Selectboard Meeting

February 6, 2006

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Gerry Livingston, Scott Johnson, James Donegan, Rocky Martin, George Bedard, Ruth and Raymond Ayer, Steve Button.

Meeting called to order at 7:00 p.m.

Gerald Livingston / Interview for Position on Conservation Commission – Gerald spoke with the Board regarding his interest in the position. His career is working with environmental issues and he would like to share his experience of environment work with the commission as it may apply to Hinesburg. He stated he has met the individuals on the committee and looks forward to working with them.

Scott Johnston, Executive Director of Chittenden County Metropolitan Planning Organization – Was at the meeting to find out if Hinesburg’s needs and requests are being met by the CCMPO. Scott said theCCMPO is working on getting funds now held by the State that are designated for special projects to be released sooner than previously planned.

The Board informed Scott sidewalks and pedestrian walkways are a priority. Silver Street reconstruction is also on the top of the Town’s list and funding is needed to make the necessary improvements.

Andrea addressed the park and ride and public transit for shared communities – this could be located in Addison County.

Rob said the Town has worked with AOT on improvements made in the village.

Andrea asked how the CCMPO might support local road foreman in rural communities in Chittenden County.

Scott asked the Board their feelings on the proposed exit 12B (Rt 116) exit. Andrea said this will likely have a great impact on Rt116 traffic to Hinesburg and Hinesburg needs to part of the environmental study of the area.

Jeanne commented she uses the MPO as a resource and appreciates the help she gets for the Town.

Briefly touched on were the pros and cons of a Village designation for the Town. What is available and what is required.

Andrea said the RPC gets some funding from the MPO and would like to see the same support from the RPC as the Town gets from the MPO.

James Donegan / Hinesburg Youth Corps – James believes a program similar to the Vt Youth Corps would benefit Hinesburg. He would recommend work on trails and paths to connect areas of Town. His plan would include 5 to 10 youth and a leader for the two month summer period.

Rob responded that he feels this is a good idea and the Board would need detailed information and a cost breakdown. The Board would also be glad to look at possible funding in the next budget year and this could possibly be funded by sponsorship of the Town without necessarily being a separate budget item.

Jeanne offered her help to James in getting in touch with the appropriate people at the State level for information on their program.

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Director of Buildings & Facilities Rock Martin / Wastewater Upgrade Engineering RFP – Rocky reviewed what the RFP proposal for engineering for the upgrade includes. Preliminary design will include alternative assessments. Rocky addressed alternative methods of discharge which he does not recommend pursuing.

George Bedard / Request for Variance of Road Standards for Ayer Subdivision on Gilman Road – George stated the Ayers currently have a 6 lot subdivision proposal before the DRB. They are requesting a waiver on road width to keep it at 18 ft and a minimum road radius at 100 ft.

Randy said the minutes of the DRB only addresses the radius of the curve and not the road width. The Board agreed the DRB minutes reflect approval of allowing a narrower road width. The Board also agreed the 100 ft radius on the curve is adequate. Howard moved the Board vote to waive the 185 ft curve specification for the Ayer Cedar Knoll subdivision on Gillman Rd. Second by Jon and approved.

Other Business

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes of January 30, 2006: Howard moved that the Board vote to approve the minutes of January 30, 2006. Second by Andrea and approved.

Trial Balance for Water & Wastewater and General Fund Accounts for Period Ending 1/31/06: Howard moved that the Board vote to acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for period ending 1/31/06. Second by Jon and approved.

Road Cut Permit / Pierre Gingue on Swamp Road: This road cut permit was originally approved on 8/2/04, when the property was owned by Arthur Robert, however the driveway was not installed and the permit has expired. Randy moved that the Board vote to approve a Road Cut Application for Pierre Gingue for a road cut on Swamp Road (Grand List Lot #01-01-04.00 ), as outlined on the permit dated 02/01/06, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Jon and approved.

Approval of Road Name / Red Truck Lane off Burritt Road: This is a private drive on the northwest side of Burritt Road, approximately 4,360‘ from the Baldwin Road intersection, which serves one residence in Hinesburg and two in Charlotte. This road name has been reviewed and approved by the E-9-1-1 Coordinator, and has been approved by the Charlotte Selectboard. Jon moved that the Board vote to approve the name Red Truck Lane for a private road on the northwest side of Burritt Road approximately 4,360‘ form the Baldwin Road intersection. Second by Andrea and approved.

Discussion of Millennium Tree / Maintenance Agreement with GMP: Rob was contacted by Scott Fraser of GMP regarding amends for the damage done to the Millennium Tree at the intersection of Lewis Creek Road and Gilman Road by GMP’s contracted service for tree trimming.

Rob reported that Paul Weizoreck states the tree is healthy and it would be best to prune and train the tree fill back in rather than removing it and replacing.

GMP will need to move the cable to the northerly side of the road so it no longer goes over the tree. GMP offered to pay the Town an agreed amount for the Town to properly prune the tree.

Jeanne and Rob will work on getting a price for work on the tree and contact GMP.

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VTrans Bridge Inspection Reports for 2005: The Town has received the VTrans Bridge Inspection Reports for Bridge #26 (Leavensworth Road), Bridge #27 (Tyler Bridge Road), Bridge #29 (Baldwin Road) and Bridge #30 (Turkey Lane). Andrea moved that the Board vote to acknowledge receipt and review of the 2005 VTrans Bridge Inspection Reports. Second by Jon and approved.

Jon suggested the Board review these recommendations when preparing the budget and include some of the recommendations in the budget.

Hinesburg Park & Ride / Agreement with CCMPO: The CCMPO is completing a Park & Ride Feasibility Study for the Town, using the consulting firm of Dufresne – Henry, Inc. The estimated cost of the project is $12,779, and the Town is responsible for a 3% match, or $383. The CCMPO has prepared an agreement for this project, to be signed by the Selectboard Chair and the CCMPO Board Chair. Jon moved that the Board vote to authorize the Chairman to sign the Agreement to provide local match for special planning/project development project between the Town of Hinesburg and the CCMPO in association with CCMPO’s agreement with Dufresne – Henry, Inc. Second by Andrea and approved. (Note: a public meeting has been warned for 2/20 at 7:00 pm on Park & Ride Facility Options as part of this project).

Request to Solicit Suggestions for Town Motto / HBPA – Jeanne stated the HBPA is considering replacing the Town signs at the Town line and would like to have a motto on the sign.

The Board was not convinced a motto is needed but would look at suggestions if theHBPA pursues this. The Board discussed the idea of additional signs at the edges of the village district stating welcome to Hinesburg Village.

NRCS Emergency Watershed Protection Program- Andrea advised the Board that the USDA Natural Resources Conservation Service can help with costs of correcting problems of flooding is funding is approved. Andrea moved the Board vote to have Jeanne draft a letter to the NRCS and authorize the chairman to sign the letter stating the Town would like to be considered as a sponsor for individual residents of Town experiencing such problems. Second by Howard and approved.

Appointment to Conservation Commission: Howard moved that the Board vote to appoint Gerald Livingston to the Conservation Commission to fill a vacancy with a term which expires September 30, 2009. Second by Andrea and approved.

Additions to the Agenda

CVU Road Speed Limit – will now be 35 mph and 25 mph in the school zone when lights are flashing. Jeanne notified Bob Mason who responded that the signs were more costly than anticipated and he needs to go back to the school board on this.

The Board authorized Jeanne to draft and the chair to sign a letter to Bob Mason and the School Board that the Town took the steps to make the changes at the request of CVU and the school needs to follow through with their commitment.

Howard moved the Board vote to adjourn at 9:35 p.m., second by Randy and approved.

Respectfully submitted,

Valerie Spadaccini, secretary