Selectboard Meeting
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Attending the meeting; Rob Bast, Andrea Morgante, Jon
Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Chris CichoskiKelly, Russ
Barone, Bart Frisbee, Rocky Martin, Al Barber.
Meeting called to order at
Interview
for Appointment to Recreation Commission / Chris CichoskiKelly – Chris
and his family which includes two children ages 3 and 5 have lived in Hinesburg
for several years. He has not previously
served on a commission but has attended one Recreation Commission meeting and
is familiar with how the commission works.
Howard
moved that the Board vote to appoint Chris CichoskiKelly to the Recreation
Commission to fill a vacancy with a term which expires on
Review
of Legal Documents: Town
Attorney Bud Allen has provided comments on the Irrevocable Offers of
Dedication and easement deeds for the following two projects
Ř
Thistle Hill Development – Russ and
Bart reviewed changes with the Board.
Howard asked about the term “suitable location” in regards to the
easement deed for the roadway over lot 7. He wanted to know if the Town should
decide to put a road through who has final say on location. Russ said as owner of lot 7 when he had a
plan to develop he assumed that he and the Board would work out where the road
would go. He would need to go back to
the DRB to develop on lot 7 as that is labeled for future development and not
included in the current approval.
Language for
indemnification will be removed from the deed so there is no question of
liability.
Easement deed for
water and sewer lines – make it clear the Town only owns to the curb stop for
water and to the main sewer line.
In
regards to the path remove the term safe and passable. Howard asked Russ about the trails and Russ
said he is currently working on this with Frank Twarog.
Bart asked about the three party escrow – Jeanne read the document
noting changes requested by the Town to which Bart was in agreement.
Regarding engineer
testing procedure and costs – Rocky will work with Bart and Russ to find a
mutually acceptable language.
Ř
All documents are
prepared and reviewed by the Town Agent.
Randy moved the Board
vote to accept the documents contingent on getting in writing a statement with
the documents attached from the Town Agent stating he has reviewed and approved
them. Second by Jon and approved.
Discussion
of WWTF Upgrade & Expansion Project
Review of EDU Format/Based
on
Saputo Rates – change to EDU basis and charge
same as all customers. They are not looking for any additional
allocation at this time.
Annual Readjustment of User Rates – will need
to review annually to see if readjustment is
needed.
When Should New Rates
Go Into Effect? – it was agreed after construction when the first bond payment
is due. Rob suggested using the current
rate with the new EDU system in July 08 after in June looking at allocation and
rates. Rocky said the ordinance will
need to be changed first
Review
of How Necessary Tax Revenue is Calculated – allocation and expansion fees will
continue to go into the fund – that could be subtracted from the cost amount to
property taxes.
Allocation
fees in reserve fund go toward capital expenses to use for upgrade if bond vote
fails.
Annual Calculation of
Tax Impact – allocation fees in calendar year.
When To Start
Collecting Tax Revenue – when construction is completed and bond payment
becomes due.
§
Adoption of Resolution for Bond Vote: Howard moved that the Board vote to adopt the
following resolution:
RESOLVED, that the public interest and necessity demand that
certain public wastewater system improvements be made, viz: the upgrade and
expansion of the wastewater treatment facility at an estimated cost of Three
Million Seven Hundred Thousand Dollars ($3,700,000); and
BE IT FURTHER RESOLVED, that the cost of completing the
Town’s share of the costs of constructing such improvements, after application
of available state and federal grants-in-aid, will be too great to be paid out
of the annual revenue of the Town; and
BE IT FURTHER RESOLVED, that a proposal for the issuance of
general obligation bonds of the Town in the aggregate amount not to exceed
Three Million Seven Hundred Thousand Dollars ($3,700,000) to pay for its cost
of the same, subject to reduction through the receipt of any state or federal
grants-in-aid, should be submitted to the legal voters of the Town a special
meeting thereof to be duly called and held for that purpose on
BE IT FURTHER RESOLVED, that all acts relating to the
proposition of incurring bonded indebtedness and the issuance of general
obligation bonds of the Town of Hinesburg for the purpose of constructing and
operating said improvements within the corporate limits of the Town be in
accordance with the provisions of Chapters 53, 97, 101 and 120 of Title 24,
Vermont Statutes Annotated; and
BE IT FURTHER RESOLVED, that the attached Warning and form
of Ballot be adopted for use in connection with consideration of the
above-stated proposition of making said public improvements and incurring
bonded indebtedness therefore.
Second by
Randy and approved.
§
Approval of Warning and Ballot for Bond
Vote: Jon moved that the Board vote to
adopt the attached warning and ballot for use in connection with consideration
of incurring bonded indebtedness in the amount of $3,700,000 for the upgrade
and expansion of the wastewater treatment facility. Second by Randy and
approved.