Selectboard Meeting

June 13, 2005

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry (joined the meeting at 7:30), Randy Volk, Howard Russell, Jeanne Wilson, Brett Grabowski, Carl Lisman, Bud Allen, Rocky Martin, Lori Hennessey, attached list of attendees for the public hearing.

Meeting called to order at 7:05 p.m. by Rob.

Howard moved the Board vote to convene the Public Hearing / Proposed Amended Hinesburg Town Plan, second by Andrea and approved.

Rob noted that it is draft 7 that is now being reviewed.

Alex highlighted the changes in draft 7. Section 4.4 now includes an updated list and corresponding maps. Historically there was no village green in Hinesburg. 0 tolerances for speeding changed to methods to minimize speeding. 5.4.2 – note attention to high density areas.

Russ Barone asked what the timeline for implementation would be. Rob responded the process is to put the changes into the zoning regulations in some form and then hold public hearings on the new zoning regulations.

George Dameron expressed his support and touched on some minor items he felt were important. West side road proposal – he does not believe it will decrease traffic on Rt 116.

Section 4b housing – he hopes the Town will not sacrifice building standards to get affordable housing. Feels it is commendable to include village sidewalks and hopes the Town will still apply for federal and state subsidies so as not to pressure developers to build sidewalks which may affect affordable housing opportunities.

Howard responded the West side road observation is a good point. The new plan calls for the creation of the Village Committee which can explore that idea further.

Howard moved the Board vote to close the public hearing, second by Andrea and approved.

Howard moved that the Board vote to adopt the amended Hinesburg Town Plan, as revised by the Selectboard and dated “May 2005”. Second by Randy and approved.

Jon Trefry joined the meeting.

Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.

Approve Minutes of May 23, 2005: Howard moved that the Board vote to approve the minutes of May 23, 2005 as corrected. Second by Randy and approved.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending May 31, 2005: Randy moved that the Board vote to acknowledge receipt of the Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending May 31, 2005. Second by Howard and approved.

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Request for Landscaping Repairs Due to Sewer Line Work / Sara Quinn on Mechanicsville Road:

Jon moved the Board convene as water and sewer commissioners, second by Randy and approved.

Andrea moved that the Board vote to authorize payment in an amount not to exceed $1090.00 to Daryll Hayden for landscaping repairs at 603 Mechanicsville Road (property of Polly Quinn) associated with the repair of a sewer line, with the funds for this repair coming from the water department. Second by Howard and approved.

Jon would like the Board to ask Steve and Rocky to think about a plan to explore alternative water sources.

The Board asked Jeanne to send a note regarding alt water sources to Steve and Rocky.

Jon moved the Board adjourn as water and sewer commissioners, second by Andrea and approved.

Mike informed the Board that Brian White’s probation period ends tomorrow. Mike recommends he be moved up to Highway Maintainer 2 at a pay rate of $13.10 per hour effective 6/14/05. The Board was in agreement with Mike’s recommendation.

Rob addressed the concern of run off from driveways causing deterioration to the Town roads.

He would like an additional condition added to the driveway permits that requires some sort of swale to allow water to flow properly into the ditch be constructed.

Jon moved the Board vote to authorize Town Agent, Bud Allen to accept deeds for lots 1 and 31 of Creekside Development from David Lyman. Second by Howard and approved.

Brett Grabowski / Creekside Development

Bud has received the revised irrevocable offer of dedication and it looks like it is all set now.

Escrow Agreement – Brett is still questioning the retainage % and start date on the warranty period.

Rocky said he would accept a 2 tier warranty. One with work up to the point of base coat of pavement and the second for the final coat of pavement which could be tied into the landscaping time line.

Brett proposed all funds in escrow be released when work is done and when the warranty period begins a letter of credit from the bank can be obtained. The warranty period would start based on 90% of the project cost completed.

Brett further proposed for release of funds from escrow – approval of work being done for $ amount of funds being requested – when work is approved that $ amount of funds are then released.

When 90% of the improvements are completed the warranty period on the improvements starts.

Bud stated improvements = everything but top coat of paving and landscaping.

Brett and Carl will draft a list of items and associated costs.

Improvements to Recreational Field –

Brett reviewed proposed plans and suggests changing the orientation of the field to east/west. There are two reasons for the change 1- with the parking lot behind the housing he feels it will devalue the property. 2 – storm water run off – the detention pond is not sized for anything more than what the original project will require.

Brett suggested directing the surface water back over the soccer field and then into the undeveloped field.

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The Board discussed other ways to keep the water off the soccer field and from getting to the detention pond.

The Board will take a closer look at the proposed plan to improve the field.

Jon moved the Board go into executive session for discussion of legal issues including Jeanne, Rocky and Bud. Second by Randy and approved.

Jon moved the Board come out of executive session and adjourn, second by Randy and approved.

Outgoing Correspondence

§ Letter of appointment to Kay Ballard for Planning Commission

§ Letters of appreciation for interest in an appointment to Todd Bailey, Craig Chevrier and Dennis Place

§ Letter of appreciation to David Lyman for donation of two parcels

§ Short Term Disability Insurance application

§ Engagement Letter with Fothergill, Segale & Valley for audit services for FY 04-05

Respectfully submitted,

Valerie Spadaccini, secretary