Selectboard Meeting
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Attending the meeting; Rob Bast, Andrea Morgante, Jon
Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Chris CichoskiKelly, Russ
Barone, Bart Frisbee, Rocky Martin, Al Barber.
Meeting called to order at
Interview
for Appointment to Recreation Commission / Chris CichoskiKelly – Chris
and his family which includes two children ages 3 and 5 have lived in Hinesburg
for several years. He has not previously
served on a commission but has attended one Recreation Commission meeting and
is familiar with how the commission works.
Howard
moved that the Board vote to appoint Chris CichoskiKelly to the Recreation
Commission to fill a vacancy with a term which expires on
Review
of Legal Documents: Town
Attorney Bud Allen has provided comments on the Irrevocable Offers of
Dedication and easement deeds for the following two projects
Ř
Thistle Hill Development – Russ and
Bart reviewed changes with the Board.
Howard asked about the term “suitable location” in regards to the
easement deed for the roadway over lot 7. He wanted to know if the Town should
decide to put a road through who has final say on location. Russ said as owner of lot 7 when he had a
plan to develop he assumed that he and the Board would work out where the road
would go. He would need to go back to
the DRB to develop on lot 7 as that is labeled for future development and not
included in the current approval.
Language for
indemnification will be removed from the deed so there is no question of
liability.
Easement deed for
water and sewer lines – make it clear the Town only owns to the curb stop for
water and to the main sewer line.
In
regards to the path remove the term safe and passable. Howard asked Russ about the trails and Russ
said he is currently working on this with Frank Twarog.
Bart asked about the three party escrow – Jeanne read the document
noting changes requested by the Town to which Bart was in agreement.
Regarding engineer
testing procedure and costs – Rocky will work with Bart and Russ to find a
mutually acceptable language.
Ř
All documents are
prepared and reviewed by the Town Agent.
Randy moved the Board
vote to accept the documents contingent on getting in writing a statement with
the documents attached from the Town Agent stating he has reviewed and approved
them. Second by Jon and approved.
Discussion
of WWTF Upgrade & Expansion Project
- Discussion
of User Rate Increase
Review of EDU Format/Based
on
Saputo Rates – change to EDU basis and charge
same as all customers. They are not looking for any additional
allocation at this time.
Annual Readjustment of User Rates – will need
to review annually to see if readjustment is
needed.
When Should New Rates
Go Into Effect? – it was agreed after construction when the first bond payment
is due. Rob suggested using the current
rate with the new EDU system in July 08 after in June looking at allocation and
rates. Rocky said the ordinance will
need to be changed first
- Discussion
of Property Tax Impact
Review
of How Necessary Tax Revenue is Calculated – allocation and expansion fees will
continue to go into the fund – that could be subtracted from the cost amount to
property taxes.
Allocation
fees in reserve fund go toward capital expenses to use for upgrade if bond vote
fails.
Annual Calculation of
Tax Impact – allocation fees in calendar year.
When To Start
Collecting Tax Revenue – when construction is completed and bond payment
becomes due.
§
Adoption of Resolution for Bond Vote: Howard moved that the Board vote to adopt the
following resolution:
RESOLVED, that the public interest and necessity demand that
certain public wastewater system improvements be made, viz: the upgrade and
expansion of the wastewater treatment facility at an estimated cost of Three
Million Seven Hundred Thousand Dollars ($3,700,000); and
BE IT FURTHER RESOLVED, that the cost of completing the
Town’s share of the costs of constructing such improvements, after application
of available state and federal grants-in-aid, will be too great to be paid out
of the annual revenue of the Town; and
BE IT FURTHER RESOLVED, that a proposal for the issuance of
general obligation bonds of the Town in the aggregate amount not to exceed
Three Million Seven Hundred Thousand Dollars ($3,700,000) to pay for its cost
of the same, subject to reduction through the receipt of any state or federal
grants-in-aid, should be submitted to the legal voters of the Town a special
meeting thereof to be duly called and held for that purpose on
BE IT FURTHER RESOLVED, that all acts relating to the
proposition of incurring bonded indebtedness and the issuance of general
obligation bonds of the Town of Hinesburg for the purpose of constructing and
operating said improvements within the corporate limits of the Town be in
accordance with the provisions of Chapters 53, 97, 101 and 120 of Title 24,
Vermont Statutes Annotated; and
BE IT FURTHER RESOLVED, that the attached Warning and form
of Ballot be adopted for use in connection with consideration of the
above-stated proposition of making said public improvements and incurring
bonded indebtedness therefore.
Second by
Randy and approved.
§
Approval of Warning and Ballot for Bond
Vote: Jon moved that the Board vote to
adopt the attached warning and ballot for use in connection with consideration
of incurring bonded indebtedness in the amount of $3,700,000 for the upgrade
and expansion of the wastewater treatment facility. Second by Randy and
approved.
§
Approval of Selectboard Letter for
Hinesburg Record: Randy moved that the
Board vote to approve and submit to the Hinesburg Record a “Letter to the
Editor” regarding the
§
Review of Town-Wide Mailer – wording
was condensed and some clarifications made.
Other
Business
Approve
Warrants: Howard
moved that the Board vote to approve the warrants (including payroll warrants)
for bills payable as presented by the Town Treasurer. Second by Randy and
approved.
Minutes of
Correspondence from Board of Listers
/ Changes to Lodged Grand List: The Board has received a request
from the Board of Listers to approve corrections to the lodged Grand List due
to errors discovered. Andrea moved that
the Board vote to approve a correction to the Lodged Grand List as outlined in
the letter from the Hinesburg Board of Listers dated
Appointments to the Village Steering
Committee: Terms of appointment on the Village
Steering Committee are expiring for George Dameron, Dona Walker, Brian Busier
and Tracy Applin. George and Dona have
both expressed interest in re-appointment.
In
addition, Karla Munson has expressed interest in being appointed to the Village
Steering to fill a vacancy. Howard moved
that the Board vote to appoint Karla Munson to the Village Steering Committee
to fill a vacancy with a term which expires on
Planning for October 15 Public
Meeting on Noise Ordinance – At the start of the meeting it will be explained the request
for a noise ordinance was a citizen request and the purpose of the meeting is
to get citizen input. The meeting will
be held with comments being directed to the moderator. Basic information regarding an ordinance will
be shared – for example the fact that there can be exclusions. Use the Williston ordinance as a model to
answer questions.
Additions to the
Agenda
Buried Utility on
Andrea withdrew her motion and Howard his second.
Caterer’s Permit to
Serve Alcohol at the Denison Home on
Update on VTrans / ANR
Meeting: update on a meeting they attended with VTrans
and ANR regarding the
The Board discussed
documents being reviewed by the Town Agent and the need for timely review.
Howard moved the
Board go into executive session for Personnel / Annual Performance Appraisal
for Town Administrator Jeanne Wilson.
Second by Andrea and approved.
Howard moved the
Board come out of executive session and adjourn, second by Andrea and approved.
Respectfully
submitted,
Upcoming Meetings
October 15th
Public Meeting on Noise Ordinance
October 29th
Public Meeting on Bond Vote / Wastewater Treatment Facility Upgrade
& Expansion
November 5 Budget
Kick Off Meeting
WARNING
The legal voters of the Town of Hinesburg, Vermont, are
hereby notified and warned to meet at the Town Hall in the Town of Hinesburg on
Tuesday, November 6, 2007, between the hours of seven o'clock (7:00) in the forenoon (a.m.), at which time the
polls will open, and seven o'clock (7:00) in the afternoon (p.m.), at which
time the polls will close, to vote by Australian ballot upon the following
Article of business:
ARTICLE I
Shall
general obligation bonds of the Town of Hinesburg in an amount not to exceed
Three Million Seven Hundred Thousand Dollars ($3,700,000), subject to reduction
from the receipt of available state and federal grants-in-aid, be issued for
the purpose of financing the Town's share of the cost of making certain public
improvements, viz: the upgrade and expansion of the wastewater treatment
facility, at an estimated cost of Three Million Seven Hundred Thousand Dollars
($3,700,000)?
The legal voters of the Town of
The legal voters of the Town of Hinesburg are further
notified that an informational meeting will be held on Monday, October 29, 2007
at the Town Hall in the Town of Hinesburg at seven o’clock (7:00) in the
evening, for the purpose of explaining the proposed improvements and the
financing thereof.
Adopted and approved at a regular meeting of the
Selectboard of the Town of
ATTEST: SELECTBOARD
____________________________ _____________________________
Melissa B. Ross Robert
S. Bast
Town Clerk
_____________________________
Andrea
Morgante
_____________________________
Howard
E. Russell
_____________________________
Jonathan
S. Trefry
_____________________________
Randall
C. Volk
OFFICIAL BALLOT
TOWN OF
ANNUAL MEETING
ARTICLE I
Shall general obligation bonds of the Town of Hinesburg in
an amount not to exceed Three Million Seven Hundred Thousand Dollars
($3,700,000), subject to reduction from the receipt of available state and
federal grants-in-aid, be issued for the purpose of financing the Town's share
of the cost of making certain public improvements, viz: the upgrade and
expansion of the wastewater treatment facility,
at an estimated cost of Three Million Seven Hundred Thousand Dollars
($3,700,000)?
If
in favor of the Bond issue,
make a cross (x) in this square:
If
opposed to the Bond issue,
make a cross (x) in this square: