Selectboard Meeting

August 7, 2006 page 1 of 3

Attending the meeting: Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Sara Quinn, Mike Anthony, Al Barber and members of the Fire Department.

Meeting called to order at 7:00 p.m.

Sara Quinn - Animal Control Ordinance. Sara left information for Board members to review in regards to responsible dog ownership to help with enforcement and understanding of the Animal Control Ordinance. She spoke in regards to the problem of dogs running at large and encouraged members to be responsible for their dogs and hold dog owners in Hinesburg to the regulations set in the ordinance.

Repair of Driveway – Sara said her understanding was that the Board agreed the Town would make the necessary repairs in the Town right of way to correct the problem. The Highway department has fixed the shoulders but Sara said there is continued damage to her driveway caused by water draining from the Town right of way and is requesting this also be repaired.

The Board acknowledged Sara’s complaint of an alleged erosion problem caused by run off from the right of way.

Fire Chief Al Barber - Fire Department Strategic Plan. The Board reviewed with Al and department members the strategies presented for needed growth in the department for equipment and members for the next 5 years.

Howard asked about access to problem sites in Town. Al said there are about 5 or 6 they would not be able to get equipment to.

Andrea suggested sharing this document with the Planning Commission to address building criteria in regards to fire protection.

Howard asked how Hinesburg compares to other communities for coverage and what is the critical population number that would require a shift to paid coverage needed in addition to volunteer.

Al had no specific data. Even with volunteers working in towns, problems can arise with employers as to allowing time off to respond

Discussed need for larger meeting space and questioned if other options are available in Town to fill that. Al said that training does not lend itself to being held in a public building because of the amount and type of equipment. Training is best to be done at the station.

Rob commended the Fire Department members on the work put into the strategic plan and asked where they will go from here. Al said funding will need to be looked at.

Howard asked since we have specifics of needs driven by increased development can something be done sooner to get fees to cover these costs?

Rob suggested Al contact Jeanne with names of individuals willing to work on a committee which will take the plan and work on the strategies.

Rapid Response Plan – Al said this is a document that will guide emergency personnel through an emergency – it is a check list of what to do and who to contact.

Brad Wainer said the Police Department has been a significant part of helping with responding to emergencies.

Highway Foreman Michael Anthony / Proposal for Purchase of Hydro-Seeder – Mike had a proposal for multiple town purchase of this equipment. This would be done with grant money and the towns portion would be 20% (shared by all the towns signing the agreement).

Randy moved the Board vote to authorize the chair to sign the memo of understanding adopted 7/13/06 for purchase of hydro-seeder. Second by Andrea and approved.

AUGUST 7, 2006 page 2 of 3

The Board asked Mike about work done in the right of way at Sara Quinn’s residence. Mike said the shoulders are done and the problem that still exists is due to the ground around the mailbox post being raised which then causes water to run from the right of way into the driveway.

The Board further discussed with Mike the need for a method to track potential driveway problems that would impact the Town roads and a method for being sure corrections are made.

Other Business

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.

Approve Minutes of July 24, 2006: Howard moved that the Board vote to approve the minutes of July 24, 2006 as corrected, second by Jon and approved with Randy abstaining.

Buried Utility Permit / Waitsfield Champlain Valley Telecom on Magee Hill Road: A buried utility permit has been received from WCVT to replace buried cable on Magee Hill Road. The route has been reviewed by the Highway Foreman, and there will be a pre-construction ride out with the Road Foreman and construction crew prior to start. Randy moved that the Board vote to approve the buried utility permit of Waitsfield Champlain Valley Telecom to replace buried cable on Magee Hill Road as outlined in the permit dated 08/02/06, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing this project. Second by Howard and approved.

Review of Agency Request Form / Agency Budget Appropriations: In preparation for agency requests in the upcoming budget season, the Board is asked to review the request form suggested by Donna Cunningham.

Suggestions by Board members to also include; section for services provided, change % of agency income used to read for “administrative expenses” not overhead, ask if the agency has received funding from Hinesburg in the past and when, ask if the agency receives funding from other towns, and invite them to submit any other additional information about agency they would like.

Request for Reimbursement / Sara Quinn: On March 11, 2006, Sara Quinn picked up a dog she saw loose on Mechanicsville Road. She contacted the police department, and was advised that the town currently did not have an animal control officer and the police department would not handle animal control calls. She took the dog to O’Neils Kennel (the pound). She has submitted an invoice to the town in the amount of $43.38 ($37.50 for her time and $5.88 for mileage).

Howard moved the Board vote to reimburse Sara Quinn $43.38 for her services from the Animal Control Budget with a letter noting the special circumstances associated with this incident. Second by Jon and approved.

Additions To The Agenda

Baldwin Road Drainage Issue: Site visit with Dan Peet of NRCS scheduled for Friday, August 25 at 9:00 am.

Old Route 116 Culvert Issue: Site visit with Nagel’s (adjacent property owner) scheduled for Tuesday, August 8 at 3:00 pm.

AUGUST 7, 2006 page 3 of 3

Outgoing Correspondences

Letter of appreciation to Secretary Dawn Terrill reviewed and signed by the Board.

Letter of appreciation to Lisa Primo upon resigning from Police Department reviewed and signed by the Board.

Jon advised the Board of a concert held on the Baldwin Farm last Friday evening that ran from midnight till 5 a.m. The noise was very loud and heard miles away. He said he is bringing this up as he believes the Town could benefit from a noise ordinance.

Next Meetings

Monday, August 14 – Presentation by Forcier Aldrich on the Wastewater Treatment Facility Upgrade Preliminary Engineering

Monday, August 21 – Creekside Residents

Howard moved the Board go into executive session for Personnel / Review of Employee Performance Appraisals, second by Jon and approved.

Howard moved the Board come out of executive session, second by Jon and approved.

Jon moved that the Board vote to increase the hourly rate of pay for Highway Maintainer Steve Miller $1.00/hour (from $14.03 to $15.03) effective at the start of the 8/4/06 pay period, as recommended by Highway Foreman Michael Anthony and Town Administrator Jeanne Wilson to bring the pay rate to an appropriate level. Second by Howard and approved.

Howard moved the Board vote to adjourn, second by Jon and approved.

Respectfully submitted,

Valerie Spadaccini, secretary