Selectboard Meeting

July 7, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Jeanne Wilson, Christine Forde, Darrell Fortier, Holly Russell, Tom McGlen, Paul Eddy.

Meeting called to order at 7:00 p.m.

Christine Forde of CCMPO / Metropolitan Transportation Plan (MTP) – Christine reviewed handout of the Chittenden County 2025 Metropolitan Transportation Plan overview and status with the Board members. Jon asked if the Board would get a copy of the draft plan for review and have a chance to comment on it. Christine stated Towns involved would be receiving the plan and notice of hearings.

Darrell Fortier / Requesting Abatement of High Water Bill – Darrell advised the Board that Rocky has checked the water meter and states it is working properly. The water bill had been reduced by $200 at one time in the past and at that time a new meter was installed.

Steve Button has offered to take the meter out and check again. Darrell said he would monitor usage and the meter reading.

The Board advised Darrell to look for a leak, as that seems to be a reasonable answer to the high usage. Darrell said he checks the apartments on a weekly basis.

The Board agreed to have the meter checked or install a new meter and have Steve take a meter reading on a weekly basis for now.

Holly Russell and Thomas McGlenn, DRB Chairman / Discussion of Increase in Hours for Zoning Administrator – Holly advised the Board that the DRB voted to increase the hours of Zoning Administrator from 32 to 40 a week due to the increased time necessary for the numerous projects.

The Board questioned if this is a seasonal issue and will decrease later in the year. The Board also requested Jeanne to look at hours of theTown Planner and Zoning Administrator in other towns.

Discussed was looking into raising associated fees for Bianchi statements and other statements and permits, which would help offset additional hours.

Andrea moved the Board vote to increase the hours of the Zoning Administrator to a 40 hour week effective July 1, 2003, second by Jon and approved.

The Board will revisit the number of hours for the position at budget time.

Paul Eddy / Discussion of Land for Wastewater Treatment Facility Expansion – Paul and the Board discussed options regarding the land purchase.

Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

Approve Minutes of June 16, 2003: Randy moved that the Board vote to approve the minutes of June 16, 2003 as corrected. Second by Jon and approved.

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Buried Utility Permit / CVU Water Line on Pond Road: Andrea moved that the Board vote to approve the Buried Utility Permit Application of CVU High School to install a water line across Pond Road in an open road cut as outlined in the permit dated 5/19/03, subject to the terms and conditions placed on the permit by the Hinesburg Public Works Department and all state and local permits governing this installation. Second by Randy and approved.

Request for New Road Name / New NRG Private Road – “Riggs Road”: Andrea moved that the Board vote to approve the road name of “Riggs Road” for the private road accessing the new NRG facility off Route 116. Second by Jon and approved.

Annual Designation of Uncommitted Reserve Wastewater Capacity: As outlined in the revised Wastewater Capacity Allocation Ordinance (Section 4.B), “During the month of June each year, the Board shall determine the Uncommitted Reserve Capacity in the Plant, including previously allocated but reverted capacity. The Board shall designate such Uncommitted Reserve Capacity to be available for the next fiscal year. This shall be referred to as the “Annual Capacity Allocation”.” Jon moved that the Board vote to designate the amount of 44,518 gallons per day (Residential = 20,359 gpd, Enterprise = 13,459 gpd and Institutional = 10,701 gpd) as the Annual Capacity Allocation for the period July 1, 2003 to June 30, 2004 as outlined in Section 4.B of the Wastewater Capacity Allocation Ordinance, adopted June 2, 2003. Second by Andrea and approved.

Wastewater Capacity Allocation Request / Grabowski and Lyman Subdivision: Randy moved that the Board vote to approve the Wastewater Capacity Allocation Request of Brett Grabowski for a development on the David Lyman property (a subdivision of Grand List Lot # 08-01-06.00) for 33 residential units consisting of 8 condominiums and 25 single family homes in the amount of 6,930 gpd, subject to the terms and conditions outlined in the Hinesburg Wastewater Capacity Allocation Ordinance, adopted June 2, 2003. Second by Jon and approved.

Road Cut Permit Application / Monty on Lincoln Hill Road: Jon moved that the Board vote to approve the Road Cut Permit Application of Peter Monty on Lincoln Hill Road (Grand List Lot # 10-01-21.00), subject to the terms and conditions placed on the permit by the Highway Foreman and all State and local permits governing the development of this parcel. Second by Andrea and approved.

Road Cut Permit Application / Ward on Sherman Hollow Road: Jon moved that the Board vote to approve the Road Cut Permit Application of Theora Ward on Sherman Hollow Road (Grand List Lot # 06-01-23.00), subject to the terms and conditions placed on the permit by the Highway Foreman and all State and local permits governing the development of this parcel. Second by Andrea and approved.

Designation of Voting Delegate for VLCT Annual Business Meeting: VLCT will hold its annual business meeting at Town Fair at the Barre Municipal Civic Center on October 2, 2003. Jeanne is planning to attend the Town Fair, and has been the voting delegate for the past three years. Randy moved that the Board designate Jeanne Wilson as the Town of Hinesburg’s voting delegate at the Vermont League of Cities and Towns annual business meeting on October 2, 2003.

Second by Andrea and approved.

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Agreement with VNA for FY 03 – 04: Andrea moved that the Board vote to authorize the chairman to sign the contract with the VNA for FY 03 – 04, to provide services to the residents of Hinesburg for the amount of $6,205 as was approve by voters at Town Meeting in March of 2003.

Second by Jon and approved.

Additions to the Agenda

Use of Employee Compensatory Time: According to the Personnel Policy, employees wishing to utilize compensatory time in excess of 8 consecutive hours much request permission for such usage from the Selectboard. Water & Wastewater Superintendent Steve Button will be on vacation next week, and would like to use 40 hours of compensatory time. Steve has adequate hours to allow this usage. Jon moved that the Board vote to approve a request by Steve Button to use 40 hours of compensatory time for an upcoming vacation. Second by Andrea and approved.

Andrea brought up the fact that she was approached by Piette Meadow resident requesting chloride application to the road. Jeanne stated Rocky has located 3 or 4 private contractors who can do that road and has notified the residents to contact them as it is a private road.

Jeanne reported that Mike Anthony and Dick Hosking, AOT Dist 5 supervisor, checked out the hill roads Mike plans on working on this summer for ditching and paving. Dick did state that some of sections would require salt application in winter if paved.

Jon moved the Board vote to adjourn at 9:10 p.m., second by Andrea and approved.

Respectfully submitted,

Valerie Spadaccini, secretary