Selectboard Meeting
May 8, 2006
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Attending the meeting: Rob Bast, Andrea Morgante, Jon
Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Wayne Elliot,
Don Phillips, Veronica Estey, Tom Giroux, Carl Bohlen.
Meeting called to order at 7:02 p.m.
Wayne
Elliot, Forcier Aldrich & Associates / Wastewater Treatment Upgrade
Engineering
Rocky introduced Wayne and Don and reviewed work done on the
engineering agreement and loan application.
Don said this is a reimbursement type loan and explained how
that works.
The engineering agreement has been reviewed and approved by
the State. The Town is on a waiting
list for the $14,900 revolving loan funds and for any subsequent phases.
Andrea again stated she would like the Town to think about
the product of the WW Facility as an asset the Town can use.
Howard moved that the
Board vote to approve signing the agreement between the Town of Hinesburg and
Forcier Aldrich & Associates, Inc. for professional engineering services for
a preliminary engineering study of the wastewater treatment facility
upgrade/expansion as outlined in the scope of services (Attachment No. 1) of
the agreement for the amount of $14,900.
Second by Jon and approved.
Howard moved that the
Board vote to approve signing the application for the State of Vermont Agency
of Natural Resources Revolving Loan Funds for Engineering Planning of Pollution
Control Projects as prepared by Forcier, Aldrich & Associates for the
amount of $14,900 for preliminary engineering for the wastewater treatment
facility upgrade/expansion. Second by Andrea and approved.
Town Forest Committee / Logging in Town
Forest – Rocky relayed a message from Steve Russell that on Hayden
Hill west side they plan to construct 600 ft of new road and improve 900 ft of
existing road. Culverts and rough
construction to be done by the logging company and paid for with Town
funds. Steve is requesting the Town
Highway crew provide 1000 yds of bank run gravel. Rocky estimates this to be 4
days of work for one truck.
This landing will allow for logging at other areas of the
forest also.
Jon moved the Board vote to approve construction of the
roads in the Town Forest to facilitate logging operations this summer and in
the future, and to authorize the Town Highway Dept to haul the gravel needed
with a schedule to be worked out with Steve Russell. Second by Andrea.
The Board then discussed the value of what is being
harvested and would like further information before acting on the motion.
The Board will let Mike know this may happen so he can plan
his summer work schedule accordingly.
Update
on Status of Canal Dam – there is a meeting on Friday
morning at 9 with State rep from Stream Alteration. This is being looked at as a result of NESTEC request for changes
which will effect the operation of the canal.
Carl
Bohlen / Housing Task Force, Charge & Goals – The
Board reviewed the proposed charges and goals.
Discussed the number of people to serve on the task force and criteria
for members.
Randy was concerned with the wording of using infrastructure
to include a variety of housing – he feels this is putting a political body in
a position of making these decisions which result in regulating development.
MAY 8, 2006 page
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Carl said any project could come before the Selelctboard,
DRB, or Planning Commission for some reason at some point in the process.
Randy said it is not a problem he sees the task force
dealing with and should be addressed elsewhere.
Howard would like to see related Town Goals be an addendum
as the Town Plan will change in the future – or could reference the Town Plan.
Jeanne will prepare a final draft for the board to adopt at
the next meeting.
Thomas Giroux / Appointment to Cemetery
Commission: Thomas
Giroux submitted a letter of interest in an appointment to the vacancy on the
Cemetery Commission and came in to meet with the Board and discuss his
interest. He said he has always been
interested in the history of the Town cemeteries and also wants to be sure the
Town has land for future needs.
Jon moved the Board vote to appoint Thomas Giroux to the
Cemetery Commission to fill a vacancy with a term which will expire March 6,
2007. Second by Randy and approved.
Other
Business
Approve
Warrants: Randy
moved that the Board vote to approve the warrants (including payroll warrants)
for bills payable as presented by the Town Treasurer. Second by Jon and approved.
Minutes
of Town Meeting on March 6, 2006: Jon moved that the Board vote to approve the minutes of the
annual Town Meeting, held on March 6, 2006. Second by Howard and approved.
Trial
Balances for Water & Wastewater and General Fund Accounts for Period Ending
4/30/06:
Howard moved
that the Board vote to acknowledge receipt of the trial balances for the Water
& Wastewater and General Fund accounts for the period ending 4/30/06.
Second by Jon and approved
Road
Cut Permit / Andrew Frost on Richmond Road:
The property owner has requested to relocate this driveway
due to drainage issues. Jon moved that
the Board vote to approve the Road Cut Permit Application of Frost for a road
cut on Richmond Road (Grand List Lot #17-20-82.00 ) as outlined in the permit
dated 4/2/06, subject to the terms and conditions placed on the permit by the
Highway Foreman and all state and local permits governing the development of
this parcel.
Second by Howard and approved.
Appointment
of CSWD Representative and Alternate Representative: A
letter was received from CSWD, advising that terms for the Hinesburg
representative and alternate representative to the Solid Waste Board of
Commissioners expires on May 31, 2006.
The current representative is Thomas Nostrand and the alternate is Lynn
Gardner. Both Tom and Lynn have written
to state that they would like to be reappointed. Jon moved that the Board vote to appoint Thomas Nostrand as
Hinesburg’s representative to the CSWD Board of Commissioners, and Lynn Gardner
as Hinesburg’s alternate representative to the CSWD Board of Commissioners,
both for two year terms which will expire on May 31, 2008. Second by Howard and approved.
Additions
to the Agenda
Discussion
of Property at 62 Charlotte Road –the property has gone
through foreclosure. The Board briefly
discussed the possibility of Town interest in the property.
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8, 2006 page
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Update
of Deputy Police Chief Search – Jeanne reports she
and Chris Morrell reviewed all the apps and chose 6 that met the criteria and
are in the process of setting up interviews.
Howard shared that he attended the Selectboard Institute and
would recommend any new Board members be encouraged to attend.
He attended a presentation on meeting laws – it was noted
that discussion via email should not be done – information can be sent but
should not be discussed. Also issues
between the Selectboard and elected Town employees in a legal sense.
The Board discussed how they share information on email and
their thoughts but all were comfortable that no decisions were made without
public discussion at a meeting.
Rob asked about the delays with the sidewalk project. Jeanne said the permitting procedures have
taken longer than anticipated so the timing may put construction off another
year.
Jeanne has checked with the State on paving grants and it
looks like they will be level funded from last year’s awards for this years.
No answer on funding for the culvert projects.
The hydraulic study for the culvert on Hayden Hill has been
received and requires a 4x8 box culvert.
Carl Bohlen wanted to be sure a thank you is sent to Phil
Pouch for Green Up Day work.
Upcoming Meeting Items
May 22 meeting
Police Chief Chris Morrell /
Discussion of Police Department
Road Foreman Michael Anthony /
Presentation of 2006 Ditching & Shoulder Plan
June 5 meeting
Meet with Wastewater Capacity
Allocation holders that wish to retain allocations
Discussion of Delinquent Tax
Collector Salary
June 19 meeting
Annual Wastewater Capacity Reserve
determination
Randy moved
the Board vote to adjourn at 9:10 p.m., second by Howard and approved.
Respectfully submitted,
Valerie Spadaccini, secretary