Selectboard Meeting
June 21, 2004
Page
1 of 5
Attending executive
session; Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Rob Bast, Jeanne
Wilson.
Andrea moved the
Board call to order in executive session for personnel discussion, second by
Jon and approved.
Andrea moved the
Board come out of executive session and open the public meeting, second by Jon
and approved.
Attending the public
meeting; Lynn Gardner, Andrea Morgante,
Jon Trefry, Randy Volk, Rob Bast, Jeanne Wilson, Bill Marks, Ted White, Chuck
Reiss, John Mace, Nancy Plunkett, Richard Watts, Sylvia Geiger, Sally Reiss,
Johanna White, Jim Collins, Jean Isham, Lexie Reiss, Evan Reiss, Kritsy McLeod,
Phil Pouch, Missy Ross, Holly Russell, George Dameron,
Meeting called to
order at 7:05 p.m.
George Dameron wanted
to let the Board know he used the crosswalk 2 times in the past ½ hour and was
glad to see the newly painted markings.
Those in attendance
expressed their concerns in regards to the possibility of Town employees
resigning their positions.
George Dameron wanted
to let the Board know that as a taxpayer and resident he is very impressed with
the Town’s employees. He realizes the
Town is faced with a difficult situation and urged the Board to find a
resolution to these issues. Suggestions
to do so involved use of job descriptions; set of expectations; timetable for
evaluation; and the hiring of management consultants.
Lynn reported that
the Board has come to a decision to hire a mediator and all involved
individuals have agreed to participate.
Rob added that job
descriptions have been revamped and updated and Town employees will review
these as it pertains to their position.
VLCT will send a
mediator to meet with the Board and then further meeting with the mediator and
employees will be set up.
John Mace said he
feels conflicts were allowed to go on too long and the Board needs to deal with
these types of issues quickly.
Ted White spoke in
regards to the fair evaluation system.
He believes if done properly it is the best protection an employee can
have and also makes the employer’s job easier.
Phil Pouch spoke to
the value of the Town employees and urged the Board to implement procedures for
employee issues.
Bill Marks suggested using the VLCT for job descriptions.
Richard Watts
complemented the Board for the placement of the orange barrels at the crosswalk
and standing up to the State for the needs of the Town.
He further stated he
does not want to see the valuable Town employees leave their positions and
wants to see this worked out for the good of all involved.
Andrea advised the
Board will be meeting with a facilitator from VLCT to help the Board better
learn to deal with personnel issues.
JUNE 21,
2004
page 2 of 5
Other Business
Ted White invited all
on 7/10 from 9 till 1 to attend the State Conservation Commissions meeting
which Hinesburg will be hosting.
Approve Warrants: Jon moved that the Board vote to approve the warrants
(including payroll warrants) for bills payable as presented by the Town
Treasurer. Second by Randy and
approved.
Trial Balance for Water & Wastewater and General Fund
Accounts for Period Ending 5/31/04: Andrea moved that the Board vote to accept the Trial Balance
for water & wastewater and general fund account for period ending 5/31/04.
Second by Jon and approved.
Road Cut Permit / O’Brien on North Road: Jon
moved that the Board vote to approve the Road Cut Permit Application of Everett
and Patricia O’Brien for a road cut on the west side of North Road (Grand List
Lot # 09-02-34.00) as outlined in the permit dated 6/10/04, subject to the terms
and conditions placed on the permit by the Highway Foreman and all state and
local permits governing the development of this parcel. Second by Rob and approved.
Road Cut Permit / Cardinal on Observatory Road: Andrea
moved that the Board vote to approve the Road Cut Permit Application of Judy
Cardinal for a road cut on Observatory Road (Grand List Lot # 09-01-69.20) as
outlined in the permit dated 6/9/04, subject to the terms and conditions placed
on the permit by the Highway Foreman and all state and local permits governing
the development of this parcel. Second by Jon and approved.
Caterer’s Request to Serve Alcohol at a Private Wedding
Reception / Dog Team Tavern on 7/10/04:
Andrea moved that the
Board vote to convene as the Board of Liquor Control, second by Rob and
approved. Andrea moved that the Board
vote to approve the request by Mush Team LLC (d/b/a Dog Team Tavern) to cater a
wedding reception on July 10, 2004 at Hidden Gardens on Lewis Creek Road with
malt and vinous beverages and spirituous liquors. Second by Jon and approved.
Caterer’s Request to Serve Alcohol at a Private Wedding
Reception / Village Station Restaurant on 6/26/04: Andrea moved that the
Board vote to approve the request by Pernell, Inc. (d/b/a Village Station
Restaurant) to cater a wedding reception on June 26, 2004 at the Duffy
residence at 1070 Silver Street with malt and vinous beverages and spirituous
liquors. Second by Jon and
approved. Andrea moved that the Board
vote to adjourn as the Board of Liquor Control, second by Rob and approved.
Discussion of Repairs to Vestry Building: A
letter has been received from Pastor Bill Neil of the United Church regarding
repairs and maintenance of the Vestry Building. Items listed include replacement of broken window panes, scraping
and painting of exterior and roof and removal of the pantry addition. The letter indicates that the United Church
would contribute some funds and volunteers toward the project, as well as
suggesting that the Boy Scout Troop assist in the effort.
Jeanne will respond
that the Town will obtain an estimate for the repairs.
JUNE
21, 2004 page
3 of 5
Buried Utility Permit / Adelphia Communications on North
Road, Gilman Road and Tyler Bridge Road: Andrea moved that the Board vote to approve
the buried utility permit request of Adelphia Communications for the purpose of
burying cable in the Town’s ROW on North Road, Gilman Road and Tyler Bridge
Road as outlined in the permit and plan dated 6/14/04, subject to the terms and
conditions placed on the permit by the Highway Foreman. Second by Jon and
approved.
Discussion of Policy for Acceptance of Private Roads – Jeanne looked for examples from VLCT. She found that most are specs as to
construction. One town required a
recommendation from the Planning Commission.
The Selectboard agreed they would consider the opinion of the Planning
Commission.
Appointment of CCRPC Representative and Alternate
Representative: Both Penrose Jackson and David Hirth have expressed an
interest in continuing in their respective appointments. Rob moved that the Board vote to re-appoint
Penrose Jackson as Hinesburg’s representative to the CCRPC and re-appoint David
Hirth as Hinesburg’s alternate representative to the CCRPC, each for a two-year
term which will expire on July 31, 2006. Second by Andrea and approved
July Meeting Schedule: The Board will meet on the 12th
and 19th of the month.
Annual Designation of Uncommitted Reserve Wastewater
Capacity: As outlined in the Wastewater Capacity Allocation Ordinance,
adopted 4/19/04 (Section 4.B), “During the month of June each year, the Board
shall determine the Uncommitted Reserve Capacity in the Plant, including
previously allocated but reverted capacity.
The Board shall designate such Uncommitted Reserve Capacity to be
available for the next fiscal year.
This shall be referred to as the “Annual Capacity Allocation”.”
The Board discussed
designating the amount of 18,797 gallons per day (Residential = 2,580 gpd,
Enterprise = 11,437 gpd and Institutional = 4,780 gpd) as the Annual Capacity
Allocation for the period July 1, 2004 to June 30, 2005. Jeanne will check the above amounts with the
requirements of the ordinance, with a decision made at a later date.
Request for Use of Employee Compensatory Time: According
to the Town of Hinesburg Personnel Policy, the Selectboard must review and
approve an employee’s request to utilize more than eight consecutive hours of
compensatory time. Peter Erb has
requested use of 40 hours of compensatory time. Adequate compensatory time exists for this request. Jon moved that the Board vote to approve
Peter Erb’s request to utilize 40 hours of compensatory time. Second by Andrea
and approved.
Employee Salary Plan for FY 04-05 – Missy Ross spoke with the Board regarding her previous
request for a salary increase.
JUNE 21,
2004 page
4 of 5
Additions to the Agenda
Correspondence from Town Attorney Bud Allen on Nextel
Communications Facility at Geprag’s Park:
A correspondence from
Bud Allen has been forwarded to the Board, which outlines the Attorney
General’s preliminary conclusion regarding their support of a declaratory
judgment action. A copy of the
correspondence has been forwarded to the Conservation Commission.
Ted White feels the
income and benefits to the Conservation Commission are leading him to accept
the proposal. Ted said there were no
responses from residents as requested in the paper.
Bill Marks does not
believe this is a good thing for the Town.
Ted reported back to
the Board after the Conservation Commission discussed further at their meeting
tonight.
Bill Marks will write
up new language for the proposal and forward to Jeanne.
VTrans Municipal Park-and-Ride Grant Program: VTrans
is soliciting proposals from communities for park-and-ride facilities. The grant would fund engineering and construction
activities. Facilities must be located
on municipal or state owned land, near a state designed route, and will be
owned and maintained by the municipality.
Hinesburg has been designated in the CCMPO’s FY 05 Unified Work Program
to receive planning funds for a park-and-ride facility.
Jeanne will check if
the Town qualifies as a study is being done through the MPO.
Resignation of Town Auditor Christina Mead: The
Board has received a resignation letter from Christina Mead, who will be moving
to Williston and no longer able to serve as an elected Town Auditor. Rob moved that the Board vote to accept the
resignation of Christina Mead as Hinesburg Town Auditor. Second by Jon and
approved.
CCMPO Agreement to Provide Local Match for Silver Street Scoping
Study: Jon moved that the Board vote to authorize the Chairman to
sign the CCMPO agreement to provide the 20% local match for the Silver Street
Scoping Study, with an amount not to exceed $15,000. Second by Rob and
approved. The CCMPO will utilize Federal Highway Administration Planning Funds
for 80% of the estimated project cost of $74,999.
Jon advised the Board
he sent Mike Anthony an e-mail regarding the issue with a culvert at Henry
Carse’s property. Lynn said he spoke
with Mike and said he and others would go with Mike to discuss a possible
re-location of the culvert with Henry or solution to control where water will
run into the field.
Andrea asked about
roadside mowing as Howard Riggs is no longer interested in doing this. Jeanne will contact Mike and ask what the
plan is for mowing.
A letter was received
from Amy Gamble regarding removal of the cones at the crosswalk. Jeanne will draft a letter of response for
the Board to review.
Rob reported he has
been named to the transportation committee for the VLCT.
JUNE
21, 2004 page 5 of 5
Outgoing Correspondence
The Board reviewed
and signed the letter responding to David & Yvonne Epstein Regarding Drainage
Issues on Lincoln Hill Road
Jon moved the Board
go into executive session for discussion of personnel and legal issues, second
by Rob and approved.
Jon moved the Board
come out of executive session and adjourn, second by Rob and approved.
Respectfully
submitted,
Valerie Spadaccini,
secretary