Selectboard Meeting

July 18, 2005

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, George and Karla Munson, Robert Link, Raymond and Ruth Ayer, Pat Mainer, Robert Acquaotte, Mike Anthony, Rocky Martin, George Bedard, Joe Donegan, Alan Norris, Kathleen Hannon.

Site Inspection of Buck Hill Road West – All Board members, Jeanne, George and Karla Munson were present.

Rob called to meeting to order at 6:50 p.m.

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes of June13, 2005: Howard moved that the Board vote to approve the minutes of June 13, 2005 as corrected, second by Andrea and approved.

Approve Minutes of June20, 2005: Andrea moved that the Board vote to approve the minutes of June 20, 2005. Second by Jon and approved.

Rob called to order the Public Hearing to accept public comment on the 1992 Discontinuance, Laying Out and Opening of Segments of Buck Hill Road West.

Testimony received was in the form of a letter dated 4/27/92 from George Munson and petition dated 4/9/92 from residents of Lavigne Hill Rd and Buck Hill Rd requesting the realignment.

Andrea moved the Board vote to close the Public Hearing, second by Howard and approved

Jon moved that the Board vote to sign the Order and Decision dated July 18, 2005 for the discontinuance, laying out and opening of segments of Buck Hill Road West, and submit the signed Order and Decision to be recorded by the Town Clerk. Second by Howard and approved.

Robert Linck, Vermont Land Trust / Request for Selectboard Support for Conservation of Russell Family Trust Property. Howard and Andrea recused themselves from the Board for this item.

Robert said the Russell family approached the Vt Land Trust in regards to selling the development rights on 63 of the 90 acres they own in the village. He handed out a packet containing copies of the application for local conservation funding and project highlights.

Asked why the village area is not included Robert advised that is not appropriate at this time as the Land Trust does not want to work against the desired density for village growth.

Howard said the family would have included the entire parcel if the Land Trust felt it was appropriate.

A letter of support for this was given to the Board from Pat Mainer. Rob noted he received a message from Stewart Pierson noting his support.

Jon moved the Board authorize the chair to sign the letter of support for the application from the Vermont Land Trust to the Vermont Housing & Conservation Board for Local Conservation Funding in regards to the Russell Family Trust property. Second by Randy and approved.

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Road Cut Permit / Alan & Nancy Norris on Silver Street: This project has received site plan approval from the DRB. Randy moved that the Board vote to approve the Road Cut Permit Application of Alan & Nancy Norris for a road cut on Silver Street (Grant List Lot #20-50-41.00) as outlined in the permit dated10/31/03, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel.

Second by Jon and approved.

Magee Hill Road Visibility Issue – Jeanne said she has had calls of concern again from residents of Magee Hill Rd in regard to the spruce tree on the corner at the intersection with Richmond Rd blocking their view to the south. In the past the Selectboard has offered to move the tree for the property owner but he declined the offer. The Board suggested checking the zoning regs in addressing corner lots and visibility. The Board members said they will check out the corner and asked to have the Zoning Administrator and tree warden also look at it again.

Joe Donegan/ Request to Erect Seasonal Water Tank in Town ROW / Charlotte Road: Joe said he is looking to erect a field gravity feed water tank for some cattle. He can build a stand for the tank but would prefer to use the existing drop off from the road without having to raise the tank. Jeanne said she checked with Highway Foreman Michael Anthony and he would prefer that the tank not be installed in the Town ROW, if another location is possible.

Joe agreed to construct the water tank stand out of the Town ROW.

Joe Donegan / Interview for Alternate to DRB Position - Joe had attended several Town Board meetings and would like to see more involvement from younger people in Town. He believes himself to be good at the town process, is diplomatic when talking with people of opposing opinions and is able to compromise. He is a college graduate and grew up in Hinesburg. Andrea asked if he would have the time to serve on a board and Joe said he will change his schedule to allow for this.

Joe said he eventually would like to serve a member of the Planning Commission.

Employee Interview / Robert Acquaotte, Highway Maintainer Trainee – Robert has had some heavy equipment operation experience as well as snow plowing and said he welcomes the opportunity to learn to operate other equipment.

Highway Foreman Michael Anthony

Discussion of Paving Projects- Mike advised the Board that additional paving is needed on Silver Street due to unexpected road conditions.

From the first bridge to Coyote Ridge Rd., from Terry Wilson’s to Heron Pond Rd., Lewis Creek Rd to the bridge, and the bridge to Iverson’s. Also 1400 ft on the Hinesburg Hollow Rd.

Estimated cost of paving is $117,000 which is over budget.

The Board agreed to wait on Lewis Creek Rd to the bridge and the bridge to Iverson’s which will reduce amount by $30,000. Also discussed taking $10,000 from shoulder work if necessary.

Discussion of Hayden Hill Road Drainage – The Selectboard approved taking down of trees needed to correct the ditching on the road side in the Town right-of-way on Hayden Hill Rd. Jeanne said the Town needs to get a legal opinion on Mike being able to get on the Dunkling property to do the required work.

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Discussion of Dust Control & Grading on Texas Hill Road – Jeanne has received 3 complaints from one party of dry road conditions on Texas Hill Rd. Mike said the weather has not been conducive to grading and chloride application. When the weather allows they will take care of it.

Shoulder work on the Charlotte and Richmond Roads. The Board asked Mike to look at driveways causing road damage from run off and come up with possible solutions for prevention work.

Buildings & Facilities Director Rocky Martin / Discussion of Creekside Recreational Field – Rocky suggests the Town supply the rough grade material and Brett the remainder of material.

The Board agreed the Town will not maintain the roads in Creekside this winter.

Stanley Bissonette / Request to Waive Slope Standard in Road Standards for Development on Bissonette Lane – George Bedard representing Stanley presented the proposed plan for the road.

He said maintaining the road at the current slope provides erosion control and stability. The developer would still widen the road and do necessary ditching. To reduce the slope would bring the slope closer to the intersection with the main road.

The planned level of service does not warrant substantial changes to the road.

The older existing right-of-way has been reasonably.

The Board directed Jeanne to draft conditions for waiving the slope standards to be reviewed at the next meeting.

Other Business

Road Cut Permit / George & Karla Munson on Buck Hill Road West: Jon moved that the Board vote to approve the Road Cut Permit Application for George and Karla Munson for a road cut on Buck Hill Road West (Grand List Lot #09-01-64.01) subject to terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Howard and approved.

Correspondence from Alex Weinhagen / Clarification of Road Standards – The Board will review for discussion at their next meeting.

Property Tax Rate for FY 05 – 06: Howard moved that the Board vote to set the Property Tax Rate for the fiscal year beginning July 1, 2005 at $2.8659 / $100 valuation for the Homestead Tax Rate and $2.7032 / $100 valuation for the Non-Residential Tax Rate (Municipal Tax Rate = $0.5904, State Homestead Education Tax Rate = $2.2755 and State Non-Residential Education Tax Rate = $2.1128). Second by Andrea and approved.

Wastewater Allocation Request / Green Street LLC: This project has received sketch plan approval and is within the Wastewater Service Area as outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04. The required 50% of the application fee has been submitted. The remaining 50% will be due upon securing all state and local permits for this project, but prior to construction. There is sufficient wastewater capacity in the residential sector to allow for this allocation. Andrea moved that the Board vote to approve the Wastewater Capacity Allocation Request of Green Street LLC in the amount of 2,180 gpd for 8 additional single family units on Grand List Lot #20-50-43.00, subject to the terms and conditions outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04, and furthermore vote to approve the transfer of 3,570 gpd of wastewater capacity for 17 living units on the same parcel from Andy Devost to Green Street LLC.

Second by Jon and approved with Rob abstaining.

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Resignation of Alternate DRB Member / Jessica Barber: Jon moved that the Board vote to accept the resignation of Jessica Barber as alternate member of the DRB. Second by Randy and approved.

Appointment of Alternate DRB Member: The three candidates for consideration for this vacancy are Joe Donegan, William Marks and Dennis Place. Jon moved that the Board vote to appoint Joe Donegan as an alternate member of the DRB, to fill a vacancy with a term which expires on January 1, 2007. Second by Andrea and approved.

Correspondence to VTrans / Recreation Path Conceptual Plans: As required, a letter has been prepared to VTrans expressing the Town’s support for the conceptual plans for the Sidewalk and Multi-Use Path Project. In addition, VTrans has prepared a revised Cooperative Agreement Amendment for the Board’s signature. Both have been reviewed and signed.

Correspondence to DRB / Support for Recreational Corridor on Pond Road: As discussed at the last meeting, a letter has been prepared to the DRB, expressing the Selectboard’s support for the DRB’s efforts to secure a recreational corridor on Pond Road, adjacent to CVU. The Board reviewed and signed the letter.

Correspondence from Brian Busier / Traffic Light – no action by the Board required.

Buried Utility Permit / James & Lisa Tatro on Lincoln Hill Road: Andrea moved that the Board vote to approve the Buried Utility Permit Application of James & Lisa Tatro to install a buried electrical service in the Town’s ROW on Lincoln Hill Road (Grant List Lot #10-01-17.00) as outlined in the permit dated 07/05/05, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Howard second. The question of why the homeowner not the utility is requesting this was discussed. Andrea and Howard agreed to amend the motion to include – ownership of the line under the road remains with the utility. Motion voted and approved.

Report on VSP Community Advisory Board / Val Spadaccini – There were a total of 4 towns represented including Hinesburg. The Advisory Board was created in response to the Legislatures plans to study law enforcement. They will be looking at level of enforcement provided by the State Police compared to the Sheriffs departments and Constables.

Items discussed included: town contracts with the Sate Police for additional coverage; speed ordinances; start up cost for troopers; and possible sale of current troop building.

When asked about off hours coverage for Hinesburg I was advised that the State Police will not respond to non-emergency dispatch. The caller will be advised to wait for the Hinesburg Community Police to come on duty and notify them.

Review of Employee Personnel Policy – the Board reviewed the leadership team recommendations and changes suggested by Board members.

Lister Salary / Marie Gardner – Jon moved the Board vote to increase Marie Gardner’s rate of pay to $15.00 per hour effective 7/1/05. Second by Howard and approved.

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Additions to the Agenda

Request for VTrans Funds / Pond Brook Road Culvert Project: The Pond Brook Road culvert project is completed, and a request for grant funds has been submitted to VTrans. Jon moved that the Board vote to approve the signing and submission of a request form to VTrans, requesting reimbursement in the amount of $129,947.40 in grant funds for the Pond Brook Road culvert project.

Second by Andrea and approved.

Randy moved the Board go into executive session for personnel and employment discussion. Second by Andrea and approved.

Randy moved the Board come out of executive session, second by Andrea and approved.

Jon made a motion to offer the position of Highway Maintainer II Trainee to Robert Acquaotta, as outlined in the employment letter dated 7/18/05.  Seconded by Andrea and approved.

Randy made a motion to adjourn, second by Andrea and approved.

Respectfully submitted,

Valerie Spadaccini, secretary