Selectboard Meeting

July 21, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, John Guttler, Jeanne Wilson, Rocky Martin, Kathleen Ryan, George Dameron, Pam Piper, Wendy Ordway, Dona Walker, Daphne Walker, David Walker, Jan Stoneberg, Jan Bedard, Mike Anthony, Stewart Pierson.

Meeting called to order at 7:00 p.m.

Public Meeting on Town Hall Landscaping and Access Improvements / Kathleen Ryan

Kathleen reviewed updated site plan and noted change in curbing and plantings, also discussed was changing angled parking at the front of the building to allow vehicles to back in and pull out.

Andrea suggested forming a fund raising committee to get the first phase started.

Route 116 Traffic and Pedestrian Safety Concerns / George Dameron – George proposed a short term solution to address the issue- to have a traffic officer at the intersection of Rt 116/Charlotte Rd to direct traffic in the morning and afternoon –

As several children from Charlotte Rd walk to school he sees this as a serious safety issue.

Other suggestions to create a safer pedestrian walkway in Town were to create a village gateway; reduce speed limits; policing of speeding; install speed tables and have better signage.

Andrea moved the Board ask the Police Department to work on scheduling an officer to direct traffic at the Rt 116/Charlotte Rd intersection at 7 to 8:30a.m. and 4:40 to 6:00p.m. As there was no second the motion failed.

Lynn suggested checking with the Hinesburg Community School on procedure to get a crossing guard for the children.

Discussion of Upcoming Tax Sale / Delinquent Tax Collector Jan Bedard – Jan updated the Board on delinquencies. The Board agreed to Jan’s request to hire an attorney for the tax sale.

Highway Foreman Michael Anthony/

Update on Summer Road Projects – Texas Hill Rd. Mike had pictures to show of the area where he will be cutting trees and cutting the banks back to allow for construction of proper ditches. Mike has spoken to the property owners and will be having them sign off on the work to be done.

Planning Commission Recommendations for New Town Plan / RE: “ Maintaining Rural Character by postponing paving and paving preparation of Town’s dirt roads, and by researching methods to extend capabilities of these dirt roads.” – The Board briefly noted this item, no action was taken.

Visibility Issue on Magee Hill Road –Mike spoke with the property owner at the corner – Mike will trim the poplar tree, and the Board will look at the intersection for further discussion at next meeting.

The Board asked Mike to have the Town gravel analyzed and see what can be done to make the gravel pack better.

Other Business

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

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Approve Minutes of July 7, 2003: Jon moved that the Board vote to approve the minutes of July 7, 2003. Second by Andrea and approved with John abstaining.

Establish Property Tax Rate for FY 03 – 04: Jon moved that the Board vote to set the Property Tax Rate for fiscal year beginning July 1, 2003 at $2.88 / $100 valuation (Municipal = $0.6242, State Education Property Tax = $1.2923, and Local Share Education Taxes = $0.9635). Second by Andrea and approved.

Wastewater Capacity Allocation / Establish Allocation Charge: Randy moved that the Board vote to establish the Wastewater Capacity Allocation Charge for the period August 1, 2003 to June 30, 2004 at $ 2.38 /gpd. This allocation charge will be established annually during the month of June at the time the Selectboard determines the Uncommitted Reserve Capacity available for the next fiscal year. Second by Jon and approved.

Authorization for Town Agent to Sign Easement Agreement / RE: Saputo: Jon moved that the Board vote to authorize the Town Agent to sign the Easement Agreement and Declaration of Covenants and Restrictions between the Town of Hinesburg and Saputo Cheese USA Inc. for a parcel of land on Stella Road to be used for access to the Town Hall. Second by John and approved.

Road Cut Permit for Hinesburg Veterinary Association on Commerce Street: Randy moved that the Board vote to approve the Road Cut Permit Application of Marv Greenberg and Julie Moenter for property owned by Mary McClements on Commerce Street (Grand List Lot # 16-20-62.00), subject to the terms and conditions placed on the permit by the Highway Foreman and all State and local permits governing the development of this parcel. Second by Andrea and approved.

Approval of Overweight Vehicle Permits: John moved that the Board vote to approve the overweight vehicle permits issued, as detailed on the Overweight Vehicle Permit List, dated 7/21/03. Second by Jon and approved.

Caterer’s Request to Serve Alcohol at Private Wedding Reception / M.S.D.D Inc. d/b/a Spanked Puppy Pub: Jon moved that the Board vote to convene as the Board of Liquor Control, second by Andrea and approved.

Jon moved that the Board vote to approve the request by M.S.D.D. Inc. (d/b/a Spanked Puppy Pub) to cater a wedding reception on August 9, 2003 at 176 Shelburne Falls Road with malt and vinous beverages and spirituous liquors. Second by Andrea and approved.

Caterer’s Request to Serve Alcohol at Private Wedding Reception / Pat Finnigan d/b/a Finnigan’s pub: Jon moved that the Board vote to approve the request by Pat Finnigan (d/b/a Finnigan’s Pub) to cater a wedding reception on August 23, 2003 at 14641 Route 116 with malt and vinous beverages and spirituous liquors. Second by Andrea and approved.

Jon moved that the Board vote to adjourn as the Board of Liquor Control, second by Andrea and approved.

Correspondence RE: Bissonette Land Transfer from Piggy Back Contract – The Board signed a letter noting that the land has been put into a land use contract.

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Discussion of CUSI Correspondence - The Board signed a letter to be sent to CUSI regarding the Town’s agreement on payment to CUSI.

Update on Sidewalk / Multi-Use Path Project: Jon reported he again met with the landowners and all seem agreeable to the project at this time. The next step is to get signed easements from the property owners.

Update on Silver Street Scoping Project: Local Concerns Meeting scheduled for September 8, 2003. This has been approved through the MPO working with VHB. The next step after the meeting is to proceed with a contract.

Request for Use of Employee Compensatory Time: According to the Personnel Policy, employees wishing to utilize compensatory time in excess of 8 consecutive hours must request permission for such usage from the Selectboard. Recreation Director Elizabeth Sengle will be on vacation next week, and would like to use 24 hours of compensatory time. Beth has adequate hours to allow for this usage. Jon moved that the Board vote to approve a request by Elizabeth Sengle to use 24 hours of compensatory time for an upcoming vacation. Second by Andrea and approved.

Jon moved to adjourn at 9:40 p.m., second by John and approved.

Respectfully submitted,

Valerie Spadaccini, secretary