Selectboard Meeting

December 1, 2003

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Attending the meeting: Lynn Gardner, Jon Trefry, Randy Volk, Rob Bast, Jeanne Wilson, George and Carla Munson, Frank Twarog, Missy Ross, Jan Bedard, Beth Sengle, Rocky Martin, Stewart Pierson.

 

Meeting called to order at 7:00 p.m.

 

Frank Twarog, resident of Partridge Hill Rd., was present to request a guard rail be constructed at the entrance to the road.  Jeanne stated Mike has looked at this area and due to the narrow width of the road it would be a problem to erect a guard rail.  The Board directed Jeanne to contact Mike to see what alternatives to a guard rail can be constructed.

Frank also questioned if the Board was aware of Road Associations insuring roads.  Jeanne will check with the VLCT on this.

 

 

Discussion of Future Wastewater Allocation / Munson Parcel at Route 116 & Buck Hill Road West:  The Selectboard has received a letter from George and Carla Munson, requesting an allocation for water and wastewater capacity for a subdivision they are proposing for their property (Grand List Lot #09-01-64.01).  This project has not yet been considered by the DRB.  According to the Wastewater Capacity Ordinance, an allocation may not be granted or capacity held until a project receives sketch plan approval.  However, the Munson’s will need conceptual approval for an allocation so they may proceed with the DRB permitting process.  A motion is not necessary, just a consensus of the Board at this time. 

George and Carla Munson were present concerning his proposed development project.  George is aware that the land in not in the village district but RR1.  He has documentation from 1969 showing they were then tied into the Town sewer system.  In 74 when they purchased the land there was Town sewer and water and in 79 a trailer was put on the property as part of the farm and fees for sewer paid on that till 84.  In the wording of the original ordinance it stated the sewer was built to go to Buck Hill Rd.

George would prefer to have the area re-zoned to village so he could construct condo units which he feels would be a better fit into the landscape and leave more open land.  If this is not possible he will be constructing 5 duplex homes.  He had at one time proposed giving land on the west side of Rt 116 adjoining the school to the Town.

Lynn stated he has spoken with Alex regarding zoning of the village district and noted that public opinion at the mud forum series was to redefine the village district.

The Selectboard will discuss this issue with the Planning Commission when they meet next week as the public asked for the village district to include that area, and it seems condo units and open space might benefit the Town better than duplex units.

 

Budget Planning Sessions

 

General Administration (con’t)

Town Clerk / Treasurer – reviewed with Missy, will include $7,000 for vault shelving

BCA – reviewed, no changes

Elections – reviewed, increase due to presidential year

Delinquent Tax Collector – reviewed with Jan, budget went down

Recreation Department –reviewed with Beth.  Increases in maintenance for work required at

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Lyman Park, youth programs due to after school enrichment program ( will be offset by revenue), ice rink, electric bill and warming hut – Beth will check with efficiency Vt on possible cost cutting methods for lighting.   Finishing the warming hut will be included in the ice rink line with a footnote that $3500 is for completion of the hut.  Discussed the $5000 request in capital expense for new field.  Beth has no particular project to go with this request at this time.  The Board agreed to leave the request in but will not carry it over if there is no project associated with it at year end.

Recreation Path Committee – reviewed with Jon.  $610,000 budgeted (this is the proposed total that will be spent on the project) revenue will show grant reimbursement.

 

Municipal Facilities

Municipal Buildings – reviewed with Rocky.  Increase in professional service for lawn maintenance for Town Hall, Fire and Police Stations as mowing will be sub contracted.

Removed $8,000 appropriation toward replacement of floor in main hall.

Phase II of landscaping at Town Hall – discussed not building a stone wall and putting $11,500 into paving the parking lot.  Also discussed reducing the plantings.

Parks –reviewed with Rocky. Increase in professional services as mowing will be put out to bid for subcontracting.

Street Lights – no change

Sidewalks – no change

 

Update on Hayden Hill Road West Drainage Issue:  Meeting with James Howley of Llewellyn-Howley, Inc.   Rocky stated they are looking at increasing the 3ft culvert to a 4 or 5 ft culvert.  Rocky also proposed stabilizing the ditches above the culvert.  Rob suggested placement of a pipe in a stone lined ditch, but Rocky felt maintenance would be a problem.  Also suggested was installation of a culvert under the road by Chickadee Lane to remove the water over to the streambed.

Rocky will work up costs for proposed work.

 

Rocky reviewed the plans drawn with proposal for improvements and additions at the Town Garage and keeping CSWD at the area.  Conceptually the Board agreed with the plan.

 

Other Business

 

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Jon and approved.

 

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 10/31/03:  Jon moved that the Board vote to acknowledge receipt of the Trial Balance for the Water & Wastewater and General Fund Accounts for the period ending 10/31/03.  Second by Rob and approved.

 

Discussion of 10% Challenge Initiative / Reduction of Greenhouse Gas Emissions:  Correspondence from Debra Sachs.  No action was taken.

 

 

Additions to the Agenda

 

Eddy Land Purchase and Wastewater Allocation:  This information does not appear in the minutes, but should.  At the July 7, 2003 meeting, the Selectboard met with Paul Eddy to discuss

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options for the purchase of approximately nine acres of land adjacent to the municipal wastewater treatment facility on Lagoon Road.  At that meeting, the Board agreed to purchase the acreage for the amount of $40,000 and to grant a wastewater capacity allocation to Mr. Eddy for one new

single family home, located on the south side of Charlotte Road.  Randy moved that the Board vote to approve an expenditure of $40,000 from the wastewater account (330-5480-80.00) to purchase approximately 9 acres of land adjacent to the municipal wastewater treatment facility on Lagoon Road, and approve a wastewater capacity allocation of 210 gpd for Paul Eddy to construct one single family home on the south side of Charlotte Road (a portion of Grand List Lot #08-01-13.10).  Second by Jon and approved with Rob abstaining.

 

Wastewater Capacity Allocation for CVU Renovations:  In order to comply with State of Vermont Agency of Natural Resources Department of Environmental Conservation Wastewater Management Division Environmental Protection Rules and Potable Water Supply Rules (VTDEC WS &PWS Rules), CSSU is requesting a wastewater capacity allocation of 468 gpd for the proposed additions and renovations to CVU High School.  According to VTDEC WS & PWS Rules “When collection and building sewers exceed 500 feet in total length, the design flow shall include an allowance for infiltration.  This calculation allows for 300 gallons per inch of diameter per mile of pipe per day.”  Using the proceeding formula, it has been determined that an allocation of 468 gpd will be necessary for the proposed sink in the concession stand and to route sewer line for the cafeteria.  Jon moved that the Board vote to approve a wastewater capacity allocation of 468 gpd to CSSU for the CVU High School addition and renovation. Second by Rob and approved.

 

Discussion of Annual Holiday Party -Friday, December 19th at the fire hall.

 

Resignation from Chittenden County Regional Planning Commission – Alternate Representative:  Randy moved that the Board vote to accept the resignation of Carolyn Fenn as Hinesburg’s Alternate Representative to the Chittenden County Regional Planning Commission effective immediately.  Second by Jon and approved.

 

Road Cut Permit / Tim Hultgren on Hayden Hill Road East:  At the November 17 meeting, the Selectboard tabled the motion to act on this road cut permit, pending further information on the Conditions of Approval granted by the DRB for this subdivision.  No action taken.

 

Highway Union Contract Talks:  Contract expires June 30, 2004.  Rocky and Jeanne meeting with Union Rep Lindol Atkins and Highway Department members on Tuesday (12/2) to begin discussions as they may impact budgeting decisions.

The Board discussed Health Care and what the Town would offer employees this year.  Rob brought up the possibility of implementing a Cafeteria Plan.  Jeanne will look into this further.

 

Outgoing Correspondence

 

Letter of Reply to Allen Fortin / RE: Use of Hinesburg Police Service Dogs by Other Agencies – Board members reviewed and signed the letter to be sent.

 

 

Reminder – The joint meeting of the Selectboard and Planning Commission to discuss the Wastewater Service Area will be next Tuesday, December 9th at 7:00 PM.

 

                                             

 

 

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Public hearing on the Road Cut Standards will be at the beginning of the next regular Selectboard meeting, December 15th at 7:00 PM.

 

Jeanne informed Board members that Deb Howard of Texas Hill will be on the agenda at the next meeting regarding a survey she took regarding the possible paving of Texas Hill Rd.

 

Randy moved the Board vote to adjourn at 10:00  p.m., second by Rob and approved.

 

 

Respectfully submitted,

 

Valerie Spadaccini, secretary