Selectboard Meeting

November 15, 2004

                               

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Attending the meeting: Lynn Gardner, Andrea Morgante, Randy Volk, Rob Bast, Jon Trefry, Jeanne Wilson, Rocky Martin, Doug Olafsun, Brad Wainer, Sue Barden, Kathy Kjelleren, Paul Wieczoreck,

Bill Marks, Veronica Pinckney, Bill Neill, Stewart Pierson.

 

Meeting called to order at 7:00 p.m.

 

Budget Planning Session

 

Agencies & Commissions – Doug Olafsun was present to request $550 for the Hinesburg Artist Series which is the South County Chorus and the Hinesburg Band.  Andrea asked the Board to include the request as it is and important addition to cultural and recreational activities.  Rob discussed if it might be appropriate to include in the recreation budget.  Jeanne will let the rec director know and Doug will be in touch with the director regarding the request.

All other agencies will be level funded with the exception of the VNA who has an increase of $127.  More discussion will follow when all requests are received.

                                   

Carpenter Carse Library – benefits are down due to staffing changes.  Andrea suggested looking into insuring the building with the Town’s Municipal Buildings.

 

Cemeteries – level funded.

 

Lake Iroquois Recreation District – request $600

 

Hinesburg Land Trust – level funded at $5,000

 

Conservation Commission – education is increased for printing of brochures; added a line for natural resources planning to work with the planning commission to develop maps and guidelines to go with the maps, and work done to get a view shed map for the DRB’s use.

Andrea suggested utilizing the Town’s website to list work being done and scan in the maps.

The Conservation Commission wants to do clearing on a hill area at Geprags to create a sledding hill.  They are requesting use of Town resources.  The Board would like a definite proposal on what is being requested.

 

Recreation Path Committee – Jon reported he does not want to budget for expected higher                                construction costs till an amount in known.  He will request no funding this year and just carry over amounts funded from past years at this time.

 

Municipal Buildings – phase lll of Town Hall landscaping plan $25,679.  Repairs and maintenance increased to allow for interior painting and outside trim painting.  In the capital budget add money for siding Town Hall and for carpeting.

 

Parks – new line for tree planting and maintenance in the amount of $3500

 

Street Lights – money budgeted is a set rate to pay for electric costs.  Rob suggested replacing with pole lights along the sidewalks and street that are more efficient.  The Board requested cost figures on such a project.

 

 

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Sidewalks – project 1)sidewalk and curbing from the south side of the Cheese Factory on Rt 116 to the Town Hall.  A grant has been applied for to do this project – we will know in Jan if the grant is awarded.  The Board will delay on a decision to see if we get the grant.

Project 2) add curbing on the corner of Rt 116 and Charlotte Rd on the south side.

 

Veronica Pinckney / Community Center- Veronica spoke with the Board regarding her proposal for a Hinesburg Community Center.  She suggested using the “warming hut” at the ice rink.  Would need adult supervision and possible high school mentors.  She will look at possible use of the school

building in addition to the warming hut - connecting to the enrichment programs.  Veronica has spoken with Pastor Bill Neill regarding church youth groups and what types of programs they would like to have.

The Board gave their approval to use the warming hut and is supportive of the program. 
Andrea asked Veronica to come back to the Board as she has more information and to let them know who the steering committee members are.  Rocky will work with Veronica on needed changes to the warming hut.

 

Other Business

 

Approve Warrants:  Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Rob and approved.

 

Approve Minutes of October 25, 2004:  Andrea moved that the Board vote to approve the minutes of October 25, 2004 as corrected, second by Rob and approved.

 

Update on Nextel Communications Facility / Jeanne will get in touch with the town of Georgia to look at the contract they have.  The Town Agent has several red flag items on Nextel’s contract.

 

Discussion of Speed Limit Studies:  Daryl Benoit, a Transportation Planner at the Chittenden County Metropolitan Planning Organization, has completed speed studies for segments of Silver Street, Charlotte Road, Buck Hill Road West, Shelburne Falls Road, Commerce Street and Mechanicsville Road.  The Board reviewed the suggested limits and did not agree on what  action to be taken at this time.

 

Discussion of Proposed Town Plan Revisions:  The Planning Commission has finalized the proposed Town Plan revisions, and has forwarded the proposed Plan to the Selectboard for its review.   Discussion of potential time line for public hearing.

The Board is not ready to warn a public hearing as they are still reviewing the plan with their proposed changes.

Rocky spoke to the issue of the sewer service area in the village growth center.  There is a map in the Town Plan with the existing village growth center.

 

Discussion of Vermont Local Roads Management Academy:  Vermont Local Roads has announced a new series of workshops designed to expand knowledge and improve management and supervisory skills for road foremen/ road commissioners.  The application deadline for this program is November 22. The Board requested Mike Anthony be asked to attend.

 

Use of Municipal Property by Boy Scouts / Holiday Tree Sale:  Cub Scout Pack 691 has requested permission to set up the holiday tree sale on the lawn beside the Town Hall, December 4 -5 and December 11-12 from 9 am to 3 pm.  Andrea moved that the Board vote to approve the request

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by Cub Scout Pack 691 to utilize the lawn area on the south side of the Town Hall for the annual holiday tree sale on December 4, 5, 11 & 12 from 9 am to 3 pm, with the following stipulations:

 

§         Trees shall be set up on the south western area of the lawn (toward bottom of the hill) so as to not interfere with visibility at the Charlotte Road / Route 116 intersection;

§         Signs and notices shall be placed such that they do not interfere with visibility at the Charlotte Road / Route 116 intersection;

§         Tree sales shall take place from the back parking area, and vehicle parking on Route 116 or Charlotte Road in the vicinity of the intersection (adjacent to the lawn area) shall be actively discouraged.

 

 

 

Second by Randy.

Discussed the concern with possible parking along Rt 116 and suggested the scouts look into other areas around Town such as by the Masonic Building or at the Fire Station which would have a better parking situation and better visibility for the sale.

Andrea withdrew her motion and Randy his second.

Andrea moved the Board vote to approve the request of the Cub Scouts to utilize Town or School property for a Holiday Tree Sale on December 4,5,11 and 12 under the direction of the Town Administrator.  Second by Randy and approved.

 

Appointment of CVU School Director:  The Selectboard has received a letter of interest in appointment to the CVU School Board from Gianetta Bertin, and has also received a letter of recommendation for Gianetta Bertin from Michael Bissonette, Chairman of the CVU School Board.  Andrea moved that the Board vote to appoint Gianetta Bertin to the CVU School Board to fill a vacancy with a term which expires on March 1, 2005. Second by Jon and approved.

 

Appointment of Town Auditor:  The Selectboard has received a letter of interest in appointment to the Town Auditor position from Karen Cornish.  Andrea moved that the Board vote to appoint Karen Cornish as a Town Auditor to fill a vacancy with a term which will expire on March 1, 2005. Second by Jon and approved.

 

Listers Request for Changes to the Lodges Grand List:  The Selectboard has received a request from the Listers for changes to the Lodged Grand List.  These changes are a result of late filing to the State of form HS-131, and will not result in a change to the value of the Municipal Grand List, but will impact the amount of taxes collected from the property owners.  Andrea moved that the Board vote to approve the request by the Listers for a change to the Lodged Grand List, as outlined in the letter dated November 12, 2004. Second by Randy and approved.

 

Additions to the Agenda  

 

CCMPO Draft Metropolitan Transportation Plan (MTP):   The CCMPO has distributed the latest draft of the MTP for review by local officials.  The CCMPO is requesting that they be notified within one month (by December 10, 2004) of any substantial issues of concern.  All comments should be returned by January 19, 2005.  The CCMPO Board anticipates warning a public hearing on the MTP for January 19, 2005, and will be seeking a sign-off from all municipal legislative boards by that date.

 

Holiday Employee Party:  Jeanne will survey Town employees.

 

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Personnel Update – Jeanne emailed Dominic Cloud,  Dominic will meet with other Town employees starting on Thursday.

 

Rob moved the Board vote to adjourn at 10:25 p.m., second by Andrea and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary