Selectboard Meeting

September 15, 2003

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Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, John Guttler, Randy Volk (at 7:50), Jeanne Wilson, Rocky Martin, Mike Anthony, Steve Button, Stewart Pierson.

 

Meeting called to order at 7:00 p.m.

 

Highway Foreman Michael Anthony / Discussion of Highway Equipment

Mike advised the Board that the Drott pump needs to be re-built at an estimated cost of $10,000. The Board discussed repairing this one and possible purchase of a replacement.  It was agreed to repair the current Drott over this winter and to create a line in the capital budget for allocation of funds and 2 or 3 years from now purchase a replacement.

The Board discussed work being done on Texas Hill Rd with Mike.  The Board will send a letter to the Thompsons addressing the culvert issue and stating the Board would meet them at the site to discuss a solution.

 

Public Works Director Rocky Martin and Water & Wastewater Superintendent Steve Button / Discussion of Municipal Water System Issues

Rocky wanted to be sure the Board was assured that the water system is working as designed.  Due to the elevation differences within the system the pressure in the village area is high.  After changing the diameter of the valve in the pressure reducing station by the cemetery that is also functioning as designed.

Steve reported that during the last system flushing the fire department held a training and there was no problem with filling the pumper.   He said damage can take place if the pump truck is shut down too fast which creates a water hammer in the water lines.

Steve noted that water testing for iron manganese content has been completed and he will have the results to report to the Board shortly.

 

Meter issue at Firehouse Plaza - the first set of meters was installed in 12/96 and the second in 10/97.  Two years later the Town installed the current meters.

The Board agreed Firehouse Plaza can have one meter but must pay the base charge for each business.  Jeanne will draft a letter to Veronica Estey relating the Boards position and informing why the Town collects a base charge and what that covers.

 

Firehouse Plaza – request for a letter regarding the fact that wastewater allocation approvals from the Town and the State guidelines do not match.   They are looking for a letter from the Town stating the Town has the capacity to meet the required State gpd flows.

Jeanne will check on this with the State.

 

Adoption of Water Use Ordinance:  Randy moved that the Board vote to adopt the following resolution:

 

Be it RESOLVED, that the Town of Hinesburg Water Use Ordinance in the form attached hereto and made a part of this resolution, be and it hereby is adopted by vote of the Hinesburg Selectboard, and shall become effective 60 day after the date of this Resolution (on November 15, 2003), following public posting and publication of the ordinance in conformity with the requirements of Chapter 59 of Title 25, Vermont Statutes Annotated, provided that no petition is filed in accordance with Section 1973 of

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Title 24, Vermont Statutes Annotated.

Second by John and approved.

 

Andrea moved the Board go into executive session including Barbara Brisson, Steve Gutierrez and Jeanne Wilson for discussion of Police Department personnel issues.  Second by Jon and approved.

Andrea moved the Board come out of executive session, second by Jon and approved.

 

Other Business

 

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by John and approved.

 

Approve Minutes of September 8, 2003:  John moved that the Board vote to approve the minutes of September 8, 2003.  Second by Jon and approved.

 

Request for Coin Drop / St. Michael’s Fire and Rescue:  Jon moved that the Board vote to approve the request from Saint Michael’s Fire and Rescue to hold a coin drop on Saturday, October 4, 2003, between 8:30 am and 4:30 pm.  This approval is granted with the following conditions: 

1)     Saint Michael’s Fire and Rescue must obtain approval from VTrans for the coin drop;

2)     Saint Michael’s Fire and Rescue must follow VTrans safety precautions for coin drops;

3)     Saint Michael’s Fire and Rescue must provide the Town with a Certificate of Insurance for this event.

Second by John and approved.

 

FY 2004 Municipal Planning Grant – Joint Application with Lewis Creek Association:  Randy moved that the Board vote to approve a resolution of intent to apply for the FY 2004 Vermont Municipal Planning Grant as a joint applicant with the Town of Charlotte and the Lewis Creek Association.  Second by Andrea and approved.

 

Update on Sidewalk & Multi-Use Path / Correspondence from VTrans:  The Town has reached a critical juncture in the project development process.  Up to this point, if the project did not advance the State would cover the project expenses to date.  With the submission of the Conceptual Plans, that is about to change.  If the Town decides not to proceed with the project, it will be responsible for 100% of the project cost to date.  If we fail to obtain ROW and build the project, we will be responsible for reimbursing the State for all project costs expended so far.The Board agreed they are committed to this project and will proceed.

 

Update of Magee Hill Road Visibility Issue – the property owner does not want the trees moved.  Jeanne will check with the State on the Town’s options.

 

Recap of Silver Street Scoping Local Concerns Meeting: The Selectboard intends to move forward with this project.

 

 

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Discussion of Proposed Zoning and Subdivision Regulation Changes: Does the Board wish to address the issue of eliminating a DRB vote at sketch plan?

Board members discussed this issue and asked Jeanne to request Alex to give the reasons why he believes this would be a good idea.

 

Capital Equipment Refunding Note and Resolution for 2002 International Dump Truck: This note, in the amount of $24,486 is for the refinancing of the 2002 International Dump Truck, at an interest rate of 2.5%.  Jon moved that the Board vote to sign the Capital Equipment Refunding Note and Resolution, in the amount of $24,486 at an interest rate of 2.5% for the 2002 International dump truck.  Second by Randy and approved.

 

Additions to the Agenda

 

First Amendment to the Closeout Agreement for VCDP Grant:  Randy moved that the Board vote to authorize the Chairman to sign the First Amendment to the Closeout Agreement between the Town and the Vermont Agency of Commerce and Community Development for Grant Agreement 0065/96IG(18) (Sunny Acre water line connections).  Second by John and approved.  This amendment eliminates the requirement that the Town reimburse the Agency of Commerce and Community Development an annual assessment of 25% of net receipts.

 

 

FYI:

The Board will be approving Reserve Funds from FY 02-03 at the October 6 meeting.

 

The Selectboard discussed the idea of  holding a special joint meeting with the PC, Conservation Commission, Recreation Commission, Police and Fire Departments to discuss possible uses and considerations related to the acquisition of land from the proposed Grabowski/Lyman subdivision project.  The Board asked Jeanne to send a letter to other departments asking what impacts to their department they foresee from the proposed development. 

 

Andrea moved the Board vote to adjourn at 10:25 p.m., second by John and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary