of Overweight Vehicle Permits: Randy moved that the Board vote to approve the overweight vehicle permits issued, as detailed on the Overweight Vehicle Permit List, dated 6/2/03.

Second by Andrea and approved.

Road Cut Permit Application / Steve Anyzeski on Lincoln Hill Road: Jon moved that the Board vote to approve the Road Cut Permit Application of Stephen Anyzeski for a road cut on Lincoln Hill Road (Grand List Lot #10-01-23 ) as outlined in the permit dated 5/16/03, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Andrea and approved.

Appointment to CCMPO Technical Advisory Committee Representative and Alternate Representative: Andrea moved that the Board vote to reappoint Jeanne Wilson as the CCMPO Technical Advisory Committee Representative and Rocky Martin as the Alternate Representative for two-year terms, which will expire on June 30, 2005. Second by John and approved.

Correspondence from Vermont Community Access Media / RE: Broadcasting of Meetings-no action taken on this request.

Andrea moved the Board go into executive session for personnel issues, second by Randy and approved.

Andrea moved the Board come out of executive session and adjourn, second by Randy and approved.

Respectfully submitted,

Valerie Spadaccini, secretary