Selectboard Meeting

APRIL 2, 2007

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Prior to the regular meeting, the Selectboard met to tour the Wastewater Treatment Facility main pump station and continued on to the treatment facility located on Lagoon Road.

 

Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Rocky Martin, Steve Button, Peter Erb, Alex Weinhagen, Schuyler Jackson, Fred Haulenbeek, Nancy Norris, John Kiedaisch, Robert Linck.

 

Meeting called to order at 7:00 p.m.

 

Discussion with Zoning Administrator Peter Erb / Correspondence from Steven & Deanna Utter – Request to Discharge Stormwater in Roadside Ditch on CVU Road.  Peter said a stormwater system was built as per engineer design to carry run off water down onto Polly Quinn’s property.  The system is not working adequately and water is running onto the Utter’s property.  The Utter’s request to allow the runoff to be routed into the Town ditch raised a question of whether the Town structures could handle the additional runoff.  At this time the amount of run off is unknown.  The Board suggested having another engineer look at the stormwater system to see if the Town ditches and culverts can handle the 25 year event.  The Board wants to know if this comes back to them for a solution how much additional run off the Town ditches would be dealing with.  The Board was in agreement to allow the Emmons & Burritt appeal to continue to go through the DRB process as set by the Town.   Jeanne will contact the Utters to relay the Board’s intent.

 

Schuyler Jackson / CCRPC Task Force on Substantial Regional Impact & Implementation – Schuyler wanted to know if the Board felt he should be working with the Planning Commission on this.  Schuyler explained the Substantial Regional Standard only comes into play if there is a conflict between the Regional Plan and Town Plan.  He is on the task force to look at standards and see if they need to be changed. Schuyler asked Jeanne to send background materials with tonight’s minutes to the PC and let them know he is happy to meet with them on this.

           

Work Session on Wastewater Treatment Facility Upgrade & Expansion Project – The Board reviewed with Rocky his rate analysis.  Options were for the upgrade only and for upgrade with expansion using current rates and conversion to EDU rates.

The Board asked Rocky to check with other towns that have Laundromat use to see if they treat that as a special situation.

It was suggested to form a committee to work on how to present to the voters and come up with a time frame for the bond vote.

Rocky spoke briefly about Tax Increment Funding – this allows the Town to borrow against the State Education tax collected in property taxes.  Rocky will find out more about this and get back to the Board.

Rocky will talk with the Board at the next meeting about increasing the rates which plays into the tables reviewed on upgrade and expansion.

Alex said the Town Plan’s vision is for density growth in residential and commercial in the village area and would necessitate expansion of the system.  The Board discussed the issue of using general tax revenue to help fund the cost of the expansion portion and perhaps reimbursing the general fund through allocation fees over time.

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Vermont Land Trust / LaPlatte Headwaters Initiative on Bissonette Farm – John Kiedaisch from the Hinesburg Land Trust and Bob Linck from the Vermont Land Trust reviewed with the Board the goals of the Master Land Use Plan.  300 acres will be conveyed to the Town.  One source of funding is through the Vermont Housing and Conservation Board.  The HLT is asking for the Town to be co-applicant with the VLT for this grant.

Vermont Fish and Wildlife has applied for a grant from the federal government for protection of the Indianan Bat habitat which may make it possible to reduce the number of houses built depending on the amount of funding received.

John said the land trust is looking for a formal response from the Selectboard to the DRB stating the Town is on board with the project and the intent to accept the land.

Howard moved the Board vote to authorize the chair to sign letter drafted by Jeanne indicating the Boards intention to accept the land and the Boards agreement to be co-applicant on the VHCB app. Second by Jon and approved.

 

 

Other Business

Approve Warrants:  Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer.  Second by Andrea and approved.

 

Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 3/31/07:  Randy moved that the Board vote to acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for the period ending 3/31/07.  Second by Andrea and approved.

 

Minutes of Town Meeting 2007:  Randy moved that the Board vote to approve the minutes of the 2007 Town Meeting as corrected, second by Howard.   The motion was tabled till the next meeting so the Board members can review corrections made at this meeting.

 

Appointment of Delinquent Tax Collector:  Jon moved that the Board vote to appoint Melissa Ross as Delinquent Tax Collector to fill a vacancy with a term which will expire on Town Meeting Day 2008.  Compensation for the duties associated with the Delinquent Tax Collector position will be $4,000 for the one-year period of Town Meeting Day 2007 to Town Meeting Day 2008 ($1,333 from the FY 06-07 budget, and $2,666 from the FY 07-08 budget).  Since this is a salary position, time sheets are not required, but the Board requests that the Delinquent Tax Collector keep a record of how much time is required to complete the duties associated with the position.  Second by Andrea and approved.

 

Approval of Private Road Name / New South Farm:  Andrea moved that the Board vote to approve the name “New South Farm” as the road name for the private road that accesses the South Farm development off Buck Hill Road West.  Second by Randy and approved.

 

VTrans Annual Bridge Inspection Reports:  Randy moved that the Board vote to acknowledge the receipt and review of the 2006 VTrans Annual Bridge Inspection Reports. Second by Jon and approved.

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Baldwin Road Drainage Modifications / Review of Scope of Work:  A scope of work for the Baldwin Road drainage modifications was drafted by Mike Weisel and distributed to Board members a few months ago.  Preparations are being made to go out to bid on the project, in order for construction to be completed prior to June 30th. 

Andrea asked what input Mike Anthony has in regards to maintenance on this.  Jeanne will check with Mike.

 

Wastewater Capacity Allocation Request / Gary & Rebecca Fournier on Pond Road:  This property was inadvertently included in the wastewater service area during the ordinance revisions last year.  On September 18, 2006, the Board made the decision to allow a connection for the existing house, and then correct the wastewater service area.  The property owner is now formally requesting an allocation for the connection.  The required 50% of the application fee has been submitted.  The remaining 50% will be due upon securing all approvals and permits, but prior to connection.  There is sufficient wastewater treatment capacity in the residential sector to allow for this allocation.  Howard moved that the Board vote to approve the Wastewater Capacity Allocation request of Gary & Rebecca Fournier in the amount of 210 gpd to connect the existing single family home located at 308 Pond Road to the wastewater system, subject to the terms and conditions outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04. Second by Andrea and approved.

 

           

Addition to Agenda

 

Review of Schedule for Police Department Strategic Plan – Andrea asked that the plan define the role of the Department not just the growth issue, and that the plan process be overseen by the Selectboard.

 

On the subject of roadside ditching, Jeanne informed the board Mike Anthony said he has someone lined up to do the ditching.  Randy asked exactly what work will be done.  Jeanne will check with Mike if this is the entire project including trucking and flagging or just working the excavator.

 

Howard moved the Board go into executive session for personnel issues and updates, 6 month goal review with Town Administrator and update on union contract negotiations.  Second by Jon and approved.

Howard moved the Board come out of executive session, second by Jon and approved.

 

Howard moved the Board vote to recognize the end of the probationary period for Water and Wastewater operator Jason Boivin, and an increase in his hourly pay rate to $13.00 per hour effective immediately.  Second by Jon and approved.

 

Howard moved the Board vote to adjourn, second by Jon and approved.

 

Respectfully submitted,

 

Valerie Spadaccini, secretary