Selectboard Meeting

January 3, 2005

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Attending the meeting; Lynn Gardner, Andrea Morgante, Jon Trefry, Randy Volk, Rob Bast, Jeanne Wilson, Chris Morrell,  Jane Starkweather, Officer Barrows, Mike Anthony, Alex Weinhagen, Jean Isham, Ted Bloomhardt, Stewart Pierson.

 

Meeting called to order at 7:00 p.m.

 

American Police Hall of Fame Life Saving Award Presentation by Officer Barrows of Shelburne PD to Police Chief Chris Morrell and “Doc”.  Officer Barrows told how with the help of Doc the Shelburne Police were able to find a woman who was lost in a wooded area resulting in saving her life.  Chris accepted the award and thanked the Shelburne Police Dept for their part in the recovery.  Officer Barrows was also recognized for his part in the save with an American Police Hall of Fame Life Saving Award.

 

Town Planner Alex Weinhagen / Discussion of Full Time Planner Position – Alex was present in response to discussions of a full time planner position in Town. 

Andrea responded that in the memo from Dominic Cloud where he notes that he will draft job descriptions for positions such as Director of Planning and Zoning, and Mike Munson’s recommendation for a full time position for overseeing the DRB, she feels the need is not for a full time planner but for support for the process.

Alex, the Selectboard and DRB members all agree more hours of staffing in whatever the role is defined as is needed, be it a team leader or director.

Alex feels he should be the person to be the communicator with the Town Directors.

Jean Isham agrees with the team leader idea and does not believe a “director” of planning is the way to go.  She requested that a copy of the first draft of job descriptions is given to the DRB and Planning Commission for their comments.

Jean also noted that the need for additional hours is driven by development and addressed the question if impact fees are appropriate for Hinesburg.

 

Highway Foreman Michael Anthony / Continued Discussion of FY 05 – 06 Highway Budget-

Mike reported on the work planned to be accomplished with funds as budgeted.

From summer reconstruction - fabric on Turkey Lane estimated at $7,000,  fabric on Hayden Hill East estimated at $6,000, fabric on O’Neil Rd estimated at $16,000.

Culverts; North Rd, Lincoln Hill Rd., and Pond Rd.  Additional culvert work will be done on Lincoln Hill Rd from maintenance.

Evanson Rd. – discussion on removal of trees for proper site distance, the Town is responsible for raising the intersection and installation of culverts – work anticipated to take place this spring.

Shoulder work - $11,000 will be sub contracted.

Capital Budget; remove $75,000 in 05/06 for Silver St Bridge and keep $75,000 in 06/07; remove $25,000 in 05/06 for replacement of 96 Allis Loader.  Garage – Jeanne will check the reserve and see what additional funds for design engineering are needed.

 

Hayden Hill West – Mike reported due to wash outs by the Dunkling Dam he would like to remove two trees in the Town Right of Way by the culvert.  The Board asked that Mike notify the tree warden that the Selectboard approved the removal of the trees.

 

Mike reported that the Fire Dept will be donating to the Town the old tanker and the Highway Dept will use this for chloride spreading.

 

 

 

 

 

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Budget Planning Session

 

            Review of Capital Budget –under police protection removed the line “replace cruiser”.

            Review of Special Articles -

                        Bond vote for FD tanker

                        Police budget as separate article

            Revenue Summary

            Growth in Grand List

           

                                   

Other Business

 

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Jon and approved.

 

Approve Minutes of November 29, 2004:  Randy moved that the Board vote to approve the minutes of November 29, 2004. Second by Jon and approved.

 

Approve Minutes of December 20, 2004:  Randy moved that the Board vote to approve the minutes of December 20, 2004 as corrected,  second by Jon and approved with Rob abstaining.

 

Animal Control Officer Employment Letter:  The Board met with Earl Dionne at the December 20^th meeting, and voted to appoint Mr. Dionne as Hinesburg Animal Control Officer, pending a letter of employment.  The letter of employment has been drafted, signed by Mr. Dionne and is ready for the Board’s review and signature.  Mr. Dionne has met with Police Chief Chris Morrell and references have been checked. The Board reviewed and signed the letter of employment.

 

Correspondence from Melissa Levy / Green Community Technologies:  The Board has received a memo from Melissa Levy, summarizing a meeting she had with Rocky Martin and Alex Weinhagen.  During the meeting, six issues were identified as potential projects for the Green Community Technologies Program.  The six issues, in order of importance are:

 

                                    a.  Upgrade for the existing wastewater system

                                    b.  West Side Road / Saputo Wastewater Facility

                                    c.  Satellite Wastewater Systems

                                    d.  Town Hall Roof / photovoltaic roof tiles

                                    e.  Stormwater prevention on town roads

                                    f.   Energy efficient street lights

The Board agreed they are not interested in proceeding with Yellow Wood on these projects.

 

Discussion of Job Descriptions & Organizational Restructuring:  A new organizational plan and job descriptions were received from Dominic Cloud on December 20^th.  Comments have been received from employees.  Dominic is now drafting job descriptions for the Planning & Zoning Office.  These descriptions should be done by the beginning of next week, and Dominic has scheduled a meeting with the 3^rd floor staff to review the descriptions on January 13. 

The Board will meet with Dominic Cloud on Jan 24 for discussion on this.

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Additions to the Agenda 

 

Discussion of Proposed Town Plan Revisions:  The Board has been provided with a copy of the proposed Town Plan, which includes all Selectboard comments for further discussion.

 

Review of Selectboard Article for Annual Report

 

Letter to St. George / Fire and First Response Coverage for FY 05 – 06:  The Board signed the letter for total request of $16,320.

 

VTrans ROW Permit Application / Munson Development Expansion of Water & Wastewater System:  A ROW permit application has been prepared for the Munson Development to install water and wastewater lines in the State ROW along Route 116.  Since these lines will be taken over by the Town, the Town is the co-applicant on the permit.  Rob moved that the Board authorize the chairman to sign the VTrans ROW Permit Application as co-applicant with George and Karla Munson for the installation of water and wastewater lines in the State ROW on Route 116 as outlined in the permit dated 1/3/05. Second by Jon and approved.

 

 

Jeanne reported she has been informed by Vt Trans that they met regarding safety improvements and the State may be painting fog lines on the Charlotte Rd for a distance from the Town line in toward town.  With the Town painting the road from the Rt 116 intersection it is likely that the entire road will get fog lines painted.

 

Randy moved the Board vote to adjourn at 9:55 p.m., second by Jon and approved.

 

 

Respectfully submitted,

 

Valerie Spadaccini, secretary