Selectboard Meeting
April 19, 2004
Page
1 of 3
Attending the
meeting; Lynn Gardner, Andrea Morgante, Jon Trefry, Rob Bast, Jeanne Wilson, Rocky Martin, Deb Howard, Sam
Evanson, Don Wheater, Steve Gutierrez, Lisa Primo, Barb Brisson, Stewart
Pierson.
Meeting called to
order at 7:00 p.m.
Deb Howard informed
the Board she will be resigning her position on the Planning Commission. She will continue till a replacement can be
found.
The Board thanked her
for her work on the P.C. and for coming in person to let them know. The Board will act on the resignation when
notice is received by letter.
Sam Evanson / Buck Hill Road West Improvements – Sam reviewed the revised Buck Hill Rd plan. The road width is 18 ft till Evanson Rd
where is narrows to 15 ft.
The Board asked Sam
to co-ordinate with Mike Anthony for the scheduled work on the intersection.
Don Wheater was concerned
with possible effects of blasting that will be done.
Sam advised the
blasting firm will video tape the house, put a seismograph at the location to
record the shock level, and any wells in the ledge will be checked. The blasting firms insurance will cover
liability for any damage.
Andrea asked about
the road base with the additional traffic flows.
Sam stated the road
will be widened and edges cleaned up but there has been no discussion of
rebuilding the road. There will be a
total of 6 additional homes.
Rob asked in the area
where the road is being moved and built on a new base, what will the standard
for the base be? Sam replied it will be
constructed according to Town road standards with the standard base.
Sam requested a
letter from the Board giving approval to the project and defining what agreements have been made.
Andrea asked about a
performance bond being issued. The
Board agreed to draft a letter asking for there to be assurances for the
protection of trees and to establish responsibility for damage should trees be
harmed.
Other Business
Approve Warrants: Rob moved that the Board vote to approve the warrants
(including payroll warrants) for bills payable as presented by the Town
Treasurer. Second by Jon and approved.
Approve Minutes of April 5, 2004: Jon moved that the
Board vote to approve the minutes of April 5, 2004 as corrected. Second by Andrea and approved with Rob
abstaining.
Trial Balance for Water & Wastewater and General Fund
Accounts for Period Ending 3/31/04: Andrea moved that the Board vote to acknowledge receipt of
the Trial Balance for Water & Wastewater and General Fund Accounts for
Period Ending 3/31/04. Second by Rob and approved.
Adoption of Wastewater Capacity Allocation Ordinance: Jon
moved that the Board vote to adopt the following resolution:
Be
it RESOLVED, that the Wastewater Capacity Allocation Ordinance in the form attached
hereto and made a part of this resolution, be and it hereby is adopted by vote of
the
APRIL
19, 2004 page 2 of 3
Hinesburg
Selectboard, and shall become effective 60 days after the date of this Resolution (on June 18,
2004), following public posting and publication of the ordinance in conformity
with
the requirements of Chapter 59 of Title 24, Vermont Statutes Annotated,
provided that no petition is filed in accordance with Section 1973 of Title 24,
Vermont Statutes Annotated.
Andrea questioned the
wording on possible future sewer service area.
The area is shown of the map stating pending zoning changes. The Board and Rocky agree a public hearing
would still be required to change the area.
Second by Andrea and
approved.
Green Up Day Discussion (Saturday, May 1)- Rocky advised this will run same as in the past with trucks
at the Town garage and lunch at Town Hall.
Andrea asked if the
Town can also do street sweeping along Rt 116.
Rocky will look into where Richmond got the machine they used and what
the cost was.
Request for Letter of Support / Eddy Wastewater
Application: A letter was reviewed and signed by the Board, stating that
the current system of pumping only the effluent from the Charlotte Road private
pump station is a beneficial set up for the Hinesburg Wastewater Treatment
Facility.
Discussion of Tree Planting at Silver Street / Route 116
Intersection- Trees will go on the
bank by the Masonic Temple building. A
letter will also be drafted to AOT addressing the ditch and culvert erosion in
that area, and storm water management within the Route 116 ROW.
Review of Town Meeting Minutes: Jeanne is still working on reconstructing the minutes.
Appointment to the Planning Commission: Interest
in an appointment expressed by Daniel Greller, Johanna White and Steve
Conlon. Andrea moved that the Board vote
to appoint Johanna White to the Planning Commission, to fill a vacancy with a
term which expires on January 1, 2006. Second
by Jon and approved.
Correspondence to VTrans / RE: Pedestrian Sign and 3-Way
Stop Sign: Letters will be prepared for Selectboard consideration.
Review of Road Cut Permit Application Packet: Due
to the adoption of the State Standards for driveways and road cuts, the current
road cut application needed to be updated to reflect the standard.
Andrea questioned if
the Board will be able to follow up on this and enforce requirements. Jeanne stated that should not be a problem
as the process is the same as current one requiring completion. The Board agreed that the conditions should
include mulching and seeding to avoid erosion.
Municipal Impact Questionnaire / Lyman Grabowski
Subdivision: A municipal impact questionnaire has been received for the
Lyman Grabowski subdivision. The Board
agreed a letter be written and attached which outlines potential impacts to
municipal services.
Orchard Commons / Request to Pave Roadway Apron: Andrea moved that
the Board vote to approve a request by the Orchards Commons Homeowners
Association to install a paved apron, 10 feet in length, at the intersection of
Orchard Commons Road with the Richmond Road.
The Homeowners Association will coordinate the project with the Highway
Foreman regarding any specifications for pavement within the Town ROW. The project will be funded by the Orchards
APRIL 19, 2004 page
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Commons Homeowners
Association.
Second by Jon and
approved.
Chittenden Bank Corporate Resolution / Town Treasurer
Authorization: Andrea moved that the Board vote to adopt a
Government Banking Resolution prepared by the Chittenden Trust Company of
Burlington, stating the Town Clerk Melissa B. Ross is an authorized signor on
the Town of Hinesburg accounts and that the Chittenden Trust Company of
Burlington is a designated depository of Town of Hinesburg funds. Second by Jon and approved.
Request for Letter of Support / GBIC for CDBG Grant
Application: Letter reviewed and signed by the Board.
Request for Use of Employee Compensatory Time: According
to the Town of Hinesburg Personnel Policy, the Selectboard must review and
approve an employee’s request to utilize more than eight consecutive hours of
compensatory time. Jeanne Wilson has
requested use of 60 hours of compensatory time. Adequate compensatory time exists for this request. Jon moved that the Board vote to approve
Jeanne Wilson’s request to utilize 60 hours of compensatory time. Second by Rob
and approved.
Discussion of Draft Town Plan – the Board discussed collective comments of members. Jeanne will forward these to Alex with a
letter that the Board is requesting consideration of those ideas by the
Planning Commission for the new Town Plan.
Additions to the Agenda
Police Department / Tie Issue – members of the Hinesburg Community Police Dept expressed
their view regarding dress regulations as outlined by the Police Chief.
The Board listened to
their reasoning and stated they will meet with Chief Morrell to discuss this
further.
Approval of Overweight Vehicle Permits: Jon
moved that the Board vote to approve the overweight vehicle permits issued, as
detailed on the Overweight Vehicle Permit List dated 4/19/04. Second by Rob and approved.
Jon moved the Board
go into executive session for discussion of personnel issues, second by Rob and
approved.
Jon moved the Board
come out of executive session and adjourn, second by Rob and approved.
Respectfully
submitted,
Valerie Spadaccini,
secretary