Selectboard Meeting

July 2, 2007

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Howard Russell, Jeanne Wilson, Carrie Harlow.

Meeting called to order at 7:04 p.m.

Interview for Appointment to Recreation Commission / Carrie Harlow – Carrie feels as a parent and educator she can have valuable input on the commission.

Andrea moved that the Board vote to appoint Carrie Harlow to the Recreation Commission to fill a vacancy with a term which will expire on January 1, 2009. Second by Howard and approved.

Discussion of Recent Zoning Issue – discussed the status of the Davis appeal. The Board will ask the Town Agent to write a letters regarding the zoning violations of Emmons and Burritt on Bittersweet Hill Rd as well as MacClusky (Hinesburg Auto Sales) requesting information on how they plan to resolve the violation.

Other Business

Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Jon and approved.

Designation of Annual Wastewater Treatment Capacity: As outlined in the Wastewater Capacity Allocation Ordinance, adopted 4/19/04 (Section 4.B), “During the month of June each year, the Board shall determine the Uncommitted Reserve Capacity in the Plant, including any previously allocated but reverted capacity. The Board shall designate such Uncommitted Reserve Capacity to be available for the next fiscal year. This shall be referred to as the “Annual Capacity Allocation”.” Jon moved that the Board vote to designate the amount of 8,596 gallons per day (Residential = 1519 gpd, Enterprise = 1077 gpd, and Institutional = 6000 gpd) as the Annual Capacity Allocation for the period of July 1, 2007 to June 30, 2008 as outlined in Section 4.B of the Wastewater Capacity Allocation Ordinance, adopted April 19, 2004. Second by Howard and approved.

Planning & Zoning Fee Schedule / Proposed Revisions: Alex Weinhagen and Peter Erb have provided the Selectboard with a proposed Planning & Zoning Fee Schedule. The Board discussed the new fees schedule and will hold a public hearing at their next meeting.

Review of Charlotte Road Drainage Modifications / Scope of Work: Engineer Mike Weisel has drafted a scope of work for drainage modification on Charlotte Road between Leavensworth Road and to a point just west of Baldwin Road, adjacent to the Carse property. The scope has been reviewed by the Selectboard, David and Henry Carse and Road Foreman Michael Anthony.

The Board wants to include language asking what method will be used to avoid damage to the tree roots and require a site visit of the bidders, also noting that fence posts are to be of equal size to what is currently installed.

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Annual Audit Terms of Engagement / Forthergill, Segale & Valley, CPA: Howard moved that the Board vote to authorize the Chair to sign the terms of engagement with the accounting firm of Fothergill, Segale and Valley for annual audit service for FY 06 – 07. The fee for the audit process will be $13,500, as outlined in the three-year bid proposal awarded on 12/5/05. Second by Andrea and approved.

Correspondence from Brett Grabowski / Creekside Development – The Board asked Jeanne to make a list of items needing completion on Grabowski’s part to meet the Towns requirements on the project.

Buried Utility Permit / WCVT on Pond Road: Waitsfield Champlain Valley Telecom is seeking approval to install buried telephone cable in the Town’s ROW on CVU and Pond Road. The project has been reviewed with Michael Anthony and Rocky Martin. Jon moved that the Board vote to approve the Buried Utility Permit of Waitsfield Champlain Valley Telecom to install buried telephone cable on CVU Road and Charlotte Road as outlined in the permit dated 6/19/07, subject to the terms and conditions placed on the permit by the Highway Foreman, the Director of Buildings & Facilities an all state and local permits governing this installation. Second by Andrea and approved.

Adoption of Employee Personnel Manual: Jon moved that the Board vote to adopt the Employee Personnel Policy, as revised and dated July 2, 2007. Second by Andrea and approved.

Update on Recreation Path Project – discussed possibility of design change across Quinn’s property ; length of time if Town chooses to go through the condemnation process : and if design is changed to include curbing will the Town be able to get storm water discharge approval.

Private Road Name Approval / Green Street: Andrea moved that the Board vote to approve the name “Green Street” as the road name for the private road that accesses the Bast / Rood proposed development off Charlotte Road. Second by Jon and approved with Rob abstaining.

Bond Anticipation Note / 2006 Fire Truck: Andrea moved that the Board vote to sign the Bond Anticipation Note, Bond Anticipation Resolution and Bond Anticipation Non-Arbitrage Certificate with the Chittenden Bank to borrow $122,342.00 until August 15, 2007 in anticipation of a bond for the 2006 Fire Truck. Second by Howard and approved.

Capital Equipment Refunding Note / 2005 Dump Truck: Howard moved that the Board vote to sign the Capital Equipment Refunding Note and Resolution with the Chittenden Bank for the 2005 Dump Truck. Second by Rob and approved.

Request to Serve Alcohol at the Fire Station / Heather Steele for a Family Party on July 14, 2007: Andrea moved that the Board vote to approve the request by Heather Steele for permission to serve alcohol at a family party at the fire station on July 14, 2007 from approximately 3:00 pm to midnight, subject to the following conditions:

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o A responsible person over 21 years of age will be designated to be “in charge” of the event and to monitor alcohol use at the event to ensure that there is no underage drinking and that intoxicated persons do not drive; and

o A “Don’t Drink and Drive” poster shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Howard and approved.

Act 250 Municipal Impact Questionnaire / National Bank of Middlebury: An Act 250 Municipal Impact Questionnaire has been received for the National Bank of Middlebury Hinesburg Branch location on Commerce Street. The questionnaire was forwarded to the Road Foreman, Fire Chief and Police Chief for comment. Comments received have been compiled. Jon moved that the Board vote to authorize the Chair to sign the Municipal Impact Questionnaire for the National Bank of Middlebury, Hinesburg Branch. Second by Andrea and approved.

Tax Stabilization “Piggy Back” Contracts: In March, 2006 the registered voters approved extending the Tax Stabilization “Piggy Back” Contracts for qualified farmers for a five year period from April 1, 2005 to March 31, 2010. Contracts have been drafted for seven participants (Mark Ames, Marshall Delaire, Russell Family Trust (2 parcels), Wendy Ordway & Gary Clark, Andrea Baldwin Haulenbeek & Peter Baldwin, and Barbara & Wayne Bissonette) and are ready for Selectboard signature. Andrea moved that the Board vote to sign the Tax Stabilization “Piggy Back” Contracts for a five year extension from April 1, 2005 to March 31, 2010, as authorized by the voters. Second by Jon and approved with Howard abstaining.

VLCT Chittenden County Labor Report – The Board discussed and agreed there was no benefit to requesting this report.

Additions to the Agenda

Discussion of Commerce Street / Route 116 Intersection – can the Town have input on this with the bank to suggest the possibility of a round about to replace the proposed traffic light. Engineering and permitting a round about will take considerable time and may hold up construction of the bank. Rob agreed to contact the bank regarding a roundabout.

Replacement of Guardrails at Triangle / Intersection of Mechanicsville and Richmond Roads – Jon moved the Board vote to authorize the Highway Dept to spend up to $2,000 to replace the guard rails at the intersection of Mechanicsville and Richmond roads from the 06/07 FY budget. Second by Andrea and approved.

Howard asked what the status of the Police strategic plan is. Jeanne replied she will now be getting started on working on this.

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Report on impact fees – requested the changes made to initial report and final report should be available shortly.

Update on wastewater – Jeanne will be contacting the consultant to see if the project might qualify for EDA funding.

Howard said he believes the zoning needs to be changed before we apply to show need. EDA funding is only for commercial.

Jeanne – energy sustainable task force wants to track energy use at Town buildings. The Board agreed to the request.

Howard moved the Board vote to adjourn at 10:00 p.m., second by Jon and approved.

Respectfully submitted,

Valerie Spadaccini, secretary