Selectboard Meeting
November 3, 2003
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Attending the
meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Jeanne Wilson,
Al Barber, Marie Gardner, Rob Bast, Rocky Martin, Jean Isham, Len Duffy, Chris
Morrell, Steve Gutierrez, Beth Sengle, Jan Bedard, Missy Ross, Earla Sue
McNaull, Paul Eddy, Stuart Pierson.
Meeting called to
order at 7:00 p.m.
Appointment to the Selectboard: Randy moved that the
Board vote to appoint Rob Bast to the Selectboard to fill a vacancy for a term
which will expire on March 2, 2004. Second by Lynn. Motion
approved with Andrea abstaining.
Lynn administered the
Oath of Office to Rob at which time he joined the Board for the meeting.
Len Duffy / Damage Due to Water Line Break There was a water leak in the Town water system before the
curb stop at Lens office building. Due
to excessive water pressure on the foundation, water seeped into the
basement. Also in order to repair the
water line the Town removed the spruce tree in front of the building. Len is concerned this could reoccur. Rocky stated that is a possibility and the
Town is planning to replace the entire connection line and put the curb stop
out by Rt 116 next spring or summer.
The Board was in
agreement that the Town is liable for the costs from the damage and replacement
of the tree. Payment will be made to
Purofirst in the amount of $408.94 and the Town will plant a tree that is
agreeable with Len when the water line replacement work is done.
Continued Discussion of Wastewater Service Area: Lynn stated he believed the Selectboard is looking at alt 3
for the build out. Andrea said she is
not sure that is the best alternative. She feels input from the Planning Commission
would be helpful in context of where they are headed with the new Town
Plan. Rocky stated he had a similar
discussion with Alex and feels the decision should be done in conjunction with
the new Town Plan.
Rocky also stated he
believes the numbers in the build out study were low, particularly in the
commercial / industrial area.
Jean Isham said this
was discussed at a Planning Commission meeting. The PC did not feel they were far enough along in the Town Plan process
to give input and would like guidance from the Selectboard.
Jeanne will set up a
joint meeting of the Boards to discuss this.
FY 04 05 Budget Kick-Off Meeting
Andrea thanked all
who came to participate in the presentation of the budget highlights.
Rocky Public Works
In highway they will be looking at repaving from Stella Rd to Leavensworth
Rd, work on the hill roads with possible paving or using the recycle asphalt
paving, culvert on Pond Brook Rd., Lynn stated he would like to see the Town Hall
parking lot paved also Rocky stated that is not on the list of paving
projects and the board members did not feel this was a priority. Rob stated he would like funds included to
do shoulder work in conjunction with paving.
In water / sewer the
plan is to continue to replace old lines and phase 2 of work at the Town Hall.
Chris Police
Department additional personnel needed
Missy Town Clerks
office will look at purchasing more storage shelves for the land records.
NOVEMBER 3, 2003
page 2 of 3
Al Fire Department
possible slight increase in call reimbursement. Al does not foresee any major projects.
Steve Fire Warden
no projected changes.
Jan Delinquent tax collections
may see a reduction in the budget.
Jean Planning
Commission budget will include estimated $5,000 for legal and professional
services to revise the zoning and subdivision bylaws to conform to the new Town
Plan.
Marie Listers
budget will go up for reappraisal, funding for this will come from the funds in
escrow.
Beth Recreation
Department the youth budget will increase as they will be running a new after
school program at HCS, this will be a self supporting program. Increase in budget request for maintenance
and fields.
Earla Sue Library
they plan to paint the building and are working with other property owners on
the road to fund paving of the road.
Paul Cemetery the
Town will be taking over the Giles Place Cemetery and will need surveying and
legal costs associated. Paul would like
to look at the possibility of the Town purchasing some adjoining land if
available.
Jeanne advised she
has received preliminary estimates of a 20% increase in health care costs.
Al encouraged the
Board to continue to work on implementing impact fees for funding capital
budget expenditures.
Andrea stated there
is a regulatory process that needs to be initiated by the Planning Commission
in formally accepting a capital budget process before impact fees can be
initiated.
Other Business
Approve Minutes of October 20, 2003: Randy
moved that the Board vote to approve the minutes of October 20, 2003. second by
Andrea. As the Board was not ready to
approve at this time Randy moved to table the motion, second by Andrea and
approved with Rob abstaining.
Approve Minutes of October 27, 2003: Andrea
moved that the Board vote to approve the minutes of October 27, 2003. Second by Randy and approved with Rob
abstaining.
Trial Balance for Water & Wastewater and General Fund
Accounts for Period Ending 9/30/03: Randy moved that the Board vote to acknowledge receipt of
the Trial Balance for the Water & Wastewater and General Fund Accounts for
the period ending 9/30/03. Second by
Jon and approved.
Correspondence to VTrans RE: Route 116 No Parking Signs
and Traffic Cone Permit: Letters drafted for Board review.
NOVEMBER 3, 2003 page 3 of 3
Continued Discussion of Hayden Hill Road West Drainage
Issue: Jim Howley of Llewellyn Howley Engineering to meet with
Michael later this week. He will
provide an estimate on evaluating the situation and suggesting alternatives. Andrea stated she would like Jim to see if
sediment can be directed to a different area by looking at what may be done
further up hill.
Continued Discussion of Mead Bros. License Agreement for
Gravel Path at Car Wash: DRB conditions of approval for the car wash state The
applicant shall reserve space for a path as shown on the plans and shall allow
the Town to construct and maintain the path per agreement reached between the
Town and Mead Bros., Inc.
The Board agreed to
have the license agreement refer to the DRB minutes requiring the path.
Request for Water Line Connection / Garvey Farm Road: Rocky
informed the Board this request is to hook up to an existing private line to
access Town water rather than hook into the Town line which is further and
would be more costly.
Rocky stated an
easement was to have been written regarding maintenance of the line but was
never done. Rocky will advise that the
Town needs the easement and then the new connection can be approved.
The Board agreed no
connection fee will be charged as there was no fee charged for the other homes
in the Garvey Farm development when connected to the Town system.
Approve Warrants: Jon moved that the Board vote to approve the warrants
(including payroll warrants) for bills payable as presented by the Town
Treasurer. Second by Rob and approved.
FYI
Public Hearing on FY
03 Local Law Enforcement Block Grant in the amount of $16,056 at November 17
meeting. Chris will provide suggested
uses for grant funds.
Randy moved the Board
vote to adopt the Advisory Board for the Local Law Enforcement Block Grant
being; Chris Morrell Chief of Police, Val Gardner CVU Principal, Jan Bedard
Director of Connecting Youth, Robert Simpson States Attorney, and Linda
Levitt Chief Judge. Second by Jon.
Andrea asked the
motion be amended to include the condition of a copy of minutes and evidence
that they met and discussed the grant. Jon second the amendment.
Board members did not
feel they needed to get together in order to discuss this. Amendment to the motion voted and failed
with Andrea in favor and Lynn, Jon, Randy and Rob opposed.
Andrea asked the
motion be amended to add Kathleen Patten, second by Jon. After discussion Andrea withdrew the
amendment and Jon the second.
The original motion
was voted and approved.
Randy moved the Board
vote to adjourn at 8:55 p.m., second by Jon and approved.
Respectfully
submitted,
Valerie Spadaccini,
secretary