Selectboard Meeting
September 20, 2004
Page 1 of 4
Attending the
meeting; Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Rob Bast,
Jeanne Wilson, Rocky Martin, Bill Neill, George and Karla Munson, Tom Giroux,
Norm and Nellie Tourville, Tom Lyman, Stewart Pierson.
Meeting called to
order at 7:00p.m.
Discussion of Vestry Uses and Repairs / Meeting with Representatives
from Boy Scouts, Recreation Commission and United Church
The Board is looking
for input on the merits of continued investment in the Vestry building. Rocky gave a history of the building and
surrounding land. This week the roof
will be painted as previously agreed.
Andrea suggested as the
Boy Scouts use the majority of the building as community service or an Eagle
Scout project they can do the repair work on the building.
Rocky will contact
the scouts regarding their participation.
Tom Giroux questioned
the drainage issue and if a drainage pipe could be installed to solve it. Tom stated the building is important to the
Rec Board as a central storage place for their equipment.
Bill Neill said there
is little stored in the building that belongs to the United Church and nothing
that could not be disposed of. He did
inform the Board that on the north side of the building there is a window that
has historical value as it was removed from the original Congregational
building. Looking to the future if the
parsonage house is put up for sale, which is being investigated, it might be
more attractive if the building was removed or at least repaired.
Tom Lyman arrived
after the discussion and was informed Rocky will be in touch with him regarding
the scouts involvement.
Other Business
Approve Warrants: Randy moved that the Board vote to approve the warrants
(including payroll warrants) for bills payable as presented by the Town
Treasurer.
Second by Andrea and
approved.
Approve Minutes of August 16, 2004: Randy
moved that the Board vote to approve the minutes of August 16, 2004, second by
Andrea and approved.
Approve Minutes of August 30, 2004: Randy
moved that the Board vote to approve the minutes of August 30, 2004, second by
Jon and approved.
FY 2005 Municipal Planning Grant Resolution: The Planning Commission is submitting an
application for the FY 2005 Municipal Planning Grant to request funds to hire
consultants to assist with zoning regulation revisions to implement the Town
Plan as well as to initiate a capital planning process. Jon
moved that the Board vote to approve and sign the FY 2005 Municipal Planning
Grant Resolution for planning funds. Second by Randy and approved.
September 20, 2004 page
2 of 4
Discussion of Reserve Funds from FY 03 – 04: A
draft of the reserve funds from FY 03 – 04 has been prepared and circulated to
the Selectboard and department heads.
The Board discussed
the funds for record restoration.
Request for Wastewater Allocation / George and Karla Munson
on Buck Hill Road West: (50% of the
wastewater allocation application fee is due at the time approval is granted
($1,249.50). George and Karla should be
bringing a check in this amount to tonight’s meeting so that the Board can
proceed with this approval). This project has received DRB sketch plan
approval and is within the Wastewater Service Area as outlined in the
Wastewater Capacity Allocation Ordinance, adopted 4/19/04. Randy moved that the Board vote to approve
the Wastewater Capacity Allocation request of George and Karla Munson in the
amount of 1,050 gpd for a five-lot subdivision on Grand List Lot #09-01-64.10,
consisting of the existing house and farm and four new single family
homes. As outlined in Section 6 of the
Wastewater Capacity Allocation Ordinance, the applicant is required to provide
plans and specifications for construction of building sewers (from the
buildings to municipal sewers) and any municipal sewer extensions, including
pump stations required to service the development, as well as wastewater
calculations, that are prepared and certified by a Vermont registered engineer. Second by Jon and approved.
Procedure
for Bids / 1998 Police Jeep Cherokee: The
1998 Jeep Cherokee is currently being advertised for sale though a bid
process. Interested parties are asked
to provide sealed bids, which will be opened at the Selectboard meeting on
October 4. In order for the process to
occur smoothly, Chris has asked that the Board approve a protocol for the bid
process. Randy moved that the Board
vote to approve the following bid process for the 1998 Police Jeep Cherokee:
§
Sealed bids will be
submitted and presented to the Selectboard on October 4, 2004.
§
Bids will be opened
at 7:00 pm on October 4, 2004 during the Selectboard meeting
§
The purchase will be
awarded to the highest bidder
§
Payment in the total
bid amount must be received by the Town of Hinesburg within 72 hours of the bid
opening, or before 7:00 pm on Thursday, October 7, 2004.
§
Payment must be
received before vehicle delivery.
§
If payment is not
received within 72 hours of bid opening (by 7:00 pm on Thursday, October 7,
2004), the purchase will be awarded to the second highest bidder.
Second by Jon and
approved.
Listers Request for Changes to the Lodged Grand List: The
Board has received a request from the Board of Listers to approve a change to
the lodged Grand List. This request is
the result of two changes: Removal of the Bissonette camp on Old Pump
September 20, 2004 page 3 of 4
Road; and late filing
by 18 property owners of State Tax Form HS-131. The change results in a decrease in the Grand List of
$33,200. Randy moved that the Board
vote to approve the change in the lodged Grand List as requested in the letter
from the Hinesburg Listers, dated September 16, 2004. This change will result in a reduction of the Grand List from
$261,983,185 to $261,949,985. Second by Jon and approved.
Correspondence Regarding Tourville Order for Canine
“Hannibal”: The Board has received a letter from Norm and Nellie
Tourville, as well as letters from six of their acquaintances, requesting that
canine “Hannibal” be allowed to return back to the Tourville residence.
Andrea moved the
Board vote to revisit this issue by warning a Public Hearing, second by Jon.
Lynn fees the Board
has dealt with the issue and it in not in anyone’s interest to drag this out.
Rob stated the Board
held a warned hearing. He has read the
letters later received. Rob feels the
Board gave a fair hearing and does not want to set a precedent for having a
second hearing and possible reversal.
He suggested getting a legal opinion on going back to revisit the issue.
Jon is not in favor
of a second public hearing. He read the
letters but would not change his position on the issue.
Randy stated the
Tourville’s have worked very hard to show they are responsible dog owners. He agrees with Rob on getting a legal
opinion.
Andrea feels the
evidence presented at the public hearing did not include all information regarding
the dog. She believes when there is new
evidence and things change there should be an opportunity for further
discussion.
Rob would support a
second hearing if advisable after receiving a legal opinion but is not ready to
have a second hearing at this time.
Motion voted with
Andrea and Randy in favor, Rob, Jon and Lynn opposed. Motion failed.
Discussion of Road Line Painting - Randy does not
believe the paint will last 4 to 5 years as estimated by AOT. The current cost is listed as an annual
expense of $1,140.48
It was the consensus
of the Board to pick a road to be painted.
See what feedback the Board gets and what the cost turns out to be. Jeanne will include funds to paint the fog
line in the budget.
Rob brought up to the
Board he saw a paving technique in NH of packed dirt, graded gravel, and tar
drizzled by an asphalt truck topped with sand and rolled. Lynn stated this is what is known as double
tack – it does seem to hold up well under heavy traffic but should work on the
hills and is one possible plan for Texas Hill Rd.
September 20, 2004 page
4 0f 4
Discussion of Revisions to Personnel Policy – Personnel
Discussion: Jeanne reported VLCT will determine which are exempt and non
exempt employees. The recreation director position is an exempt position. Another possibility would be to limit comp
time and must be used in the year acquired.
This is now in phase
II – the Board wants the new job descriptions for review before budget time.
Discussed if phase
lll is necessary.
Additions to the Agenda
VLCT Municipal Policy / Universal Health Care: A
letter was just received today from VLCT Executive Director Steve Jeffrey regarding
a proposed amendment to the 2005 VLCT Municipal Policy, dealing with universal
health care. This policy will be voted
upon on September 30th at the VLCT Annual Business Meeting. Rob will be Hinesburg’s voting delegate for
this meeting.
Rob advised it had
been brought to his attention that an apt house in Town with unfinished siding
is a problem that will result in higher heating costs to the renters. He wanted
to let the Board know they may receive a letter addressing the issue.
The Board agreed such
a situation is not under their control.
Jon brought up the
need to review the draft of the Hazard Mitigation Plans – regional and local.
Andrea reported the
shoulder work on the Charlotte Rd is not yet done on the new section. The Board asked Jeanne to get in touch with
Mike Anthony on this.
Other Notes of Interest
Jon meeting with the union tomorrow afternoon
DRB work session tomorrow evening (September 21st)
at 7:30 PM – discussion of
procedures and staffing.
October 4th Meeting:
-Chris Cole
from CCTA will be here to report on the Regional Public Transportation
Initiative
-Bid opening for 1998
Jeep
October 18th Meeting: the Board agreed to
change the meeting to Oct 25th.
Budget Kick-Off Meeting for November 1st and meet
with Town employees.
Andrea moved the
Board vote to adjourn at 9:10 p.m., second by Jon and approved.
Respectfully
submitted,
Valerie Spadaccini,
secretary