Selectboard Meeting

December 3, 2007

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Attending the meeting; Rob Bast, Andrea Morgante, Jon Trefry, Randy Volk, Howard Russell, Jeanne Wilson, Steve Button, Rocky Martin, Missy Ross, Frank Koss, Brett Grabowski, Bob and Dot Blanck, Greg Tomczyk, Jennifer Hunter.

 

 

Meeting called to order at 7:10 p.m.

 

FY 08 – 09 Budget Planning Sessions

General Administration (Part 2)

  • Clerk / Treasurer – Reviewed with Missy.

Reduced the amount for the accountant assistance to better reflect past actual.

Howard asked about the restoration project.  Missy said they have finished the vital records.  Information is put into new books with protective plastic sleeves.  They are now working on the old grand list copying onto archival paper and putting into binders.  Property transfer papers will be put in binders.

Howard asked about electronic scanning of documents.  Missy said the state stores them on microfilm.

  • Elections – Reviewed with Missy.  She was asked if with Hinesburg now being two districts if it costs more.  Missy said the machines can read both so it is not considerably more.  Increase is due to the presidential election in Nov 08.
  • Delinquent Tax Collector – Reviewed with Missy. Missy said it is going well, the number of delinquencies dropped slightly.  She feels the Town needs to pursue having some tax sales.
  • Auditors – Reviewed with Jeanne.  Slight increase in professional audit fees.

 

Buildings and Facilities

  • Municipal Buildings, Parks, Streetlights, Sidewalks, Multi-Use Path – Reviewed with Rocky.  Rob asked about the rec path and inclusion of grant revenue funds.  It was agreed it would be better to only show the tax dollars needed. Jeanne will adjust to show just the tax dollar amount for all the years this item has been in the budget with a footnote to show actual expenses.

Sidewalk equipment – Rocky said the amount in the budget is for new equipment, there is an option for used at a lower price.  Howard asked if this is included with discussion for impact fees and Rocky replied it is.  Randy suggested looking at prices to sub contract this work.  It was agreed for now to remove the request.

Sidewalk construction – it was suggested to get a preliminary cost from a contractor.  Jeanne said there is $21,913 in the sidewalk reserve fund and there may also be some funds left over from the sidewalk project on Rt 116.  Reduced amount to $30,000.

Rocky said he needs to add refinishing the Town Hall main floor flooring.  $2,250 was added to repair and maintenance.

Rob asked about the status of fuel bulk purchase by the Town.  Jeanne said it will be discussed at the leadership team meeting.

Removed the request for the stone wall around the new sign at Town Hall.

Decreased site plan and permitting for the Town Green from $15,000 to $5,000.

Village Corridor Improvements – reduced to $37,000 and will run for a three-year period.

 

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  • Water Supply and Wastewater Treatment – Reviewed with Steve.

Operating supplies increase in cost of chlorine, plus additional delivery surcharge.

Testing – additional lead and copper testing required.  This is under dispute and may not be needed.

Machinery – purchase of loader bucket.

           Howard stated next spring when reviewing the ww and water rates to remove the allocation

           and hook up fees revenue to get a true picture of costs needing to be covered.  Andrea asked

           if we need to wait till spring and Rocky said we do not.

Part of the hook up should go in O&M and part in the Capital budget as there are some costs associated with a hook up for the Town. 

The Board asked for water and ww revenues and expenditures to be separated.

Randy asked about the reserve fund.  Rocky said the water dept has a fund of $250,000 (balance of water system upgrade bond).

Howard said he would like to see in the revenue budget interest on investments separated for water and ww.

Jon asked about the proposed vehicle purchase.  Steve said he wants to replace the 98 Ford Ranger, which is requiring a lot of maintenance with a full size truck.  Discussed was the purchase of a used truck vs. new.  Steve said used should work fine as the truck will remain in Town so will not get many miles put on it. 

Jon questioned the lower amount for phosphorus removal. Steve said Saputo flows are down – the average gpd had gone down and the lower amount should cover it.

Rob asked about the generator purchase.  Steve said he wants to replace the one at the pump station and then move the current one to the lagoons.  

 

General Administration (Part 1)

  • Town Administrator Reviewed with Jeanne.  Added line for assistant for 5 hrs a week for admin help.
  • Computers / Copiers / Fax / Website – Reviewed with Jeanne.  Jeanne will be looking for prices from other service providers for comparison for computer repair / maintenance services.

Computer Hardware – the Board suggested increasing from $3000 to $3700 to allow A$1,500 for contingency.  A new desktop is needed for P & Z. Alex proposed getting a new lap top for him and to give his computer to the listers.  The current lister computer would be retained for P & Z.

 

  • Public Health –reviewed and no change needed.