Selectboard Meeting

May 7, 2007

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Attending the meeting; Rob Bast, Andrea Morgante, Randy Volk, Howard Russell, Jeanne Wilson, Chris Morrell, Rocky Martin.

Meeting called to order at 7:00 p.m.

Police Chief Chris Morrell / Discussion of Village Speed Limits – The Board explained they are looking to lower speed limits in a transition zone approaching Rt 116 in the village.

Chris suggested having the State evaluate traffic on Charlotte and Shelburne Falls roads, including accident reports not just a traffic count. Chris also noted in the past he has recommended installing crosswalks and the Board discussed possible sites for these.

It was agreed to hire a traffic engineer to look at Charlotte Rd from the bridge to 116, Silver St from just south of the bridge to 116, and Mechanicsville Rd from Commerce St to 116. They also want to look at Shelburne Falls Rd though this is not connected with intersecting Rt 116 at the 30 mph zone.

Andrea suggested placing portable signs around the village that read – thank you for slowing down – as a reminder to drive slowly. She will get a price on these.

Howard moved the Board go into session as the Water and Wastewater Commission, second by Andrea and approved.

Director of Buildings & Facilities Rocky Martin

v Discussion of Water & Wastewater Rates – reviewed with the Board a revised revenue and expense sheet to reflect Sludge Removal. Also separated out was revenue from Saputo as this is not a steady source of revenue along with a list of anticipated larger cost items monies should be set aside for.

Discussed what dollar amount should the reserve fund for water and wastewater be. Rocky said reserve funds for the water system are from the bond for the previous upgrade and are held in CD accounts. Further discussion of not using the WW funds to cover water dept expenses – increase rates to cover expenses and use reserve funds if necessary for additional expenses.

The Board agreed to first have the accountant sort the two accounts to be separate entities and then make the necessary administrative changes. Determine what portion of the bond reserve funds should be applied to WW and then set the rate to maintain the reserve.

The Board agreed to the amount proposed for the WW allocation fee and WW and Water connection fee.

Andrea moved the Board vote to warn a public hearing on rate increases, wastewater allocation fee, and wastewater and water connection fees. Howard second, motion approved.

Howard moved the Board come out of session as Water and Wastewater Commissioners, second by Andrea and approved.

v Discussion of Potential Sidewalk Grant Projects – there are three different grants that can be applied for; MPO sidewalk grant, safe routes to school, and an enhancement grant. Rocky and Alex are looking into applying for both the safe routes to school and enhancement grants to be applied for the construction of sidewalk from Charlotte Road to HCS on the west side of Route 116.

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Other Business

Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Howard and approved.

Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 4/30/07: Howard moved that the Board acknowledge receipt of the trial balances for the Water & Wastewater and General Fund accounts for the period ending 4/30/07. Second by Andrea and approved.

Minutes of April 16, 2007: Randy moved that the Board vote to approve the minutes of April 16, 2007 as corrected, second by Howard and approved.

Buried Utility Permit / Smith on Gilman Road: This buried utility permit for Steve & Linda Smith was approved by the Board on September 19, 2005, but the work was not completed at that time. The Smith’s are now prepared to have the work completed. There is no expiration on buried utility permits, and the purpose of this agenda item is just to make the Board aware that the work will now be completed.

Additions to the Agenda

Rob informed the Board that he received a call from Chuck Ross about the appointment made to the DRB. Rob told Chuck about the Boards discussion in regards to their decision.

Discussion of Ditching on Charlotte Road Adjacent to Carse Property – The Board agreed to have Mike Weisel look at this. Jon will meet with Henry and Mike to review proposed improvements.

Buried Utility Permit / Miner on North Road: A request from Comcast Cable has been received to bore under North Road for the purpose of installing cable to the Joseph Miner residence located at 1056 North Road. Randy moved that the Board vote to approve the buried utility permit of Comcast Cable to bore under North Road as outlined in the permit dated May 7, 2007, subject to the terms and conditions placed on the permit by the Highway Foreman conditional on Mike Anthony’s approval. Second by Howard and approved.

Baldwin Road Drainage Modifications / Bid Award: Bids for this project were received from three contractors:

BAB Excavating, Inc. $20,983

J. Hutchins, Inc. $34,602

T. Palmer Excavating $38,921

However, both BAB Excavating, Inc. and T. Palmer Excavating said they could not meet our request for project completion by June 30, 2007.

Howard moved the Board negotiate a contract with BAB Excavating, Inc. as apparent low bidder. Second by Andrea and approved.

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Outgoing Correspondence

Appointment letter and certificate to Zoe Wainer for DRB position reviewed and signed.

Letter of congratulations to Steve Button for Water Operator Excellence Award reviewed and signed.

Letter of acknowledgement to Tom Boivin for taking road grader workshop reviewed and signed.

Letter to Brett Grabowski / invitation to discuss improvements to the municipally owned lot behind the Fire Station reviewed and signed.

Letter to Vt Council on Rural Development regarding the community visit by the council in Hinesburg.

Rob said he received a letter from VTrans regarding a workshop on funding available for low cost safety improvements.

Andrea said there are several tire dump sites on the Bissonette property that were created to solve erosion problems. The Hinesburg Land Trust would like to remove some of the surface tires to clean up the area and are requesting use of CSWD clean up fund money to cover the tipping fees. The Board approved of this if after checking with Rocky Martin he finds no health issues needing addressing.

Randy moved the Board vote to adjourn at 9:15 p.m., second by Andrea and approved.

Respectfully submitted,

Valerie Spadaccini, secretary