Selectboard Meeting

December 20, 2004

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Attending the meeting; Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Jeanne Wilson, George and Karla Munson, John Lyman, Barbara Forrest, David Lyman, Tom McGlen, Howard Russell, Earl Dionne, Jean Isham, Holly Russell, Carrie Fenn, Jennifer McCuin, Stewart Pierson, Tom Whitney

Earl Dionne / Discussion of Animal Control Officer Position – Earl is currently serving as the Animal Control Officer in Huntington. He has completed the National Animal Control Assoc training in Georgia and the Vermont Animal Cruelty Investigation program at the Vermont Police Academy. He recommends Hinesburg re-write the domesticated pets ordinance to bring it up to date and conduct a dog census to be sure all dogs in Town are licensed and thereby up to date on rabies shots.

Jon asked how Early would handle a vicious dog situation. Earl stated he would do the required investigation and has the authority to write a citation if necessary. Jon inquired whether reviewing and rewriting the ordinance would be included in the salary budget, and Earl stated that it would.

Randy moved the Board vote to appoint Earl Dionne as Hinesburg Animal Control Officer subject to letter of employment to be drafted by Jeanne, reviewed at the next meeting, and signed by the Board and Earl. Second by Andrea and approved.

Jeanne will check references and set up meeting for Earl with the Police Dept.

Budget Planning Session

Listers – Holly reviewed proposed budget with the Board. Tax dollars needed to support the budget remain about the same. Act 60 money will pay most of M.P. Bailey Assoc cost for the town wide reappraisal. There is $5,000 put in for the listers to cover cos t of reviewing each parcel.

Planning & Zoning and DRB - Tom McGlen wanted to thank the Board for encouraging a review of their procedures and hiring a consultant. Increase in salary for change to a full time planner and addition of recording secretary for DRB. Discussed staffing structure and one individual to oversee Planing and Zoning.

Recreation Commission – Jennifer reviewed with the Board. Agreed to remove the $5,000 for new fields in the capital budget. Randy asked about the revenue figures as they seem to run higher than budget. Jeanne reported that the revenue for the most part equal the expenses. The cost of a director is paid for by tax dollars and the programs are self supporting.

Fixed Costs

Debt Service - decrease

County Tax – no info available at this time

Retirement – need salary amounts

Group Health Insurance – will increase

Unemployment Compensation

Liability Insurance –increase about 18%

Landfill Closure – decrease

Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes of December 6, 2004: Andrea moved that the Board vote to approve the minutes of December 6, 2004. Second by Jon and approved with Randy abstaining.

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Approve Minutes of December 13, 2004: Randy moved that the Board vote to approve the minutes of December 13, 2004. Second by Jon and approved.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 11/30/04: Andrea moved that the Board vote to acknowledge receipt of the trial balance for the water & wastewater and general fund accounts for the period ending 11/30/04. Second by Jon and approved.

Animal Control Housing Agreement for 2005 with the Humane Society: The fee for bringing dogs to the Humane Society of Chittenden County will remain at $30/dog for 2005. Randy moved that the Board vote to approve the Animal Control Housing Agreement with the Humane Society of Chittenden County for the period 1/1/05 through 1/1/06. Second by Andrea and approved.

Discussion of Multi-Jurisdictional Hazard Mitigation Plan: The Chittenden County Mutli-Jurisdictional Hazard Mitigation Plan has received approval by FEMA. CCRPC is now looking to the individual towns for their approval. The Board is concerned with inaccuracies in the Hinesburg information. They will ask Rocky to review and discuss goals.

Request for Use of Town Hall / December 27 & 28 for Acting Workshop: Randy moved that the Board vote to approve a request by Tracy Brown, on behalf of Rebecca Harrell, to use the Main Hall and Ground Level Conference Room of the Hinesburg Town Hall for an acting workshop on December 27 and 28 from 10:00 am to 4:00 pm, subject to the terms and conditions of the agreement dated 12/20/04. Second by Jon and approved.

Use of Alcohol at Municipal Building for Annual Holiday Party: Andrea moved that the Board vote to approve the use of alcohol at the Hinesburg Highway Garage on Tuesday, December 21, 2004 (snow date of December 22, 2004) for the annual employee holiday party. Second by Randy and approved.

Appointment of E-9-1-1 Coordinator: Randy moved that the Board vote to reappoint Jeanne Wilson at E-9-1-1 Coordinator for a 2-year term which will expire on November 30, 2006. Second by Jon and approved.

Discussion of Proposed Town Plan Revisions: The Planning Commission has finalized the proposed Town Plan revisions, and has forwarded the proposed Plan to the Selectboard for its review. The Board will review the Plan and make additional changes prior to warning a public hearing.

Organizational Restructuring: New organizational plan and job descriptions were received from Dominic Cloud today. They are being distributed to Board members and all employees, with a request for comment by January 3, 2005. In recognition of the increased responsibility and work load associated with strengthening the role of the Town Administrator to Chief Administrative Officer, Randy moved that the Board vote to set the salary of the Town Administrator at $1,038.47/week effective January 1, 2005. Second by Andrea and approved.

Additions to the Agenda

Correspondence from Amy Gamble of VTrans / Shelburne Falls Road Safety Improvements: VTrans has identified a section of Shelburne Falls Road (mile point 2.2 – 2.5) as a site eligible for highway safety improvement funds. VTrans proposes curve warning signs and chevrons to delineate

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the curve. VTrans would provide the signs and pay the town’s labor costs for installation, entering into a finance and maintenance agreement. The Board is in favor of the signs.

Outgoing Correspondence

Holiday cards for employees

Letter of appreciation to Michelle Fischer for holiday decoration in Town Hall flower boxes

Letter of appreciation to Jane Starkweather for holiday wreaths for Town Hall

Letters of congratulations to Benjamin Waterman and Jeremiah Christie from Boy Scout Troop 690 for completing requirements for the rank of Eagle Scout.

Randy moved the Board go into executive session for personnel discussion including Jeanne Wilson at 8:50 p.m., second by Jon and approved.

Randy moved the Board come out of executive session and adjourn, second by Jon and approved.

Respectfully submitted,

Valerie Spadaccini, secretary