Selectboard Meeting

May 16, 2005

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Howard Russell, Jeanne Wilson, Rocky Martin, George and Karla Munson, Jean Isham, Alex Weinhagen, Stewart Pierson, Jack St.Louis, Bob Peacock, Bob Murphy.

Attached list of people attending the Public Hearing.

Rob called the Selectboard meeting to order at 7:05 p.m. and opened the Public Hearing on Proposed Amendments to the Hinesburg Town Plan.

Rob stated the Board received a number of written comments from residents some supporting the Plan and some suggesting serious changes.

Tonight draft #6 is being reviewed which includes some earlier changes suggested.

Alex reviewed the time line of creation of the Plan to this point.

Alex touched on changes as the Smart Growth Concept which focuses energy on the growth center; and addressing housing issues.

Ruth Ayer stated she is confused by the point that the suggestion is to have all the growth in the village and yet there is limited sewage capacity.

Rob stated the Plan is for the future and the hope is that the Town will be able to upgrade the sewage in the future.

Ruth asked how the upgrade would be paid for; will residents in outlying districts be asked to pay?

Rob stated the previous water system upgrade was done with the user base and the hope would be the same for a sewer upgrade but is unknown at this time. Rob also mentioned the benefit to the Town as a whole from such an upgrade as was the case with the water system.

George Palmer stated in regards to the water system upgrade he now has a hydrant within 100’ of his home and receives no benefit on his insurance.

George was advised to take this up with his insurance agent.

Rob Farley spoke of the ground water resources and the fact that the list of areas of water protection needs updating. He also noted that Saputo Cheese needs to be listed as a source protection. On the list of options for water supply not all options listed may be viable.

Stan Bissonette questioned the average flow out of the sewer plant last year and the gallons allotted at this time in relation to the State limit flow of 250,000 gallons. How then would there be any additional capacity without an upgrade.

Andrea explained allocation vs actual flows.

Jon stated two things required by the State – identify the service area and a build out analysis – have been done. He also explained how the remaining capacity is redistributed each year.

Dennis Casey feels more concrete information needs to be made available to people before the Plan is changed with density and zoning districts as costs to implement that given the sewage issue is unknown.

Tim Casey submitted a written letter to the Selectboard of the need for a land use plan,

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he feels this is a list of items that will be considered and does not feel it is an actual plan. Alex stated he is correct that the plan is broad but it does have all the required elements on review by the Regional Planning Commission.

Rob Farley said under water/wastewater goals and recommendations it should include water conservation.

Carl Bohlen applauds the writing of affordable housing into the plan and advised there are grant monies available to be applied for to help with issues around affordable housing which could perhaps help with the sewage upgrade.

Rob closed the Public Hearing.

Director of Buildings & Facilities Rocky Martin

Discussion of Phase 2 Improvements to Town Hall Parcel – Rocky had an estimated cost break down; 18,500 for excavation, concrete work and topsoil; 7,500 stone wall labor; 8,620 plantings; 1,000 misc seed and mulch/contingency; and 3,000 to pave part of parking lot.

The Board reviewed and agreed to go ahead and begin excavation and concrete work, they agreed to reduce the labor cost of the wall to 6,300 and delay the plantings.

Discussion of Creekside Project – Rocky said they are still waiting for a breakdown of items for the escrow agreement; the Board will review and be sure it includes all their requirements.

Rocky suggested the Town hire an engineer to oversee the road building – he estimates 2 to 3 inspections a week and witnessing compaction tests. He has a price of $60 perxc hour to do this. Jon said the Board will need an estimate of the total cost so a proposal for the work can be made to Brett.

The Board discussed drafting a letter addressing the specifications they are requiring for building the recreational (soccer) field.

Discussion of DPS Wind Demonstration Grant – Rocky stated there is opposition by some neighboring residents to locating this at the water tower location.

He will investigate the possibility of placing at the old landfill and will check if other sites can also be considered, including Geprags Park and CVU, understanding that there was interest expressed by CVU Director Gianette Bertin.

Jack St. Louis, President of Vermont Astronomical Society / Discussion of Observatory on Observatory Road – Jack, Bob Peacock and Bob Murphy members of the Vt Astronomical Society were present regarding concerns on their part with the proposed development of the Goodrich property. There has been no progress with the development to date other than the construction of the road. The Society enjoys the site and would like to be able to stay for a long time.

Rob stated for the future he does not know what other sites may be available but there are some potential options if needed.

Jack asked permission to plant some shrubs to block out interfering light from the new home built. The Board was in agreement on the shrub work.

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The Board advised that there is nothing being done at this time on the development and it is not active in the Town’s systems.

Jack asked about the plans for moving the transfer station. Rob advised that is all planned for below their site and would not affect them.

Jack inquired to the possibility of erecting a second building for a warming hut. The Board had no objection and advised anything over a 100 sq. ft. structure needs to be reviewed by zoning or the DRB, if under that size no permits needed.

The Board asked to be kept informed of any changes made at the site.

Members of the Society asked what they could do for the Town – discussed with the Board a viewing for residents perhaps in the fall when school starts up again.

Other Business

Discussion of Town Plan – The Board discussed the changes noted by Rob Farley. Jeanne will verify this and change as appropriate.

The Board agreed to add research increased capacity and research drilling a new well in regards to potential contamination concerns and will also change the priority. Will also include exploring other potential sources.

Other items discussed by the Board and agreed to included:

Adding encourage water conservation.

Minimize speeding through enforcement will replace 0 tolerance.

Striking “lakeshores” from flood hazard areas.

Correction of the Town Green issue as Hinesburg’s historic core did not include a Town Green.

Approve Warrants: Andrea moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

Approve Minutes of May 2, 2005: Jon moved that the Board vote to approve the minutes of May 2, 2005, second by Howard and approved with Rob abstaining.

Pedestrian Crosswalk Sign / Mechanicsville Road – Jeanne requested permission to place a fiberglass center line crosswalk sign at the Mechanicsville Rd crosswalk.

Howard moved the Board vote to approve use of a center crosswalk sign at the Mechanicsville Rd crosswalk. Second by Jon and approved.

Adoption of Animal Control Ordinance: Revisions have been made to the Animal Control Ordinance, as discussed in February, and a revised draft has been distributed to the Board for review. An additional revision suggested by Chief Morrell was discussed tonight. Jon moved that the Board vote to adopt the following resolution:

Be it RESOLVED, that the Town of Hinesburg Animal Control Ordinance in the form attached hereto and made a part of this resolution, be and it hereby is adopted by vote of the Hinesburg Selectboard, and shall become effective 60

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days after the date of this Resolution (on July 15, 2005), following public posting and publication of the ordinance in conformity with the requirements of Chapter 59 of Title 24, Vermont Statutes Annotated, provided that no petition is filed in accordance with Section 1973 of Title 24, Vermont Statutes Annotated. Including the additional revision discussed at tonight’s meeting.

Second by Andrea and approved.

Correspondence from Jolley Associates / Water & Wastewater Bill: Jolly Associates (Mobile Short Stop) experienced a water line break, which resulted in a substantial amount of water usage. They are asking that the wastewater portion of the metered water usage be waived, since the water was not discharged to the wastewater treatment system. Water & Wastewater Superintendent Steve Button is agreeable to waiving the wastewater portion that is in excess of the normal usage, but not the water portion since the water was treated and pumped to their location. Jon moved that the Board vote to waive the amount of $841.00 for wastewater treatment from the quarterly bill for the period 01/01/05 – 03/31/05 for Jolly Associates due to a water line break which resulted in a high water usage that was not discharged to the wastewater treatment system. Second by Andrea and approved.

Sidewalk & Multi-Use Path Project / Amendment to Cooperative Agreement: Jon moved that the Board vote to sign Amendment #2 to the Cooperative Agreement for the Sidewalk & Multi-Use Path Project (STP BIKE (22)S), which request an increase in preliminary engineering funding from $100,000 to $205, 870 ($166,920 / federal, $18,363 / state and $20,587 local). The reason for the increase in preliminary engineering costs is due to a need to address wetland impacts and property owner concerns. With this amendment, the total project cost estimate increases from $890,714 to $1,006,870 ($816,371 / federal, $93,812 / state and $96,687 / local). Second by Howard and approved.

Additions to the Agenda

Bill H.334 / Discontinuance of Ancient Roads: House Commerce & Government Operations Committee will hold a public hearing on H.334, a bill that would discontinue all town highways and rights of way not on the most recent state highway map. The public hearing will be Wednesday, May 18^th from 5 – 7 pm at Camels Hump Middle School in Richmond.

Alex reported the VLCT proposed changes to the bill that towns should be given a set amount of time to research the issue and be sure the roads in question are noted on the current town maps to be sure they continue.

Andrea suggested the Board also write a letter stating their concerns.

Rob and Alex will be attending the meeting. Alex will advise the committee of the Town’s concerns and note that a letter will be written stating the concerns.

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Discontinuance of Road Segment / Buck Hill Road West in 1992: George and Karla Munson have received word that during the title search for sale of their property it appears that the discontinuance of a segment of Buck Hill Road West in 1992 may not have been properly executed. This matter will require research.

The Board will forward to the Town Agent for research on how to correct the situation.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 4/30/05: Jon moved that the Board vote to acknowledge receipt of the trial balance for the Water & Wastewater and General Fund accounts for the period ending 4/30/05. Second by Howard and approved.

Sign Minutes of Annual Town Meeting: At the last meeting, the Board approved the corrected minutes for the Annual Town Meeting. The minutes were signed by the Board at this time.

Sale of 1991 International Dump Truck: Highway Foreman Mike Anthony has received an offer of $5,000 from Rusty Clark for the 1991 International Dump Truck. Mike’s recommendation is to accept this offer. Jon moved that the Board vote to authorize the Highway Foreman to sell the 1991 International Dump Truck to Rusty Clark for the amount of $5,000. Second by Andrea and approved.

Presentation on Circumferential Highway by Louis Berger Group and Smart Growth Collaborative. The Board agreed to set this up for a future meeting.

Outgoing Correspondence

Thank you letter to Phil Pouech, Green Up Coordinator

DRB Appointment Letter to Lisa Godfrey

DRB Alternate Appointment Letter to Nathan Makay

Letter to Bill Marks / RE: Interest in Appointment to DRB

Letter of Acceptance of Resignation from DRB to Howard Russell

Sympathy Card for Leon Place Family

Jeanne advised there will be a meeting with VTrans regarding the 3 intersections with Route 116 (CVU Road, Charlotte Road and Silver Street). She will send information on the meeting to Board members.

Andrea moved the Board vote to adjourn at 10:55 p.m., second by Howard and approved.

Respectfully submitted,

Valerie Spadaccini, secretary