Selectboard Meeting

August 18, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, John Guttler, Jeanne Wilson, Rocky Martin, Mike Anthony, James Walton, Bob Wood, Todd Haire, Monica Lubic.

 

Consultant James Walton / Review of Police Department Management – The Board discussed what they would like to see included in the review.  Mr. Walton will look at the strengths and weaknesses of the running of the police department as well as personnel issues and scheduling.  He will map a picture of where the department is today and how to get where it needs to be 2-3 years from now.

The Board asked Mr. Walton to draft a letter stating what his review will cover and cost.

 

Other Business

Approve Warrants:  John moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Jon and approved.

 

Approve Minutes of August 4, 2003:  Jon moved that the Board vote to approve the minutes of August 4, 2003.  Second by John and approved.

 

Trial Balance for Water & Wastewater and General Funds for Period Ending 6/30/03:  Jon moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater and General Funds for the period ending 6/30/03.  Second by John and approved.

 

Trial Balance for Water & Wastewater and General Funds for Period Ending 7/31/03:  Jon moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater and General Funds for the period ending 7/31/03.  Second by Andrea and approved.

 

Discussion of Revisions to Water Use Ordinance:  Board members were provided with an updated draft of Water Use Ordinance last week for a discussion of the revision process.

The Board discussed documenting customer inquiries; new connection regulations; and mandatory hook up unless waived by the Selectboard.  They will have the Town Agent review the ordinance and schedule a public hearing.

 

Correspondence Regarding Saputo Cheese, Inc. Odor Complaint:  Bob Wood of Saputo, spoke to the issue of the complaint of odors.  He explained the new process of removing solids from the lagoon and the set up of the tank.  The problem seems to be if there is clean up from a spill that is added to the tank.  Saputo has sealed all openings in the tank and they now believe the situation is under control. Bob asked the Board to contact him if there are any further questions.

The Board signed a letter to Dona Walker regarding this issue.

 

Discussion of Road Cut Permit for Hultgren on Hayden Hill Road East:  The issue of widening the road was discussed.  It was suggested to require the road to be widened to 18ft as part of the subdivision requirement.

 

Road Cut Permit for James O’Neil / Buck Hill Road West: This permit was approved by the Board on 9/9/02.  The driveway has not been installed, so the permit needs to be re-approved.  There have been no changes in the plans.  Jon moved that the Board vote to approve the road cut permit application of James O’Neil for a road cut on Buck Hill Road West (Grand List Lot Number

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9-1-44.1), subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel.  Second by Lynn and approved.

 

 Road Cut Permit for Todd Haire & Monica Lubic / Texas Hill Road:  The relocation of this driveway is in conjunction with the ditching work currently being completed on Texas Hill Road by the Highway Department.  Andrea moved that the Board vote to approve the road cut permit application of Todd Haire and Monica Lubic for a road cut on Texas Hill Road (Grand List Lot Number 5-1-17.2), subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Jon and approved.  The Town will either install a culvert across the road with the permission of the Thompsons or in the driveway of Todd Haire.

 

Road Cut Permit for CVU Athletic Fields / Pond Road:  This project was given a temporary site plan approval by the DRB.  The lower parking lot was approved as a construction staging area and then a temporary parking lot.  The upper parking lot was approved only as a staging area.  CVU was requested to return with a site plan of the entire facility later this year.  Jon moved that the Board vote to grant 6 month temporary approval for the two road cut permit applications of Champlain Valley Union High School for road cuts on Pond Road for staging areas to access athletic fields (Grand List Lot Number 16-20-46), subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel.  Second by Andrea and approved.  It was noted that CVU needs to be sure no extra water is directed into the Town ditches.

 

Act 250 Municipal Impact Questionnaire / CVU Athletic Fields & Parking Areas:  Jon moved that the Board vote to authorize the Chairman to sign the Act 250 Municipal Impact Questionnaire for applicant Chittenden South Supervisory District for two athletic fields and two parking lots on Pond Road.  The Board added a note to the questionnaire that proper storm water run off management is needed so as not to damage Town roads.  Second by John and approved.

 

Recreational Facility Grants Program / Selectboard Letter of Support:  Recreation Director Elizabeth Sengle is submitting an application for this grant program, to provide funding for an after-school recreational enrichment program utilizing the facilities of the Hinesburg Community School (see Fall 2003 Enrichment Flyer).  A letter of the Board’s support of this program was signed at the meeting.

 

Correspondence to VTrans / Route 116 Pedestrian Safety:  The Board reviewed and signed the letter.

           

Correspondence from Board of Auditors / Selection of Professional Audit Firm:  At the recommendation of the Hinesburg Board of Auditors, Andrea moved that the Board vote to award the contract for the Town’s Annual Audit to the firm of Fothergill, Segale & Valley for the amount of $6,200 for audit services for Fiscal Year 2002 – 2003.  The Town has the option of extending the contract for two additional years.  Second by Jon and approved.

 

 Police Block Grant Resolution:  The Town has been awarded a Local Law Enforcement Block Grant in the amount of $16,056.  Andrea moved that the Board vote to authorized the Hinesburg Community Police, on behalf of the Town of Hinesburg, to file an application for the Local Law Enforcement Block Grant, including all understandings and assurances contained therein, and direct and authorize Police Chief Chris Morrell as the official representative of the Hinesburg

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Community Police to act in connection with the application and to provide such additional information as may be required.  Furthermore, that the Board have a breakdown identifying where the money will be used.  Second by Jon and approved.

 

Correction to the Lodged Grand List:  The Board has received a request from the Board of Listers to approve a change to the lodged Grand List.  This change is the result of several property transfers involving Quit Claim Deeds being omitted from the lodged Grand List.  The change results in an increase of $22,600 to the Grand List.  John moved that the Board vote to approve the change in the lodged Grand List as requested in the letter from the Hinesburg Board of Listers, dated August 18, 2003.  This change will create a Municipal Grand List value of $253,993,686 and an Educational Grand List value of $244,255,086.  Second by Andrea and approved.

 

Additions to the Agenda

 

Request for Continuing Education:  According to the Town of Hinesburg Personnel Policy, the Town will reimburse employees for 100% of tuition costs for continuing education (not to exceed $500 per year), provided the employee meets the following four requirements:

a)     The course or program must be approved by the Selectboard in writing prior to enrolling

b)     The course must be job related

c)      A grade of “C” or better must be obtained; and

d)     Adequate funds must be available in the Town’s budget.

 

Public Works Director Rocky Martin is interested in taking a class in AutoCad through Community College of Vermont.  He is seeking Selectboard approval to enroll in the class.  Jon moved that the Board vote to authorize Public Works Director Rocky Martin to enroll in an AutoCad class through Vermont Technical College.  The tuition cost for this class is $500.  Second by Andrea and approved.

John stated he would like to see more Town employees taking advantage of such opportunities.

 

Buried Utility Permit for Labell on Turkey Lane:  Jon moved that the Board vote to approve the buried utility permit for Brian Labell to install electrical and telephone lines across Turkey Lane in an open road cut, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by John and approved.

 

On September 17th, the Planning Commission will be reviewing changes to the Town Plan relating to Town & private roads, sidewalks, paths and Route 116.  Selectboard members may want to consider attending this meeting.

 

Board members were provided with a copy of the VLCT Municipal Policy, which will be voted on at the annual meeting in October. Items the Board wishes to stress or add to the policy, were statewide or regional dispatching and clarification of the section addressing the administrative burden regarding the Bianchi decision.

 

John moved the Board vote to adjourn at 9:00 p.m., second by Andrea and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary