Selectboard Meeting
December 5, 2005
page
1 of 4
Attending the meeting: Rob Bast, Andrea Morgante, Jon Trefry,
Randy Volk, Howard Russell, Jeanne Wilson, Jan Bedard, Missy Ross, Steve
Button, Rocky Martin.
Meeting called to order at 7:00 p.m.
Budget
Planning Session
General
Administration Part 2
Clerk / Treasurer –
reviewed with Missy – discussed the 14% salary reflected in water/wastewater;
it is possible in the future to have the administrative duties taken over by
Steve when there is a third operator trained. Increased revenue for photocopy
income to $5500.
BCA – increased due
to expected property tax appeals.
Elections – increased
due to upcoming election
Delinquent Tax
Collector – reviewed with Jan – she reported collections are going well and
discussed with the Board Hinesburg’s method of collection in comparison to what
some other towns may be doing.
Auditors – increased
due to the requirement of the professional audit.
Buildings
& Facilities
Buildings &
Facilities – reviewed with Rocky –increases in repair and maintenance: main
floor of Town Hall flooring replacement discussed, it was agreed to hold off on
parking lot paving with the exception of the handicapped area and do the
flooring; cost of replacement of the decking for the gazebo; and town hall ground
floor carpet replacement.
Increase in fuel
costs – fuel for plowing sidewalks previously in W & WW budget.
Rocky asked if the
Town is responsible for the gravel path from Rt 116 past the car wash to get to
Lyman Park or is it a school expense.
Jeanne will check on this.
Sidewalk construction
increased for work planned in 06-07.
Also Rocky is looking at purchasing a replacement tractor to plow and
sand the sidewalks. The Board asked him
to look at costs to sub contract these services for comparison.
Howard wanted to know
where the cost of work in the parks is included – it was noted this is in professional
services/salaries. Rob suggested a
footnote to explain how parks are incorporated in the budget.
Wastewater
Treatment / Water Supply – reviewed with Steve. Repair and maintenance is up due to the large number of leaks which also carried to
supplies and labor. Steve wants to tie
the existing 4”line in Commerce St into the 8” main to CVU Rd and replace the
valve on Commerce St. that no longer works.
Also plans to disconnect the well at the Quinn property.
WW – upgrade increased to start work on a collection
system. Discussed the need for a rate
increase for w & ww as revenues are not always covering expenses.
Rocky advised in regards to the upgrade they are ready to
send out the RFP’s for preliminary engineering. The upgrade and expansion is based on the Yellow Wood Report to
upgrade existing equipment and treatment process for the expanded capacity.
Discussed the need to maintain revenue from the cheese
factory and should engineer a method for the Town to keep control of discharge.
The RFP should consider financial issues/implecations.
DECEMBER 5, 2005 page 2
of 4
Other Business
Approve Warrants: Jon
moved that the Board vote to approve the warrants (including payroll warrants)
for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Approve Minutes of November 7, 2005: Howard moved that the
Board vote to approve the minutes of November 7, 2005 as corrected, second by
Randy and approved.
Approve Minutes of November 21, 2005: Howard moved that the
Board vote to approve the minutes of November 21, 2005, second by Andrea and
approved.
Trial Balance for Water & Wastewater and General Fund
Accounts for Period Ending 11/30/05: Jon moved that the Board vote to acknowledge receipt of the
trial balances for the water & wastewater and general fund accounts
for the period ending 11/30/05. Second by Andrea and approved.
Adoption of Amended Traffic Ordinance: This amendment of the
traffic ordinance is being executed in order to modify the speed limit on CVU
Road as recommended by the traffic study.
Jon moved that the Board vote to adopt the following resolution:
Be it resolved that
an amendment to Article 10.13.02 of the Town of Hinesburg Traffic Ordinance in
the form attached hereto and made a part of this resolution, be hereby adopted
by vote of the Hinesburg Selectboard, and shall become effective 60 days after
the date of this resolution (February 3, 2006), following public posting and
publication of the ordinance amendment in conformity with the requirements of
Chapter 59 of Title 24, Vermont Statutes Annotated, provided that no petition
is filed in accordance with Section 1973 of Title 24, Vermont Statutes
Annotated.
Second by
Randy and approved.
Appointment of Town
Auditor / Robert Dimke: Jon moved that the Board vote to
appoint Robert Dimke to serve as Town Auditor to fill a vacancy until Town
Meeting 2006. Second by Randy and approved.
Request for Answering Service Expense / Animal Control
Officer: ACO
Earl Dionne has requested approval of a budget expense of $15/month for
answering service expense. This
expenditure is not included in the FY 05 – 06 budget. Jon moved that the Board vote to authorize the expenditure of
$105 ($15/month for 7 months) from 440-6150-77.00 for FY 05 – 06 for answering
services for the Animal Control Officer.
Second by Andrea and approved.
Hayden Hill Road West Drainage Issue – Jeanne
reviewed with the Board a diagram created
by Alex based on an ortho photo showing where Mike suggests moving to channel
to.
The Board discussed
the idea of staying within the right of way rather than pursuing trying to
obtain an easement from the Dunklings.
As
this project will not be done this fall, Jeanne suggested getting a
professional opinion as to the best solution.
The Board agreed they need a plan for management of the problem.
DECEMBER 5, 2005 page 3 of 4
Wastewater Capacity
Allocation Request / Hinesburg Hillside on Mechanicsville Road: Jon moved that the Board vote to allocate an additional 210
gpd of wastewater treatment capacity to Hinesburg Hillside LLC (Russell Barone
and Bartlett Frisbee) for elderly housing to correct an error due to inaccurate
information, for a total allocation approved to date of 3,360 gpd for 24 units
of elderly housing (24 two-bedroom units at 140 gpd/unit). Second by Randy and approved.
A request was received on October 31, 2005, from Hinesburg
Hillside LLC for 6,864 gpd of wastewater treatment capacity for 28 single
family homes plus infiltration (28 x 210 gpd = 5,880 gpd plus 984 gpd infiltration
factor). Since the Town currently does
not have adequate wastewater treatment capacity to allocate the necessary
capacity, Howard moved that the Board vote to allocate 2,413 gpd in wastewater
treatment capacity for the above referenced residential project, and
furthermore move that this project be first on the list for additional
residential capacity as it becomes available. Second by Andrea and approved.
Wastewater Capacity Allocation Request / George & Karla
Munson for a lot on Route 116: Jon
moved that the Board vote to acknowledge a request by George and Karla Munson,
received on November 17, 2005, for wastewater treatment capacity in the amount
of 210 gpd for a single family home on an existing lot on the west side of
Route 116. Since wastewater treatment
capacity for residential projects has currently been exhausted, requests for
additional residential wastewater treatment capacity will be reviewed in the
order they are received (by date of receipt) as residential capacity becomes
available. Second by Randy and approved.
Correspondence from Paul Putnam / Tenant – Landlord Issue – Jeanne
will draft a letter to Mr. Putnam addressing the issue.
Approval of Use of Alcohol for Holiday Party: Jon moved that the
Board vote to approve the use of alcohol at the highway garage for the annual
employee holiday party on Wednesday, December 14, 2005, with a snow date of
Thursday, December 15, 2005. Second by
Howard and approved.
Creative Economy Grant Proposal / Andrea Morgante –
Andrea moved the Board vote to endorse submission of the grant application to
Creative Economy, second by Randy and approved.
Additions to the Agenda
Act 250 Municipal Impact Questionnaire / Green Street LLC
Project: Green
Street LLC has received sketch plan approval for the project on Charlotte Road,
and is preparing an Act 250 permit application. An Act 250 Municipal Impact Questionnaire has been submitted and
filled out by the Town Administrator.
Andrea moved that the Board vote to authorize the Vice Chair to sign the
Act 250 Municipal Impact Questionnaire as prepared and dated 12/5/05 for the
Green Street project on Charlotte Road. Second by Randy and approved with Rob
abstaining.
DECEMBER 5, 2005 page 4 of 4
Request to Work in the Town’s ROW / WCVT on Lewis Creek
Road: WCVT
has requested permission to work in the Town’s ROW on Lewis Creek Road to trim
brush and trees from around their lines.
Andrea moved that the Board approve a request by WCVT to work in the
Town’s ROW to trim brush and trees from around their lines with the stipulation
that WCVT will coordinate any tree removal with the appropriate property
owners. Second by Randy and approved.
Bid for Professional Audit Services: The Town Auditors
sent out an RFP to five accounting firms for professional audit services for
the current fiscal year, with an option to renew for FY 06 – 07 and FY 07 –
08. Proposals were received from two of
the firms, Fothergill, Segale & Valley and Sullivan & Powers. Based
on the proposals and past experience, the Town Auditors recommend that the firm
of Fothergill, Segale & Valley be contracted to conduct the professional
audit for the Town. Randy moved, based
on the recommendation of the Town Auditors, that the Board vote to award the
contract for audit services for the Town of Hinesburg for the fiscal year
ending June 30, 2006 to Fothergill, Segale & Valley for the amount of
$13,000, with an option to renew the engagement for FY 06 – 07 for the amount
of $13,500 and FY 07 – 08 for the amount of $14,000. Second by Jon and approved.
WHIP Grant Application / Andrea Morgante – Andrea
advised the Board she has applied for the grant.
Outgoing Correspondence
Letter of
appreciation and congratulations to Steve Russell, Chairman of the Town Forest
Committee for Winooski Natural Resources Conservation District Forest Steward
of the Year Award.
Jon reported that at a meeting with Sara Quinn regarding the
rec path project she requested a direct
water connection to her trailer and closing off the service from Polly Quinn’s
residence. The Board will discuss this
at their next meeting.
Andrea moved the Board vote to adjourn
at 10:40 p.m., second by Howard and approved.
Respectfully
submitted,
Valerie
Spadaccini, secretary