Selectboard Meeting

May 2, 2005

Page 1 of 4

Attending the meeting; Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Lisa Godfrey, Nathan Makay, Rocky Martin, Tony Barbagallo, Thomas Nostrand, Stewart Pierson.

Meeting called to order at 7:00 p.m. by Andrea, vice chair.

Lisa Godfrey / Interview for Appointment to DRB – Lisa has served as alternate to the DRB since April 05. She has a background in environmental planning and aquatic eco system restoration. She did her graduate work in sustainable architecture and would like to see more of that in Hinesburg.

In her experience at meetings so far she feels the DRB comes up with interesting ideas on how projects could be improved. She has no problem enforcing regulations she may not personally agree with as she believes someone in town thought it to be important and so she could support it.

She has lived in Hinesburg for 2 ½ years. She likes the Town planning process of creating a plan and creating regulations from the plan. She deals with decision making in her profession working with watershed groups and the White River partnership group.

Nathan Makay / Interview for Appointment to DRB or Planning Commission – Nathan has lived in Hinesburg for 2 years. He grew up in a small town and is aware of small town issues and politics. He has a dental practice in Essex. He plans to be raising his family in Hinesburg and wants to get more involved in the community. He has not attended a DRB meeting and is not familiar with Hinesburg’s zoning regs. He serves on a Peer Review Board for the Vt Dental Society and is Vice President of the Champlain Valley Dental Society. He would have no problem with making a decision even if it is not the popular decision and could support regulations he may not personally agree with.

Director of Buildings & Facilities Rocky Martin

Discussion of Phase 2 Improvements to Town Hall Parcel – Rocky reviewed a design plan he suggested for the stairs to avoid problems with falling snow. He is suggesting paving the portion of the parking area for handicapped parking and a few spots close to the building. Work to be done will include curbing and the stone wall.

Andrea suggested prep work for the stone wall is done and the building of the wall be a community project with stones donated by residents of Town. Andrea will head up the project and give Rocky a price estimate.

The Board asked Rocky to get prices for paving the suggested area, stairs, prep work and excavation.

The Board discussed constructing a cover to avoid snowfall problems.

Randy asked if permits from Labor and Industry have been obtained regarding alterations to public buildings.

Rocky will contact L & I.

Discussion of Irrevocable Offer of Dedication / Creekside Project – Rocky will write up all the conditions of the Town taking over sewer lines. The Board discussed Grabowski building the recreation (soccer) field in exchange for the Town taking over the roads.

The Board requested cost associated with hiring an engineer to inspect if the roads are being built to the required standards. Randy stated the cost should be covered by the builder.

MAY 2, 2005 page 2 of 4

Discussion of Escrow Agreement / Creekside Project – The Board agreed to the original $ amount requested and a 2 year warranty time period. Jeanne reported she is still waiting for the itemized breakdown on costs.

Placement of required trees and amount of topsoil required was discussed. Rocky said one option to help the trees survive was to move them to the inside of the sidewalk.

Tony Barbagallo, CSWD Facilities Manager, and Thomas Nostrand / Review of Proposed CSWD FY 2006 Budget: Tony stated the Town has till May 27 to move on the budget, if no vote is taken it is assumed to be approved. If the Town votes against the budget a letter of explanation needs to accompany the vote.

Tony reviewed the budget with the Board. Expenses are up 10% and revenue is also up by 11%.

Asked if they will be keeping the facility in Hinesburg, Tony said they would like to move to a more central location but have no funds to do so at the time. He reviewed the conceptual design for relocation at the pit and felt it would not work. He went to Richmond with the engineer to view that site plan and is waiting for a revised plan.

Randy moved that the Board vote to accept the CSWD FY 2006 budget, second by Jon and approved.

Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

Approve Minutes of April 4, 2005: Randy moved that the Board vote to approve the minutes of April 4, 2005, second by Jon and approved.

Approve Minutes of April 18, 2005: Jon moved that the Board vote to approve the minutes of April 18, 2005 as corrected, second by Howard and approved with Randy and Jon abstaining.

Review Minutes of Annual Town Meeting of February 28, 2005: Howard moved that the Board vote to accept the minutes of the 2005 Annual Town Meeting as corrected, second by Jon and approved.

Correspondence from Masonic Learning Center / “Help a Child Overcome Dyslexia Month: The Board has received a letter from the 32º Masonic Learning Center for Children, requesting that the Board sign a proclamation naming October as “Help a Child Overcome Dyslexia Month”.

Jeanne will write the proclamation and the Board will take this up closer to October.

Discussion of Green Up Day / Saturday, May 7, 2005 – All set for trucks to pick up bags on the roadside on Sat and the Town will pick up any remaining bags on Monday.

Discussion of Municipal Mission Statement: In response to the discussion at the April 16 meeting regarding performance goals for municipal employees, or the development of a municipal mission statement, samples of mission statements from other municipalities have been gathered and distributed to the board for further discussion.

Jeanne stated that at the next leadership meeting they will be discussing goals for individual employees.

MAY 2, 2005 page 3 of 4

Donation to Sidewalk & Multi-Use Path Project: NRG Systems held an “Ice Out” raffle for their employees. The stipulation of the raffle was that winning proceeds would need to be donated to a charity or cause. The winner of the “Ice Out” was David Blittersdorf, and he asked that his prize be donated to the Hinesburg Recreation Path project. A letter of thanks was reviewed, signed by Jon Trefry and sent to NRG.

Sidewalk & Multi-Use Path Project / Amendment to Cooperative Agreement: Randy moved that the Board vote to sign a letter requesting Amendment #2 to the Cooperative Agreement for the Sidewalk & Multi-Use Path Project (STP BIKE (22)S), which request an increase in preliminary engineering funding from $100,000 to $205, 870 ($166,920 / federal, $18,363 / state and $20,587 local). Second by Howard and approved.

The reason for the increase in preliminary engineering costs is due to a need to address wetland impacts and property owner concerns. With this amendment, the total project cost estimate increases from $890,714 to $1,006,870 ($816,371 / federal, $93,812 / state and $96,687 / local).

Correspondence / RE: Bissonette Land Transfer from Hinesburg Tax Stabilization Contract: A correspondence has been prepared which states that the transfer of land from Wayne & Barbara Bissonette to Terald Wilson / Nancy Anisfield meets the required criteria in order to waive any penalty that might be associated with transferring land from a tax stabilization contract. Letter was reviewed and signed by the Board.

Approval of Overweight Vehicle Permits: Randy moved that the Board vote to approve the overweight vehicle permits issued, as detailed on the Overweight Vehicle Permit List dated 5/2/05. Second by Howard and approved.

Discussion of GBIC CEDS Project: Andrea has drafted a letter which voices a concern that agricultural and forestry industries are not addressed in the Comprehensive Economic Development Strategy (CEDS) project. The Board reviewed and signed the letter and asked a copy of the letter be sent to Penrose Jackson.

Additions to the Agenda

Capital Equipment Note and Capital Equipment Borrowing Resolution: Randy moved that the Board vote to approve and sign the Capital Equipment Note and Capital Equipment Borrowing Resolution from the Chittenden Bank in order to borrow $138, 398 to purchase and outfit a 2005 International Dump Truck, as approved by the voters at the Annual Meeting in March 2005. Second by Jon and approved.

Resignation from the DRB: Jon moved that the Board vote to accept the resignation of Howard Russell from the DRB effective immediately. Second by Randy and approved with Howard abstaining.

Appointment to the DRB: Jon moved that the Board vote to appoint Lisa Godfrey to the DRB to fill a vacancy with a term which will expire on January 1, 2008, second by Howard. Motion approved with Randy opposed.

Appointment of DRB Alternate: Jon moved that the Board vote to appoint Nathan Makay as an alternate to the DRB to fill a vacancy with a term which will expire on January 1, 2007. Second by Howard and approved.

MAY 2, 2005 page 4 of 4

Personnel / Highway Department Employee Assessments vs. Union Contract - the Board agreed evaluations are required for all employees.

The Board discussed further the question of CTO for Mike Anthony – they will wait for a full Board in attendance to make a decision.

Letter to Zoning Administrator: The Board signed the letter to Peter Erb revised as discussed at last meeting.

Randy moved the Board vote to adjourn at 10:10 p.m., second by Andrea and approved.

Respectfully submitted,

Valerie Spadaccini, secretary