Selectboard Meeting
November 5, 2007
Page 1 of 4
Attending the meeting; Rob Bast, Andrea Morgante, Randy
Volk, Howard Russell, Jeanne Wilson, Chris Morrell, Al Barber, Rocky Martin,
Holly Russell, Mike Anthony, Marie Gardner, Alex Weinhagen, Fred Silber, Jeff Davis, Bart
Frisbie, Russ Barone, Louis Mullieri
Meeting called to order at 7:02p.m.
FY
08 – 09 Budget Kick Off Meeting
Reports
from Department Heads & Board/Commission Chairs on major budgetary changes
for the upcoming FY 08 – 09 Budget
Mike – highway. Plans
to reclaim and pave 1 mile on
Texas
Hill paving 1000 feet.
Would
like to purchase a few speed monitors. Cost is 3 to 5 thousand to purchase and then
would need to be installed. He would
like fees from traffic speeding violations to go toward this purchase.
Mike is waiting for
the hydraulic reports on replacing the culvert at Geprags on
Al – fire. Addition
to the building and purchase of ladder truck in the future for which there will
be a bond vote for 09/10. Truck cost
estimated at $675,000 new.
A sprinkler system
has been installed at the station with grant funds.
Chris – police. The
strategic plan will not be done till Jan.
There are no major changes proposed now, will revisit after review of
the strategic plan.
Rocky – water/waste
water. Waiting for bond vote results. Continue improvements on the force main.
Sidewalks –
construction on the west and south side of
Pedestrian lighting –
if done will try at Memorial Park.
Recreation –
additional $15,000 for planning and implementing rec facilities on lot 1 of
Creekside. Rocky also noted the
Recreation Commission would like to look at temporary options for additional
field space.
Marie – listers.
Proposal to hire an outside appraisal firm to fill Holly’s listing position
(she retires at end of 08) and to update the Grand List. The listers are
currently getting information on pricing and methods for this change.
Alex – planning and
zoning. They will need a new ½ position
to replace Holly on her retirement but do not expect a large budgetary impact
from this.
If the $12,000 grant
applied for is not awarded for planning work on the village area that will need
to be included in the budget.
NOVEMBER 5,
2007
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Growth center
designation will be budgeted for $20,000 in consultant fees.
Jeanne – computer.
Increase amount for computers and contingency.
Add $1,500 for digital projector.
The web site will no longer be managed on a volunteer basis.
Anticipated increase
of 8 to 13 % in health insurance costs.
Howard asked that
department heads keep in mind when possible bulk purchasing and coordination on
building projects for savings.
Director
of Planning & Zoning Alex Weinhagen /
Howard stated he does not want to give the impression that
because this may be used to help with storm water it removes foundation
concerns of the Board in regards to the road.
Andrea suggested use of the property to look at possible
solutions to other problems of surrounding residents such as septic.
Lister
Marie Gardner & Lister Assistant Holly Russell / Discussion of Tax
Appeal: Andrea moved that the Board vote to go into
executive session with Marie Gardner, Holly Russell and Jeanne Wilson for the
purpose of discussing a legal issue.
Second by Howard and approved.
Andrea moved that the Board vote to come out of executive session, second by
Howard and approved.
Howard
moved the Board vote to support the recommendation of the Board of Listers to
accept an assessed value of $826,000 on parcel #9402. Second by Randy and approved.
Director of Buildings & Facilities
Rocky Martin / Funds for Town Hall Sign – final cost will be $5920 to cover design, fabrication and installation
including wiring and lighting.
Howard moved the Board authorize
expenditure of $5920 for the Town Hall sign with additional funds coming from
the Town Hall budget. Second by Andrea
and approved.
Bart Frisbie & Russell Barone /
Finalize Thistle Hill Development Legal Documents – Andrea moved the Board vote to accept irrevocable
offer of dedication and accompanying deeds for Thistle Hill Development and
authorize the Town Agent to sign documents.
Second by Howard and approved.
Other
Business
Approve
Warrants: Randy
moved that the Board vote to approve the warrants (including payroll warrants)
for bills payable as presented by the Town Treasurer. Second by Howard and approved.
Minutes of October 15, 2007: Randy moved that the Board vote to approve the minutes of
October 15, 2007 as corrected, second by Andrea and approved.
NOVEMBER 5, 2007 page 3 of 4
Minutes of October 29, 2007: Howard moved that the Board vote to approve the minutes of
October 29, 2007. Second by Andrea and
approved with Randy abstaining.
Trial Balances for Water &
Wastewater and General Fund Accounts for Period Ending
10/31/07: Andrea moved that the Board vote to
acknowledge receipt of the trial balances for the water & wastewater and
general fund accounts for the period ending 10/31/07. Second by Randy and approved.
Initiation of Employee Payroll
Deposits for Direct Deposit: Howard
moved that the Board vote to authorize the Town Clerk/Treasurer to initiate the
employee payroll deposit for employees utilizing the direct deposit option on
the day the payroll warrant is processed, in order for payroll funds to be
available to the employees the following day.
This initiation of deposit will occur before the payroll warrant is
signed, but funds will not be available to the employee until the following day
(after the warrant is signed), and the deposit can be reversed if there are
questions which arise from the warrant.
Second by Andrea and approved.
Listers Request for Updates to the
Lodged Grand List: The Board
has received a request from the Board of Listers to approve changes to the
Lodged Grand List due to errors discovered.
Andrea moved that the Board vote to approve corrections to the Lodged
Grand List as outlined in the letter from the Hinesburg Board of Listers dated
October 31, 2007. Second by Randy and
approved.
2008 River Corridor Restoration
& Protection Grant / Beecher Hill Project:
Andrea reported this grant project being undertaken by the LaPlatte
Watershed Partnership will be for work needed between the Highway garage and
Road Cut Permit / Mark Giroux on
Update on CCRPC Substantial Regional
Impact Task Force / Resignation of Schuyler Jackson as Hinesburg Representative: Howard moved that the Board vote
to accept the resignation of Schuyler Jackson as Hinesburg’s representative to
the CCRPC Substantial Regional Impact Task Force. Second by Andrea and approved.
Jeanne will check with another town’s representative to get their input
on the process before the Board decided to appoint another representative.
Overview of ICMA Conference: The Board has received and thanked
Jeanne for the written report on the ICMA Conference attended on October 7 –
10, 2007. Randy moved that the Board
vote to authorize a reimbursement payment of $1,602.59 from 440-3200-40.00 to
Jeanne Wilson as reimbursement for costs associated with the annual ICMA
Conference as budgeted. Second by Howard
and approved.
Additions to the
Agenda
Update on Bissonette
Parcel & LaPlatte Headwaters Initiative / Andrea Morgante – Andrea reported that the closing on
the 301 acre Bissonette property occured last week so
it is now owned by the Town. She asked
about the record keeping regarding the Town’s responsibilities for such ongoing
projects. Jeanne said she has a file on
these items besides the documents in the vault.
NOVEMBER 5, 2007 page 4 of 4
Jeanne said Mike has requested closing of Commerce St
Wednesday and Thursday for the purpose of installation of a culvert across the
road by the National Bank of Middlebury.
Randy moved the Board approve closing Commerce St on 11/7 and 11/8 to
allow Parent Construction to install a culvert for the National Bank of
Middlebury. Second by Howard and
approved.
Andrea moved the Board go into executive session for
personnel discussion, second by Howard and approved.
Andrea moved the Board come out of executive session and
adjourn, second by Howard and approved.
Respectfully submitted,
Valerie Spadaccini, secretary