Selectboard Meeting

September 19, 2005

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Preliminary site inspection on Hayden Hill Road West (adjacent to property located at 550 Hayden Hill Road West) in preparation for a formal site inspection on Monday, October 17, 2005.

Attending the site inspection: Jon Trefry, Mike Anthony, Jeanne Wilson, Dick and Jeanune Frances, Andrea Morgante, Rob Bast, Randy Volk.

 

Attending the meeting at Town Hall: Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Alex Weinhagen, David Lyman, Sam Evanson, Dawn Dugan, Allan Norris, Holly Russell, Stewart Pierson.

 

Meeting called to order at 7:07 p.m.

 

 Public Hearing on Proposed Revisions to the Zoning & Subdivision Regulations:  Rob called the public hearing to order.  The purpose of the public hearing is to receive pubic comment on the proposed revisions to the Zoning & Subdivision Regulations, as represented in Draft #3 and dated September 19, 2005, pursuant to Title 24 V.S.A. Chapter 117.

There were no comments from those in attendance at this time – the meeting was kept open till 7:45. Jon moved that the Board vote to close the public hearing. Second by Howard and approved.

Jon moved that the Board vote to adopt the amended Zoning and Subdivision Regulations, as presented in Draft #3 and dated September 19, 2005.  Second by Howard and approved.

The amended regulations will become effective 21 days after adoption (October 10, 2005).

 

Allan Norris / Escrow Funds for Street Lights for Silver Street Development:  The developer, Allan Norris,  is proposing that instead of installing the streetlight required in the site plan approval for this development, the funds in escrow ($3,000) for streetlights be given to the Town, with the Town being responsible for the installation.

Allan questioned the type of lights and the requirement of a transformer and meter for just two lights.  Discussed was the need for lighting in that area.  Howard spoke about the need for the lights for safety.  Randy feels just adding a regular street light to the existing pole would be provide adequate lighting at this time in the project.  The Board discussed the desire to have lighting for pedestrians along the sidewalks.  As this is not yet done in other areas of Town, the Board concluded that it was reasonable to accept the $3,000 and the Town will address street light installation.

There was some question on the cost of construction of the sidewalk.  Allan said he believed the $4,000 was the cost of the entire 200 foot of sidewalk and not just the 180 feet in the Town right of way Jeanne said Rocky noted that was for the180 foot in the right of way.

 

Dawn Dugan / Interview for Appointment to the Recreation Commission – Dawn has lived in Hinesburg for 7 years and has two young children who have taken advantage of programs offered by the Recreation Dept and would like to give her time to the program.  She serves on the board at Burlington Tennis Club where she has created programs to increase membership.

 

Appointment to Recreation Commission:   Andrea moved that the Board vote to appoint Dawn Dugan to the Recreation Commission to fill a vacancy with a term which will expire on January 1, 2006.  Second by Howard and approved.

 

 

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FY 2006 Municipal Planning Grant Endorsement:  The Planning Commission is applying for the FY 2006 Municipal Planning Grant for funds to develop a capital plan and budget, as well as to develop formulas for impact fees.  The maximum grant amount in $15,000, with no local match.  Alex advised the grant will be used to hire a consultant to obtain an expanded capital planning budget program.  This could help the Town plan on how to implement impact fees if they choose to have impact fees.

Andrea would like to see an expansion of the concept to include natural systems as a portion of the infrastructures as the Town considers the adoption of impact fees.

Rob said we need to know how to schedule the maintenance of the infrastructure and find an appropriate method to fund improvements with impact fees.

Jon moved that the Board vote to approve a resolution:

 

1.      That the Hinesburg Selectboard enters into and agrees to the requirements and obligations of this grant program;

2.      That the Hinesburg Planning Commission recommends applying for said grant;

3.      That the Hinesburg Selectboard designates Alex Weinhagen, Director of Planning and Zoning, to execute and provide all information necessary for the completion of said application, to execute the Grant Agreement and such other documents as may be necessary to secure funds, and to administer Hinesburg’s performance of the provisions of the Grant Agreement.

Second by Howard and approved.

 

Discussion of Road Standards:  Andrea moved that the Board vote to approve the following clarifications to the road construction standards, which are a part of the Town of Hinesburg Policy for Transportation Construction and Improvements, adopted June 7, 1999:

 

Maximum Grade – The road grade standard is 10%.  A maximum grade up to 16% on portions of a road may be considered where 10% cannot be achieved.  It is the responsibility of the landowner to demonstrate why a grade of 10% or less is not feasible. An engineer designed road may be required for any new road, but will be mandatory for roads exceeding a 10% grade.  The reference to mountainous terrain should be disregarded.  In considering any new road, guidelines such as runoff, deforestation, maintaining natural topography, preservation of historic features, safety and cost may be considered for allowing grades between 11% and 16%.

 

Required Paving  - Paving for all roads with grades greater than 7% is not mandatory, but may be required.

 

Minimum Road Width – Minimum road widths should be determined according to Sheet A-21 of the standard (according to ADT).  The table on Sheet A-21 should be viewed as a continuum, allowing the flexibility to require widths in between those listed, based on ADT and other contributing factors.  The widths on A-21 refer to total road widths. For roads under 18’ in width, and over 500’ in length, the Town shall take into consideration emergency vehicle access and provide mechanisms (such as road widening or maintained pull-offs) to allow two-way passage of emergency vehicles.

 

 

 

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Driveway Standards – The minimum sub-base depth standard is 12”. Sub-base depths of less than 12” may be considered where soil and other conditions permit.  It is the responsibility of the landowner to demonstrate why a sub-base depth less than 12” is warranted.

 

Second by Jon and approved.

 

Delineation of Scope of Work for Village Steering Committee – Alex stated the Town Plan refers to the Village Steering Committee with the thought that the committee would take some of the village growth plans and help develop them.

Randy asked if the committee will be making recommendations that will result in additional costs from tax dollars.  If so, he believes the committee should be made up of village and non village residents as the cost will be shared by all residents of the Town.

Howard said he has concerns with the village area needing representation by village residents.

Randy agrees if this is an advocacy group.

Rob said he thinks it should be made up of people who are village residents or have an interest in the village.

Andrea needs to be task force that will have a clear vision of what living in the village is like and in what ways improvements to the village would benefit the Town.

Rob suggested creating a mission statement for the committee which will guide their direction.

Jeanne and Alex will rewrite the scope of work and goals of the committee incorporating ideas discussed at this meeting.

 

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

 

Approve Minutes of August 15, 2005:  Randy moved that the Board vote to approve the minutes of August 15, 2005 as corrected.  Second by Howard and approved.

 

Approve Minutes of August 29, 2005:  Andrea moved that the Board vote to approve the minutes of August 29, 2005.  Second by Jon and approved.

 

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 8/31/05:  Randy moved that the Board vote to acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for the period ending 8/31/05. Second by Andrea and approved.

 

Intersection Improvements on Buck Hill Road West – The Board members reviewed information regarding Sam Evanson’s request for the Town to do agreed work on the intersection so Sam can make the road improvements required of him.  The Board agreed they need a scope of work so they know what the Town will be paying for and asked for a quote on improvements to the intersection.

                       

 Caterer’s Request to Serve Alcohol at a Private Party / 462 Pine Shore Drive on September 30, 2005:  Andrea moved that the Board vote to convene as the Board of Liquor Control, second by Howard and approved.  Howard moved that the Board vote to approve the request by Vermont Hospitality Management (d/b/a NECI) to cater a rehearsal dinner on September 30, 2005 at 462 Pine Shore Drive with malt and vinous beverages and spirituous liquors.  Second by Jon and approved.  Howard moved that the Board vote to adjourn as the Board of Liquor Control, second by Andrea and approved.

 

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 Vermont Agency of Human Services Grant / Community Partners Program:  The Vermont Agency of Human Services is again awarding the Town a grant in the amount of $4,000, to continue services of the Community Partners pre-arraignment program.  A 25% match is required, in cash or in-kind services.  The use of meeting space at the police department has been considered in-kind services.  Andrea moved that the Board vote to authorize the Chairman to sign the grant agreement with the Agency of Human Services for the Hinesburg Community Partners Program, with the understanding that the Town’s match will be provided through in-kind services and not through a cash contribution. Second by Howard and approved.

 

Request to VTrans for Reimbursement of Paving Grant Funds:  Jon moved that the Board vote to approve the signing of the State Agency of Transportation Town Highway Special Funds request form, to request $40,160.00 in grant funds for the paving project on Silver Street. Second by Randy and approved.

 

Approval of Road Names / Farmall Drive and Fredric Way:  Brett Grabowski has proposed the names “Farmall Drive” and “Fredric Way” for the streets in the Creekside Development.  The Hinesburg E-9-1-1 Coordination has reviewed these proposed street names with the fire chief and the police chief, has compared them to road names in surrounding towns for similar names, and approves the adoption of these road names.  Based on the recommendation of the Hinesburg E-9-1-1 Coordinator, Randy moved that the Board vote to approve “Farmall Drive” and “Fredric Way” for the street names in the Creekside Development.  Second by Jon and approved.

 

Resignation from Planning Commission / John Buckingham:  Andrea moved that the Board vote to accept the resignation of John Buckingham from the Planning Commission, effective immediately. Second by Jon and approved.

 

Resignation from Conservation Commission / Nancy Baker:  Jon moved that the Board vote to accept the resignation of Nancy Baker from the Conservation Commission, effective September 30, 2005.  Second by Andrea and approved.

Buried Utility Permit / Smith on Gilman Road:  Jon moved that the Board vote to approve the Buried Utility Permit application of Steve & Linda Smith on Gilman Road to install a buried electrical service in the Town’s ROW on Gilman Road (Grand List Lot #12-01-47.00 ) as outlined in the permit dated 9/7/05, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel.  With the stipulation that the power company owns the portion of the line in the Town’s right-of-way.  Second by Randy and approved.

 

\Revisions to Approved Road Cut Permit / Munson on Buck Hill Road:  George and Karla Munson received Selectboard approval for a Road Cut on the south side of Buck Hill Road West on July 18, 2005.  Subsequent to the approval, a change in their building design has warranted that the driveway be moved 100’ to the east along Buck Hill Road.  Mike Anthony has reviewed and approved this requested change.  Randy moved that the Board vote to approve a change to the approved Road Cut Permit of George & Karla Munson (approve 7/18/05) to move the road cut 100’ to the east, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Jon and approved.

 

                                             

 

 

 

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Application for Solid Waste Management Recertification / Wastewater Treatment Facility:  Water & Wastewater Superintendent Steve Button and Town Administrator Jeanne Wilson are currently in the process of preparing an application to the Vermont Wastewater Management Division, for the recertification of the Solid Waste Management Certification (#SW-128).  This recertification process must occur every 5 years, with the last one being completed in January 2001.  A cover letter that has been prepared for Selectboard signature to be included with the application packet was reviewed and signed.

 

Proposal for Appraisal of Commercial Properties / Bailey Appraisal Associates:  Bailey Appraisal Associates has proposed a flat rate of $9,500 to appraise the commercial properties and supply the Town with the Marshall Swift appraisal software.  This proposal is supported by the Board of Listers.  Andrea moved that the Board vote to accept the proposal by Bailey Appraisal Associates for commercial and industrial appraisal services, as outlined by the Board of Listers for a fee not to exceed $9,500. Second by Howard and approved.

 

32º Masonic Learning Center / Help a Child Overcome Dyslexia Month:  Jon moved that the Board vote to approve the following resolution - At the request of the 32º Masonic Learning Center for Children, and in recognition of the efforts made by the 32º Masonic Learning Center to provide tutoring services for dyslexic children, be it resolved that the Hinesburg Selectboard declares October, 2005 to be “Help a Child Overcome Dyslexia Month”.  Second by Andrea and approved.

 

Errors & Omissions to Grand List / Land Use Contract:  The Board of Listers has submitted a letter requesting a change to the Lodged 2005 Grand List.  This change involves parcel #000819-01, located on the west side of Route 116 north of the cheese factory.  This parcel, which was owned by David Lyman, was part of a State Land Use contract, and received subdivision approval which increased the parcel value.  Since the parcel was not sold until after April 1st, the State Land Use values did not change from the previous year.  This requested change does not change the appraised value of the property in the Grand List or the total Grand List value.  It does change the distribution of that value between David Lyman and the State.  Randy moved that the Board vote to approve a change in the Lodged Grand List as outlined in a letter from the Hinesburg Board of Listers, dated September 19, 2005. Second by Howard and approved.

 

Adoption of Employee Personnel Policy: Jon moved that the Board vote to adopt the revisions to the Town of Hinesburg Employee Personnel Manual, originally adopted on August 30, 1993, and most recent revision date of September 19, 2005.  Second Howard and approved.

 

Additions to the Agenda

 

Vermont Municipal Bond Bank Refunding:  On July 20, 2005 the Vermont Municipal Bond Bank issued and sold refunding bonds for the purpose of providing debt service reductions to Vermont municipalities.  Impacted by this action was the $2,100,000 bond for the water and wastewater upgrade.  This will result in a saving to the Town of over $200,000.  In order to take advantage of the savings, a Municipality Certificate as to Municipal Bond statement needs to be approved.  Jon moved that the Board vote to approve the Vermont Municipal Bond Bank Series 2005-2 Refunding Bonds (1996-1) Municipality Certificate as to Municipal Bond statement. Second by Andrea and approved.

 

 

 

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Other News

 

Next Selectboard Meeting / Monday, October 3rd at 7:00 PM

 

Joint Meeting with PC, DRB and CC this Wednesday (September 21st) at 7:30 pm to discuss Wayne Bissonette’s request for a zoning district change.

 

Public Input and Presentation by Louis Berger Group on Circ EIS / Thursday, September 22nd at 6:30 PM       

 

Howard has been contacted about public transportation in Hinesburg.  Howard wanted to know if CCTA has ever been contacted in regards to serving Hinesburg.

Board members advised Howard of past dealings in such an effort and that it is a funding issue.

 

Jon moved the Board vote to adjourn at 10:10 p.m., second by Randy and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary