Selectboard Meeting

March 19, 2007

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Ben Osicky, Rocky Martin, Johanna White, David Fenn, Bev Knight, Chuck Reiss

Meeting called to order at 7:00 p.m.

Annual Organizational Meeting of the Board

Election of Chairperson of the Board: Randy nominated Rob Bast to serve as Chair of the Selectboard to March 2008. Second by Jon and approved.

Appointments: Jon moved that the Board vote to appoint the following individuals to the following positions, for a one-year term:

§ Suzanne Kneller, Pam Durda & Susan Johnson as Fence Viewers

§ Norman Smith as Inspector of Lumber, Shingles and Wood

§ Stephen Russell as Weigher of Coal

§ Paul Wieczoreck as Tree Warden

§ Stephen Gutierrez as Constable

§ O’Neil’s Kennel in Shelburne as Pound Keeper

Second by Howard and approved.

Bond for Elected Officials: Randy moved that the Board recognize the blanket bond of $500,000 per occurrence provided through the Town’s membership in the Vermont League of Cities and Towns Property and Casualty Insurance Fund as the bonding instrument for Town Officials as required under the provisions of 24 VS A § 832. School directors and other school officials are not covered under this blanket bond, since they are covered through the school’s property and casualty insurance program. Second by Jon and approved.

Designation of Newspaper for Warning Town Meeting: Discussed and agreed warnings can be included on the Town Web Site. Pursuant to the provisions of 17 VSA § 2641 (b), Howard moved that the Board designate the Burlington Free Press and Hinesburg Record as the newspaper9s) in which warnings of Town Meetings shall be published, if necessary. Second by Jon. Further discussion on the possibility of using the South County Sentinel. Motion amended to include the South County Sentinel as a third option and approved.

At 7:35 Andrea was sworn in as a Selectboard member for her new term and joined the meeting as a Board member.

Employee Interview / Benjamin Osicky for Highway Maintainer II Trainee: Ben is a graduate of Hannaford Career Center, the tech school for Vergennes High, where he studied diesel technology. Ben would like to continue at Hannaford with the evening classes. Randy asked if he has his CDL. Ben said he just got his permit and needs to have the permit for a month before testing. Ben has experience with driving heavy equipment mainly on farms and has plowed with a pick up. Andrea

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asked how many years to complete the program. Ben said it is a 2 year program. Jon asked what level can the program get to – different class certificates for diesel mechanics? Ben said yes and to learn the entire vehicle not just engine work. Howard moved that the Board vote to offer the position of Highway Maintainer II Trainee as outlined in the job description and employment letter dated March 19, 2007, to Benjamin Osicky. Second by Andrea and approved.

Residents of Reiss/Russell Development on Buck Hill Road West / Private Road Name – The residents want to name the road South Farm Rd and were informed there is a problem as South is the prefix for other Town roads.

Jeanne explained as E911 coordinator she has emergency services review proposed names. The emergency services feel there could be confusion as two other roads in Hinesburg begin with South as well as some roads in neighboring towns served by the same emergency services.

Joanna White said they feel very strong about this and she has lived on Weed Rd for many years which most of the time has no road name sign.

Jon said the problem is that this could sound like another south road to dispatch which could lead to incorrect information sent to the emergency responder.

Andrea said she would like to hear from the public safety officials if this means no more road names using the word south will be allowed.

Bev Knight said they are building homes synonymous with an environmentally friendly lifestyle for her and that piece of ground. She feels the name should remain with the land.

The Board agreed to check with the fire and police chiefs again letting them know the homeowners feel strongly about the name and also asking about the possible use of south being denied for the future.

Jeanne said they should look at this from a DRB standpoint. A developer comes up with a name and never checks if it is acceptable and uses it for the subdivision name. Later they may find it may not be acceptable as the road name but the homeowners assumed it would.

The residents came up with a suggestion of New South Farm. Jeanne will have the new choice reviewed by emergency services.

Director of Buildings and Facilities Rocky Martin

Update on Town Hall Flooring Project – Rocky said there is $30,000 in this year’s budget. Spent to date is $ 22,559. Rocky proposed to use 4,400 of the leftover funds to do the carpeting project for Town Hall. Randy suggested to wait till the flooring is done to be sure the money is available. The Board agreed to this request.

The Board went up to the main floor to look at a sample of the new flooring. Half of the sample had polyurethane and half an oil finish. The Board will correspond via email on their decision on the chosen finish.

Update on Town Hall Site Plan – Rocky will explore further the choice of the free standing sign and a hanging sign as well as checking on lighting options for the sign. Placement of handicapped parking spaces was changed. Discussed lights in the parking lot for the park and ride – to be on for a limited amount of time or dusk to dawn.

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Other Business

Approve Warrants: Jon moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.

Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 2/28/07: Randy moved that the Board vote to acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for the period ending 2/28/07. Second by Jon and approved.

Minutes of January 22, 2007: Howard moved that the Board vote to approve the minutes of January 22, 2007 as corrected. Second by Randy and approved.

Minutes of February 5, 2007: Howard moved that the Board vote to approve the minutes of February 5, 2007 as corrected. Second by Randy and approved.

Minutes of February 19, 2007: Howard moved that the Board vote to approve the minutes of February 19, 2007 as corrected. Second by Jon and approved.

Discussion of Potential CEDS Projects: GBIC is preparing to update the list of projects that qualify for the Chittenden County Comprehensive Economic Development Strategy (CEDS). GBIC has requested input from the Town on potential projects. Inclusion on the list of qualifying projects is important in order to be considered for CDBG and EDA funding.

Rocky will be attending a meeting on March 28 about this. The Board discussed submitting the wastewater upgrade project to GBIC as a potential CEDS project as well as possible location of a Green Mtn Power sub station by the lagoons and cell tower project.

Appointment of Town Service Officer: Gretchen Berger has agreed to continue as the Town Service Officer, however she encourages us to look for a resident who can be more actively involved in the community. Randy moved that the Board vote to re-appoint Gretchen Berger as Hinesburg Town Service Officer for a one-year term, which will expire on April 14, 2008. Second by Howard and approved.

Appointment of Fire Chief: Jon moved that the Board, based on the recommendation of the members of the Hinesburg Fire Department, vote to appoint Al Barber as Fire Chief for a one-year term. Second by Randy and approved.

Appointment of Road Commissioner: Randy moved that the Board vote to appoint Jeanne Wilson as Road Commissioner for a one-year term, second by Jon and approved.

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Renewal of Liquor Licenses:

Randy moved that the Board vote to convene as the Board of Liquor Control, second by Howard and approved.

Randy moved that the Board vote to approve the renewal applications of R & A Frost, Inc. (d/b/a Hinesburg General Store), Jolley Associates (d/b/a Short Stop #143), Coco Mart, Inc. (d/b/a Jiffy Mart), K.B Enterprises, Inc. (d/b/a Lantman’s Best Yet Market) for second class liquor licenses with licenses to sell tobacco. Second by Andrea and approved.

Randy moved that the Board vote to approve the renewal applications of Two Buffoons, Inc. (d/b/a Christo’s Good Times Café), Travia’s, Inc. (d/b/a Travia’s Restaurant), Two Z’s, Inc. (d/b/a Pappa Nick’s Pizza & Restaurant), Ayer Golf, Inc. (d/b/a Cedar Knoll Country Club) for first class liquor licenses. Second by Howard and approved.

Randy moved that the Board vote to adjourn as the Board of Liquor Control, second by Howard and approved.

Resignation of Lister / Mary Mills: Mary Mills has submitted a letter of resignation from her position as Lister. Howard moved that Board vote to accept the resignation of Mary Mills as Lister, effective immediately. Second by Randy and approved.

Appointments of Delinquent Tax Collector: Town Clerk & Treasurer Melissa Ross appeared before the Board at the February 19 meeting to express her interest in an appointment to the Delinquent Tax Collector position, should no one be elected at Town Meeting. No one was elected. The vacancy has been posted. Jeanne will check with Missy if the $4,000 the Board is proposing is the amount she felt she and Cheryl would be able to do the job for.

Correspondence from Bryan & Judy Curtis / Wastewater Line at 374 Richmond Road: The Board has received a letter from Bryan & Judy Curtis, requesting reimbursement in the amount of $385.00 for expenses incurred in identifying a blocked wastewater line, which turned out to be in the Town line. Steve and Rocky are supportive of this reimbursement. Randy moved that the Board vote to reimburse Bryan & Judy Curtis the amount of $385.00 for expenses incurred in locating a block in the Town wastewater line from 330-5480-68.00 (Wastewater Repair & Maintenance Labor). Second by Howard and approved.

Discussion of Land Trust Process for Town Appropriation on LaPlatte Headwaters Initiative on Bissonette Farm – On reflecting on a comment made at Town Meeting, Rob feels as public money is now invested in this project the Town needs to be sure that the Land Trust works to get the best price they can in selling the building lots.

Andrea asked for the Land Trust to be included in the agenda for 4/2.

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Howard reported the Ancient Roads committee has had the first half of training by a surveyor. They also have purchased a set of 6 maps which are kept in the planning office for those who want to take a look at them.

Personnel Discussion / Compensation for February 14 Blizzard – Howard moved the Board vote to adopt the emergency closing policy as amended (see attached). Second by Jon and approved.

Andrea moved that the Selectboard acknowledge and support the dozens of Hinesburg citizens engaged in a candlelight vigil at Hinesburg Town Hall tonight in support of our troops, honoring the soldiers that have sacrificed their lives and in support of all families who have been affected by this tragic war and to bring our troops home safely and quickly. Second by Howard and approved.

Jon moved the Board go into executive session for update on Union Contract negotiations and discussion of a legal issue. Second by Howard and approved.

Jon moved the Board come out of executive session, second by Howard and approved.

Randy moved the Board vote to give all qualifying employees one additional personal day, to be used by June 30, 2007, to compensate for time lost in conjunction with the February 14, 3007 blizzard. Second by Jon and approved.

Jon moved the Board vote to adjourn, second by Howard and approved.

Respectfully submitted,

Valerie Spadaccini, secretary

Reminder: Presentation on the Lewis Creek Corridor Assessment (with input on the scope of work for the Baldwin Road drainage issue) and the LaPlatte River Restoration Project next Monday, March 26^th at 7:00 PM. This is not a Selectboard meeting – no warned agenda items.