Selectboard Meeting

April 18, 2005

Page 1 of 4

Attending the meeting; Rob Bast, Andrea Morgante, Howard Russell, Jeanne Wilson, Todd Bailey, Mike Anthony, Bill Marks, Craig Chevrier, Dennis Place, Kay Ballard, Rocky Martin.

Meeting called to order at 7:00 p.m.

Todd Bailey / Interview for Appointment to Planning Commission – Todd said he has a general interest in planning. He is currently involved in land use planning in regards to environmental issues.

He has lived in Town for one year and wants to take part in the direction the Town develops. He currently works at Woodside Juvenile Detention Center in the rehab program and is starting his own business for outdoor recreational programs. He served on the Conservation Board in Burlington for a year. Todd discussed the planning process with the Board and the importance of involvement by people in the community.

Andrea asked in regards to teamwork what other boards he may serve on.

Todd is the union rep for Howard Center for Human Services and attends regular meetings at Woodside for problem solving.

Bill Marks / Interview for Appointment to DRB – The Board asked Bill why he changed from his previous interest in serving on the Planning Commission. Bill stated he feels there are two well qualified applicants for the P.C. and he believes there to be more of a need for the DRB position. Bill has a background in planning and town government, practices law and has some experience with zoning law. He is a property owner in Hinesburg. He has dealt with zoning authorities in Burlington in the past and has attended some Hinesburg DRB meetings. He believes the DRB should be more aggressive in notifying not just immediate neighbor landowners but a larger base of people affected by a proposed project.

Andrea asked how Bill sees the relationship of the DRB and the C.C..

Bill stated he feels the more input the DRB gets from the C.C. on issues is helpful and there should be more involvement between the Boards and Commissioners.

Asked how he would feel if it is necessary to enforce a regulation he may personally disagree with Bill said he would not want to see the Town be involved in litigation but realizes he must go by the rules. If the rule is vague it may be open to interpretation but it must be a valid interpretation.

Craig Chevrier / Interview for Appointment to Planning Commission – Craig said his interest has a few aspects; desire to be engaged in political and volunteer experiences and wants to apply that interest to Hinesburg. He has lived in Hinesburg for three years and attended all the Public Hearings on the Town Plan and many P.C. meetings. He found them interesting and believes it an important function for responsible growth and foresight and planning.

His experience serving on boards includes; Chair of the Vt Green Party, and is currently on the Hinesburg Land Trust Board. As a member of those boards he has experienced the need to support and enforce decisions and policies her personally may not have agreed with.

He is an internet marketing rep for UVM alumni and teaches at CCC

Dennis Place / Interview for Appointment to Planning Commission or DRB – Dennis advised he would prefer to be on the P.C.. He has lived in Hinesburg for 36 years and wants to be more involved in Town. He feels he can bring good ideas to the P.C. and likes working with people. He currently is a supervisor at Blodgett Ovens and can work well as a team member; he can help people make decisions and has strong organizational skills.

He works with guidelines at work he may not personally agree with and can do the same for Hinesburg. He feels he can explain why it may be necessary to give a decision that an applicant may not be happy with. He has sat in on the process as an applicant.

Andrea asked what he feels is the biggest asset for Hinesburg, Dennis replied the people.

APRIL 18, 2005 page 2 of 4

Kay Ballard / Interview for Appointment to Planning Commission or DRB – Kay advised she would prefer appointment to the P.C. She now has time in her schedule to be involved in the Town and likes to debate issues and get ideas flowing. Perspectives or skills she brings to the position is that she is a people person and can discuss issues in a calm rational manner. She has done this in her position in customer service and public relations.

She feels people in Town need to get trust back toward town government. She wants to learn more about Hinesburg and give something back to the Town.

Using her public relations background she feels she could explain reasoning for decisions made even if not agreeing with it personally.

Michael Anthony, Highway Foreman / Purchase of New Dump Truck – Mike informed the Board he was able to piggy back the State contract for an International dump which will replace the 91 dump.

Howard moved the Board authorize Mike Anthony to sign purchase agreement with Clark for an International truck for $86,839.13 without plow, and Teneco for $51,559 for body and equipment. Total purchase price to be $138,398.13. Second by Andrea and approved.

CTO Accrual for Highway Foreman – Rob stated Mike does have benefits due to him. The Board needs to review information supplied to them by Jeanne before making a decision on how the benefits will be administered.

Mike stated the CTO accrual has been part of the personnel policy all along.

Rocky Martin, Director of Buildings & Facilities - Adoption of Multi-Jurisdictional All-Hazard Mitigation Plan: Andrea moved that the Board vote to sign the resolution for the adoption of the Multi-Jurisdictional All-Hazard Mitigation Plan and Annex D-7, the Town of Hinesburg All-Hazard Mitigation Plan with minor corrections. Second by Howard and approved.

Award Lawn Maintenance Contract: RFP distributed for lawn mowing and maintenance services for all municipal parks and building parcels. The RFP stated the requirement that the selected contractor would need to supply a certificate of liability insurance. Bids were received from Wahl Landscaping (season total of $9,060.80) and Tom Giroux (season total of $13,346.48). Andrea moved that the Board vote to award the contract for lawn mowing and maintenance for 2005 to Wahl Landscaping as outlined in the bid proposal submitted. Second by Howard and approved.

DPS Wind Demonstration Grant Application: Howard moved that the Board vote to authorize the Chairman to sign a grant application to the Department of Public Service for Wind Demonstration Funding, a grant to cover a portion of the cost of installing small scale net-metered wind systems on farms, school or municipal properties. The application will include two proposed sites, the landfill and the water storage tank parcel. Second by Andrea.

Rocky stated the DPS preferred site is the water tower and the Town will need to contact adjoining landowners.

The approval is only for submitting the grant application and the Board will have opportunity for subsequent discussion. The current expense is between $9,000 and $10,000 for the Town’s share. A letter of notification to neighbors of the tower property stating the Town submitted a grant application and will be seeking input from them will be drafted.

Motion voted and approved.

APRIL 18, 2005 page 3 of 4

Peter Erb, Zoning Administrator / Personnel Discussion – Rob explained the Board wants to appropriately deal with issues when brought to them. They do not believe there is any merit to what was alleged in the petition.

Peter explained he used tax maps to gather information and found it did not support the issue the C.C. was addressing. He was merely giving information as requested.

Howard wanted Peter to know the level of support from the Board and that he should feel comfortable if asked to gather information and present it again. He should do so knowing he has the support of the Selectboard.

Rob explained a package will be put in Peter’s personnel file which will include the petition, letters of support, a statement from the Selectboard that they reviewed the petition and do not find it has merit, minutes of the P.C. meeting in question and minutes of the two Selectboard meetings dealing with the petition.

The Board reviewed and amended a draft letter, and approved the letter to be placed in Peter’s file.

Other Business

Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Review Minutes of Annual Town Meeting of February 28, 2005 – Jeanne reviewed corrections she noted with the Board and a revised draft will be sent to Board members for further review.

Correspondence from Masonic Learning Center / “Help a Child Overcome Dyslexia Month: The Board has received a letter from the 32º Masonic Learning Center for Children, requesting that the Board sign a proclamation naming October as “Help a Child Overcome Dyslexia Month”. Jeanne will send a copy of the proclamation for the Board to review.

Request to Serve Alcohol at the Fire Station / Randy Thompson on April 23, 2005 for a Private Party: Andrea moved that the Board vote to approve a request by Randy Thompson for permission to serve alcohol at the fire station for a birthday party on Saturday, April 23, 2005 from 3 pm – 6 pm, subject to the following conditions:

• A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and

• A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Howard and approved.

Discussion of Performance Based Salary Structure vs. Bonus System –

Andrea noted that performance goals need to be adjusted as appropriate for a municipality. No decision will be made till a full Board is present to discuss.

Additions to the Agenda

Wastewater Allocation Request / Iroquois Manufacturing: This project has received site plan approval and is within the Wastewater Service Area as outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04. The required 50% of the application fee has been submitted.

APRIL 18, 2005 page 4 of 4

The remaining 50% will be due upon securing all state and local permits for this project, but prior to construction. There is sufficient wastewater capacity in the enterprise/commercial sector to allow for this allocation (3,656 gpd available). Andrea moved that the Board vote to approve the Wastewater Capacity Allocation request of Iroquois Manufacturing in the amount of 300 gpd for expansion of the facility to the north side of Richmond Road (Grand List Lot #17-20-57.20) with 20 employees, subject to the terms and conditions outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04. Second by Howard and approved.

Rocky will let them known this an allocation permit only and specifics on what will be required for the line will be dealt with later.

Discussion of Revisions to Town Plan: The next public hearing on the amended Town Plan is scheduled for Monday, May 16. Jeanne reported Alex will be at the next Public Hearing to answer questions.

Andrea stated the need to inform that some State regulation changes influenced the P.C. direction in making decisions. For example the new septic regulations.

The Board discussed Gil Coates comments regarding a Town Green – will check with the P.C. on what their ideas and purpose was in referring to a Town Green.

The Board received a letter from Carrie Fenn requesting removal of George Bedard from the P.C. The letter complained about George’s behavior as a Planning Commissioner and questioned his ability to serve as a member of a commission.

Board members will send comments to Jeanne for formulating a response.

The Board will hold an additional meeting on May 23^rd to meet with Brett Grabowski.

Andrea moved the Board vote to adjourn at 11:10 p.m., second by Howard and approved.

Respectfully submitted,

Valerie Spadaccini, secretary