Selectboard Meeting

October 4, 2004

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Attending the meeting: Lynn Gardner, Jon Trefry, Randy Volk, Andrea Morgante, Rob Bast, Jeanne Wilson, Chris Morrell, Micgue Glitman, Penrose Jackson, Stewart Pierson.

 

Meeting called to order at 7:00 p.m.

Bid Opening for Sale of 1998 Police Jeep Cherokee:  Jon moved that the Board vote to accept the highest bid of $ 2502.00 received from Tara Brown for the 1998 Police Jeep Cherokee.  Payment in the total bid amount must be received by the Town of Hinesburg within 72 hours of the bid opening, or before 7:00 pm on Thursday, October 7, 2004.  Payment must be received before vehicle delivery.  If payment is not received within 72 hours of bid opening (by 7:00 pm on Thursday, October 7, 2004), the purchase will be awarded to the second highest bidder.  Second by Andrea and approved.

 

Chris also reported that Renata Parks, homeowner on Pond Rd by CVU, has complained of cars parked in front of her home.  Andrea moved the Board vote to designate the area in front of Renata Parks’s house on Pond Rd as a no parking zone.  Second by Rob and approved.  Jeanne will contact Mike to put up no parking signs.

 

Chris has spoken with Val Gardner about a crosswalk and signs for students crossing from the church parking lot on Pond Rd to CVU.  A letter from CVU requesting the crosswalk and signs and offer to pay for them will be coming to the Board.

 

Police Department / Donation of Unclaimed Bicycles to Non-Profit Organization:  Randy moved that the Board vote to approve the donation on any unclaimed bicycles held by the Hinesburg Community Police to the Green Mountain Returned Peace Corps Volunteers. Second by Andrea and approved.  The organization provides bicycles to impoverished residents of developing countries.

 

Micgue Glitman of CCTA / Regional Public Transportation Initiative Presentation-  Micgue reports that the group has been meeting since February and looking at methods of funding the new district to decrease reliance on local property taxes. She had handouts for Board members to review including information on Hinesburg’s public transportation picture.

Andrea reported the MPO members have differing opinions.  Her position is for a regional approach.

 Randy feels members of the Board should be appointed not elected.

Randy and Rob both support the regional concept and inquired how it can be configured.

 Lynn believes it is a cost issue and would be hard to sell to residents. In regards

  to governance all communities would need to have an equal say. 

Jon feels if service were available it would be used.  Andrea would like to see the schools integrated into the service.

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Other Business

Approve Warrants:  Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Randy and approved.

 

Approve Minutes of September 20, 2004:  Randy moved that the Board vote to approve the minutes of September 20, 2004 as corrected, second by Andrea and approved.

 

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 8/31/04:  Jon moved that the Board vote to acknowledge receipt of the trial balance for the water & wastewater and general fund accounts for the period ending 8/31/04.  Second by Andrea and approved.

 

Resignation from Conservation Commission:  Andrea moved that the Board vote to accept the resignation of David Wagner from the Conservation Commission, second by Jon and approved.

 

Appointment to the Conservation Commission:  Andrea moved that the Board vote to reappoint Melissa Levy to the Conservation Commission for a four-year term, which will expire on September 30, 2008.  Second by Jon and approved.

(Following this reappointment, there will be two vacant positions on the Conservation Commission).

 

 

 Reserve Funds from FY 03 – 04:  Andrea move that the Board vote to approve the following reserve funds from FY 03 – 04:

 

                        Sidewalks                                         $11,136.47

                        Recreation Path                            $54,919.62

                        Land Preservation                          $17,431.00

                        Police Vehicle                                  $20,000.00

                        Records Restoration                $23,269.44

                        Print, Bind & Microfilm                    $  3,178.25

                        Recreation – Capital Expense            $  9,829.00

                        Reappraisal                                       $80,537.82

                        Silver Street Engineering             $  8,241.35

                        Highway Garage                                  $12,193.02

                        Highway Reconstruction                    $98,800.00**

                        Fire Dept – Landscaping                        $  4,700.00

 

                        Total Reserve Funds:                     $344,235.97

                        (** - discussion items)

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            The following items are deferred revenue:

 

                        Silver Street Bridge Engineering            $20,768.93

                        Police Block Grant 03 – 05                    $  8,155.13

                        Police Block Grant 04 – 06                    $  8,908.69

                       

Second by Rob.

Discussed records restoration – agreed to keep at listed amount.  Discussed highway reconstruction – projects not done and money not assigned to a specific project should not be carried over.  Take the surplus and use towards a project to cover the cost to sub contract building of shoulders on the roads.

 

Randy moved to amend the motion by removing highway reconstruction in the amount of $98,800.00 giving a total reserve fund amount of $245,435.97.  Second by Jon and approved.

 

Original motion to approve funds as amended voted and approved.                  

 

Request to Serve Alcohol at Fire Station for Private Reception:  Jon moved that the Board vote to approve the request by Randy Thompson for permission to serve alcohol at a private retirement reception at the Hinesburg Fire Hall on October 16, 2004 from 12 – 5 pm, with the following conditions:

 

§        A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and

 

§        A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

 

Second by Andrea and approved.

 

Discussion of Hazard Mitigation Plan:  The Board has received copies of the draft Chittenden County Multi-Jurisdictional All Hazards Mitigation Plan, prepared by the Chittenden County Regional Planning Commission.  Comments / corrections should be sent to CCRPC.  Dan Senecal-Albrecht, Special Projects Planner, would like to attend an upcoming meeting to discuss the plan and then a formal vote to adopt should occur.

The Board discussed how Hinesburg’s Town Plan becomes a part of the Mitigation Plan.  Also discussed requirements of improvements to the roads and addressing shelters.  If not adopted it will impact the Town’s eligibility for FEMA funds.

 

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Discussion of Route 116 Scoping Study:  New traffic counts have been done by Dufresne Henry, in order to update the original data compiled by Dubois & King.  This new data may change the Towns preferred alternatives for the project.

The Board discussed restating the Towns preferred alternatives using the new data.  Request a traffic light at the Charlotte Rd / Rt 116 intersection; building a round about at the intersections of Commerce St / Rt 116 and Silver St / Rt 116.  All agreed the traffic light will be the first priority.

 

Road Cut Permit Application / Richard Francis on Hayden Hill Road West:  This subdivision is scheduled for final plat approval at tomorrow’s DRB meeting.  Randy moved that the Board vote to approve the Road Cut Permit Application of Richard Francis for a road cut on Hayden Hill Road West (a subdivision of Grand List Lot #09-01-16.10) as outlined in the permit dated 06/16/04, subject to the terms and conditions placed on the permit by the Highway Foremen and all state and local permits governing the development of this parcel. Second by Jon and approved.

 

Discussion of Resignation of DRB Recording Secretary:  The Board has received a resignation letter from Holly Russell, who will be resigning as the recording secretary for the DRB.  Holly is willing to stay on as recording secretary, pending a replacement and the reorganization of the DRB staff. Jeanne will work on advertising for the position.

 

Engagement Letter for Accounting Assistant Services / Joan Holloway, CPA:  The Board has received an engagement letter from Joan Holloway, CPA, who was hired by the Clerk/Treasurer to provide accounting assistant services (Joan has replaced Joe Cioffi).  The engagement letter outlines the services Joan has been providing to the Clerk/Treasurer office since late 2003.  Clerk/Treasurer Missy Ross has reviewed the engagement letter and concurs with the tasks outlined.  Andrea moved that the Board vote to authorize the Chairman to sign the engagement letter from Joan Holloway for professional accounting assistant services for the Town Clerk / Treasurer office through June 30, 2005. Second by Rob and approved.

 

Hinesburg Representative to the Northwest Vermont Project:  The CCRPC will begin meetings on the Northwest Vermont Project later this month.  No responses were received from the Hinesburg Record article asking for a Hinesburg representative.  Jeanne has contacted the Planning Commission again to see if any of the Commission members are interested in serving as a representative.  If they are daytime meetings, Alex may be willing to act as representative.  The Board asked Jeanne to run the ad again.

 

Additions to the Agenda  

Listers Request for Changes to the Lodged Grand List:  The Board has received a request from the Board of Listers to approve a change to the lodged Grand List.  This request is the result of late filing to the State of Tax Form HS-131. Randy moved that the Board vote to approve the change in the lodged Grand List as requested in the letter from the Hinesburg Listers, dated October 4, 2004. Second by Jon and approved.

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Discussion of License Agreement with Nextel for Communications Facility:  Nextel has sent a draft copy of an agreement for the Town’s review.  The agreement has been forwarded to the Town Attorney.

 

Update on Recreation Path Project –Jon reports that homeowner visits will take place in the next few days to review a draft plan and conceptual landscaping.  Two homeowners are still not in favor. Several members of the Board are still working with those homeowners.

 

Amendment to Road Cut Permit / Russell Family Trust on Silver Street:  The Board approved a Road Cut Permit Application for the Russell Family Trust on Silver Street at the 8/30/04 meeting.  Due to a wetlands issue, the culvert for the approved driveway will need to be extended 20’.  This amendment to the approved permit has been approved by the Highway Foreman.  Randy moved that the Board vote to amend the approved Road Cut Permit on Silver Street for the Russell Family Trust (Grand List Lot #08-01-33.00), by increasing the length of the existing culvert by 20’, as authorized by the Highway Foreman. Second by Andrea and approved.

 

Other Notes of Interest

 

Next Meeting – Monday, October 25th (due to ICMA Conference)

 

November 1st Meeting – Budget Kick-Off Meeting and Employee Meeting

 

Randy reminded Board members that when sending an email on Town issues to be sure to note that it is the individual’s opinion unless the Board has taken a position on the issue.

 

Jon moved the Board go into executive session for personnel issues including; union contract negotiations, update on Dominic Cloud, employee meeting of Nov 1st / and letter to employees, personnel policy / comp time.

Second by Andrea and approved.

 

Jon moved the Board come out of executive session and adjourn.  Second by Andrea and approved.

 

Respectfully submitted,

 

Valerie Spadaccini,

Secretary