Selectboard Meeting
October 20, 2003
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1 of 4
Attending the
meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Jeanne Wilson,
Rocky Martin, David Lyman, Tom Lyman, Karla and George Munson, Carrie Fenn, Rob
Bast, Peter Mead, George Bedard, Joe Iadanza, Jean Isham, Shawn Lyman, Tod
Lyman, Tom Barden, Johanna White, Stuart Pierson.
Meeting called to
order at 7:00 p.m.
Lynn opened the Public Hearing to receive comment on
proposed changes to the Zoning Bylaw and Subdivision Regulations
Members of the Board
gave their input on proposed changes.
Jean Isham stated the
purpose of this is more for housekeeping as has been done in the past and not
intended to be a re-write. The Planning
Commission will soon be working on the new Town Plan.
Discussed was that
the zoning regulations are not in line with the current Town Plan or new Town
Plan and need more than housekeeping changes.
It was felt it would be better to do a major revision of the zoning
regulations as it will be another 3 years before they are looked at again.
It was agreed the
changes suggested by the Board were minor and could be included in this
document.
George Munson found
the revision document confusing and suggested a summary of the changes.
David Lyman did not
understand the adoption process and where public comment fit in. Lynn reviewed the process of the Public
Hearing for taking comments from the public and the adoption process if changes
are made or if the document is accepted as is.
It was felt that the
definition of the different zoning districts was not clear.
Clarification of the
zoning regulations in section 4.1.7. Is
this section necessary?(this was the section on land abutting state land.)
People felt it was
overkill to have 5 to 6 pages for sign regulations and that section could be
cleaned up.
Suggested eliminating
section 5.19 addressing temporary structures.
A need to recognize
the possibility for on street parking.
Include provision for
providing pedestrian right of way in rural subdivisions.
Andrea moved the
Board vote to close the Public Hearing, second by Jon and approved.
Jon moved the Board
vote to adopt the proposed changes to the Zoning Bylaw and Subdivision
Regulations with the following changes;
Second by Randy and
approved.
Rob Bast / Interview for Selectboard Vacancy – Rob stated he has the available time to commit to serving on
the Board. As a past member of the Board he is familiar with the work ahead
OCTOBER 20, 2003 page
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preparing budgets and
other items that may come before the Board.
He has not made a decision if he will run to fill the position in March.
Peter Mead / Discussion of Wastewater Allocation for
proposed subdivision on Richmond Road: This subdivision has not yet received sketch plan approval,
so the Board will not be able to grant an allocation at this time. However, the applicant is seeking a
conceptual decision at this time in order to proceed with the subdivision
process.
Jon stated he views
this request as being in the secondary service area and the Board has denied
requests in the secondary area in the past to reserve capacity for the primary
area. He would be inclined not to approve.
Andrea also viewed
this as being in the secondary service area though it is not an extension of
the line as the other requests in the secondary area were. Andrea did not
commit either way on approval or not.
Lynn believes as the
property is located in the sewer service area this should be approved.
Randy is inclined to
approve as this is not an extension of the line.
Peter reviewed with
the Board that if his request were to be denied it would be on the premise that
he is in the secondary service area. He
also confirmed that the Board agrees there is currently allocation available.
Public Works Director Rocky Martin / Update on Wastewater
Service Area Project
Rocky reviewed with
the Board three alternative service areas.
1.
Existing Village
Zoning District, Commerce Park, Smith and NRG lots.
2.
Expanded Village
Zoning District North to Ballard’s 4 corners, up Mechanicsville Rd to CVU 4
corners, South to Munson property.
3.
Entire area currently
connected plus North on 116 and South to Munson property.
Members of the Board
felt alternative 3 looked most attractive.
The second step in
the process is to identify the Village Growth Center.
Mead Bros. License Agreement for Gravel Path at
Carwash: Rocky reviewed with the Board where the path would be. He advised the Meads would grant a license
agreement not a permanent easement. The
Board was in favor of the concept and asked Jeanne to check what conditions the
DRB put on the path.
Johanna White / Interview for Selectboard Vacancy – Johanna advised she has the time needed to commit to the
position. She would like to be involved
in the Town and would like to see it continue on the current path
Other Business
Approve Warrants: Jon moved that the Board vote to approve the warrants
(including payroll warrants) for bills payable as presented by the Town
Treasurer. Second by Randy and
approved.
Approve Minutes of October 6, 2003: Andrea
moved that the Board vote to approve the minutes of October 6, 2003 as
corrected. Second by Jon and approved.
.Request to Serve Alcohol at Fire Station for Open House / November 15,
2003: There will be an open house
farewell reception for Gladys and David Douse at the Fire Station on Saturday,
OCTOBER 20,
2003 page 3 of 4
November 15 from 6 –
8 pm.
Randy moved that the Board vote to approve the request by Veronica
Estey for permission to serve alcohol at a farewell open house at the Hinesburg
Fire Station on November 15, 2003 from 6 – 8 pm, with the following conditions:
§
A responsible person
over 21 years of age will be designated to be “in charge” of the event and to
monitor alcohol use at the event to ensure that there is no underage drinking
and that intoxicated persons do not drive; and
§
A “Don’t Drink and
Drive” poster shall be posted at the entrance to the event, naming the
responsible person and offering the services of the responsible person to
arrange safe trips home.
Second by Andrea and
approved.
GBIC / Chittenden County Regional Economic Development Plan: The
Board received a letter from GBIC, offering to make a presentation to the
Selectboard, Planning Commission and DRB on
the draft Chittenden
County Regional Economic Development Plan.
The Board is not interested in pursuing this at this time.
Request for Coin Drop / Saint Michael’s Fire and Rescue on
October 25: Saint Michael’s Fire and Rescue cancelled their coin drop
scheduled for October 4, 2003, due to weather.
They are now seeking approval to reschedule the coin drop for October
25, 2003. Jon moved that the Board vote
to approve the request from Saint Michael’s Fire and Rescue to hold a coin drop
on Saturday, October 25, 2003, between the hours of 8:30 am and 4:30 pm. This approval is granted with the following
conditions:
1. Saint Michael’s Fire and Rescue must obtain approval from
VTrans for the coin drop;
2. Saint Michael’s Fire and Rescue must follow VTrans safety
precautions for coin drops; and
3. Saint Michael’s Fire and Rescue must provide the Town with a
Certificate of Insurance for this event.
Second by Randy and
approved.
Road Cut Permit / Temporary Road on CVU Road for CVU
Construction: Jon moved that the Board vote to approve the Road Cut Permit
application for a temporary construction road to access CVU High School on CVU
Road to expire 12/31/05, subject to the
terms and conditions placed on the permit by the Highway Foreman and all State
and local permits governing the development of this parcel. Second by Randy and approved.
Appointment to the
Selectboard: Randy moved that the Board vote to appoint Rob Bast to the
Selectboard to fill a vacancy for a term which will expire on March 2, 2004. Second by Lynn. Lynn and Randy in favor, Jon and Andrea opposed. Motion failed.
Jon moved the Board
vote to appoint Johanna White to the Selectboard to fill a vacancy for a term
which will expire on March 2, 2004.
Second by Andrea. Jon and Andrea in favor, Lynn and Randy opposed. Motion failed.
Discussion of Hinesburg Flood Study Report: DEC’s
River Management Program is interested
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20, 2003 page 4 of 4
in working with the
Selectboard and Planning Commission to craft zoning provisions which recognize
fluvial erosion hazards, and they are also interested in assisting in a fluvial
risk assessment. Andrea asked the Board
members to read the letter regarding this and consider meeting with DEC.
Additions to the Agenda
Magee Hill Road Visibility Issue: The Board is not recommending any action be taken on this.
Auditors Comments / RE: Reserve Funds – Jeanne will check into how the Town should be reserving
funds and what type of account to set up regarding vehicles.
Response Letter to James Walton / RE: Review of Police
Department Management: The Board reviewed and signed the letter.
Update on Route 116 Crosswalk / Citizen communication with
VTrans – In speaking with
VTrans is was stated that a crosswalk barrel could be used on Rt 116. The letter received referred to cones. This will be investigated further.
Agreement with Vermont Agency of Human Services for
Hinesburg Community Partners Restorative Program Grant: Jon
moved that the Board vote to authorize the Chairman to sign the agreement with
the Vermont Agency of Human Services for a grant in the amount of $4,000 for
the Hinesburg Community Partners Restorative Program. Second by Andrea and approved.
Andrea requested the
Board send a letter to the State requesting removal of the “no parking” signs
along Rt 116.
Jeanne will draft a
letter for the Board to review.
Andrea stated she
would like to see any large expenditure of Fire Dept funds to follow Town
procedure of going out to bid.
Jeanne will look into
the question of the Board signing off on grants the Fire Dept receives.
Silver St scoping
study – the Town share is $15,000. The
Board agreed they want to proceed with this.
Andrea moved the
Board go into executive session for discussion of a potential legal issue,
second by Jon and approved.
Andrea moved the
Board come out of executive session and adjourn, second by Jon and approved.
Respectfully
submitted,
Valerie Spadaccini,
secretary