Selectboard Meeting
October 2, 2006
Page 1 of 3
Attending the meeting; Rob Bast ( at 7:15), Andrea Morgante,
Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Al Barber, Jackie and
Sherman Sprague, Ed Waite, Jonathan Wainer, Brad Wainer, Rich Armstrong,
Stewart Pierson.
Meeting called to order by Randy as acting chair at 7:04
p.m.
Fire
Chief Alton Barber / Vermont Health Department Continuity of Operations and Continuity of
Government Project. Al
said the request to complete the forms comes from the Health Dept. The Board questioned if not completed is the
Town thereby not eligible for federal funding.
Al did not know what the effects of non compliance might be. Jeanne will review the request and bring
back to the Board.
Sherman
Sprague / Road Width Requirement for CB Road Sherman
advised they are looking to subdivide their property for sale purposes. The Fire Dept has stated they can not
negotiate the current narrow width of the road. Sherman has cleaned back areas of the overgrown edges of the road
returning it back to the 14 width and brought pictures to show the work
done. Randy asked about pull outs for
vehicle passing. Sherman said there are
several pull outs that allow for passing.
Jon said he went up to the road on Sunday and the road was much wider
than when he had previously seen it.
The Board agreed to write a letter to the DRB stating that a
minimum of the 14 road width need to be met including adequate well defined
and maintained pull offs and recommend the condition of the road be kept open
and maintained. Also to note to the
DRB the Board supports the requirement for creating a homeowners association in
cases like this.
The Board also asked that the Zoning Administrator and Town
Clerk be instructed that on property transfers on private roads they support
the need to join a homeowners association for maintaining the roads. Include to the ZA possible support of this
through the Bianchi case.
Discussion of Organizational
Structure of Fire Department Hinesburg has a municipal Fire Department with an appointed
Fire Chief recommended by the volunteer Fire Association.
The
Association raises funds and purchases equipment which is immediately
transferred to ownership by the Town.
The firefighters are a volunteer organization. Federal grant applications are submitted by the Fire Dept as the
Association can not receive grant funds.
Other
Business
Approve
Warrants: Howard
moved that the Board vote to approve the warrants (including payroll warrants)
for bills payable as presented by the Town Treasurer. Second by Jon and approved.
Trial
Balances for Water & Wastewater and General Fund Accounts for Period Ending
8/31/06:
Jon moved
that the Board vote to acknowledge receipt of the trial balances for the Water
& Wastewater and General Fund accounts for the period ending 9/30/06. Second by Howard and approved.
Approve
Minutes of September 18, 2006:
Randy moved
that the Board vote to approve the minutes of September 18, 2006 as
corrected. Second by Jon and approved.
OCTOBER 2, 2006
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Discussion
of Canal Dam Repairs Andrea questioned the scope of
work the estimated $1800. repair cost will provide.
The Board would like a contract, or at least a not exceed
dollar amount, and a written list of the work to be done and proceed with the
repair.
Jeanne will have Rocky take over the project.
Award
of Bid / Old Route 116 Culvert Replacement:
Bid documents were sent to eleven construction firms. Four firms submitted bids, which were opened
at a public bid opening at 4:00 pm today.
Bids received are as follows:
All Seasons Excavating $153,600
Engineers Construction, Inc. $ 81,950
Parent Construction $120,610
John Scott Excavating $ 90,900
The bids were reviewed by Mike Weisel, project engineer and
Jeanne Wilson. Based on cost and
completeness of bid proposal, they recommend awarding the bid to Engineers
Construction, Inc. Randy moved that
the Board vote to award the contract for the Old Route 116 Culvert Replacement
Project, as outlined in the project specification and scope of work dated
September 20, 2006, to Engineers Construction, Inc. for a price not to exceed $81,950.00. Second by Jon and approved
Board
of Listers / Correction to Lodged Grand List:
The Board has received a request from the Board of Listers
to approve corrections to the lodged Grand List due to errors discovered. Jon moved that the Board vote to approve a
correction to the Lodged Grand List as outlined in the letter from the
Hinesburg Board of Listers dated 10/2/06.
Second by Andrea and approved.
Notice
of Tax Appeal / Gevry on Baldwin Road: A
notice has been received that an appeal of a BCA decision has been filed with
the Chittenden Superior Court by Brian and Kendra Gevry with respect to the tax
appraisal of their property located at 1461 Baldwin Road. The Listers request that the services of
Appraiser Mike Bailey be utilized to represent the Town in this appeal. The Board supports the request.
Road
Cut Permit / Red Wagon Plants on Shelburne Falls Road: This application is
necessitated by a change in use. There
is a pre-existing farm access at this location, which will become an access for
a commercial business. The Board
questioned the sight distance and would like it rechecked. Also need completed documentation to
accompany the application.
Road
Cut Permit / Wisloski on Hayden Hill Road East: This is a re-application for a road cut
that was approved on 8/16/04 for Tim Hultgren, but not installed. Randy moved that the Board vote to approve a
Road Cut Application for Steve and Lydia Wisloski for a road cut on Hayden Hill
Road East (Grand List Lot # 06.01.65.30) as outlined in the permit dated 09/15/06,
subject to the terms and conditions placed on the permit by the Highway Foreman
and all state and local permits governing the development of this parcel. Second by Jon and approved.
Correspondence
to Hinesburg Hillside LLC / Summary of 9/18 Meeting: A draft letter has been prepared to
summarize the discussion points of the 9/18/06 meeting with Russell Barone and
Bartlett Frisbie of Hinesburg Hillside LLC.
The Board reviewed and suggested changes. Jeanne will re-write with the changes discussed and will sign on
behalf of the Board and send out.
OCTOBER 2,
2006 page 3 of 3
Additions To The Agenda
Park and Ride Grant Award: The Town has been awarded a grant through the VTrans Park
& Ride program in the amount of $39,320.00 to construct a park and ride lot
behind Town Hall.
Sidewalk Plowing:
FYI - Rocky placed an advertisement in this months Hinesburg Record to
solicit applicant for the job of part time sidewalk snowplowing. Three residents have expressed interest
today.
Reminders
Walk to
School Week Local officials are asked to join students in their walk to
school on Wednesday, October 4th.
Meet at the Post Office at 7:30 am.
Community
Visit Tuesday, October 10th
Next
Meetings
Monday, October 9th
Work Session on
Wastewater Fees
Monday, October 16th
Public meeting on
clearing Boutin Road
Meeting with VSC /
Recommendations
Discussion of
Delinquent Tax Collector Position
Monday, November 6th
Kick off for budget
strategic planning process
Howard moved the Board vote to go into executive session for
personnel purposes for the annual performance review of the Town
Administrator. Second by Jon and
approved.
Howard moved the Board vote to come out of executive session
and adjourn, second by Jon and approved.
Respectfully submitted,
Valerie Spadaccini, secretary