Selectboard Meeting
January 26, 2009
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Marion and Sophie Szwaja, Brian and Lisa Washburn, Frank Koss, Ed Waite, John Lyman, Fred Silber, Jeremy Steele, Al Barber, Rocky Martin, Alex Weinhagen, Rob Bast, Russ Barone, Valerie Spadaccini.
Meeting called to order at 7:00 p.m.
Valerie Spadaccini gave the Board members a copy of a letter from Lt. Barbic, of the State Police, referring to a safety survey the Community Advisory Board for the State Police would like to conduct. The Board reviewed a sample of possible questions on the survey. The Board was in favor of offering the survey but would like to review the actual survey before final approval.
Public Bid Opening / Shadow Lane Parcel (Tax Map #14-21-17.00):
There were no bids received at this point.
Lisa Washburn asked about the idea mentioned at the previous meeting of the possibility of splitting the lot. Jeanne explained this could be done through a boundary adjustment; there is a $75 zoning fee, and legal fees for drawing up the deeds, there is no survey required.
Howard moved the Board vote to table the discussion with the intention of opening later in the meeting, second by Andrea and approved.
The Washburn’s and Szwaja’s came back to the Board with a bid of $3,000 from Marion Szwaja, Sophie Szwaja, Brian Washburn and Lisa Washburn.
Ken moved that the Board vote to award the bid for the conveyance of a parcel of land on Shadow Lane (Tax Map # 14-21-17.00) to Marion Szwaja, Sophie Szwaja, Brian Washburn, and Lisa Washburn for the bid amount of $3,000. The impending sale must be publicly warned, and the conveyance can be completed if a petition that objects to the sale, signed by five percent of the legal voters of Hinesburg, is not received within 30 days of the date of public notice. If M. Szwaja, S. Szwaja. B. Washburn, L. Washburn fail to produce the bid amount at the completion of the 30-day notice period, the bid will be awarded to the second highest bidder.
Second by Howard and approved.
Development on Class 4 Road / Russ Barone for Single Family Home on Lavigne Hill Road: Discussed was the need for an association responsible for maintenance of the road. Howard said he feels getting all development to be a part of a homeowner’s assoc can be problematic. Jeanne noted that any development on a class 4 road will need DRB approval and the association can be addressed at that time.
Ken asked about possible ancient roads, Howard said there appear to be no issues as the Ancient Roads Committee found a survey of a road that went through the area that appears to be discontinued. There was no decision made as the Board wanted time for further review. It will be taken up at the next meeting.
Director of Buildings & Facilities Rocky Martin / Development of Site Plan for Municipal Parcel (Fire, Police and Creekside Lot #1)
Rocky had a preliminary design of the Fire Station addition with the Police Station co-location.
The Board said they are looking for a comprehensive report addressing if this is the best location and why with a projected need for 20 years for both departments.
Frank Koss said he and Fred have a plan that addresses the needs of the Police Dept for the next 20 years. The Selectboard said they need to have this in writing.
Speaking to the proposal from Bast and Rood Architects for building design development and estimating, Rob Bast said they can take the information gathered to date and reorganize it into a simple document that shows what should be done and why.
Rocky will come back to the Selectboard with a concise document addressing the projected needs.
Director of Planning & Zoning Alex Weinhagen / Review of Proposed Interim Zoning Language: Alex advised the Board that any use other than Saputo re-opening with their previous use would have conditional use review approval.
Jon said he would like to see warehousing included with manufacturing. Howard asked if the DRB has the ability to assess impact on residential areas as this is in close proximity to a residential area. Alex said they do.
The Board agreed to the language of option 2 with the one change of warehousing.
Howard moved that the Board vote to warn a public hearing on the Saputo Site Interim Zoning Regulations for February 16, 2009. Second by Randy and approved.
Other Business
Approve Warrants: Randy moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Minutes of January 5, 2009: Howard moved that the Board vote to approve the minutes of January 5, 2009 as corrected. Second by Andrea and approved with Randy abstaining.
Minutes of January 12, 2009: Andrea moved that the Board vote to approve the minutes of January 12, 2009 as corrected. Second by Howard and approved.
Sign Warning for March 2, 2009 Town Meeting: The warning for Town Meeting has been finalized and reviewed.
Randy moved the Board vote to strike articles 17 and 18 from the warning, second by Ken. Randy said he feels these have no local relevance and can become cumbersome if we get too many. Andrea feels it is appropriate to discuss at a time when the citizens come together and can hear everyone’s opinions. Howard agreed with Andrea and noted if it becomes cumbersome the Board can deny the request to include in the warning.
Motion voted and failed with Randy supporting.
Appointments to Saputo Redevelopment Steering Committee: There are five remaining openings on the Saputo Redevelopment Steering Committee. Will Patten and Rolf Kielman were previously appointed to the seven-member committee. The following people have expressed interest in serving on the committee:
1. Tom Ayer
2. Kathy Beyer
3. Scott Buckingham
4. Laura Carlsmith
5. Lanny Dennison
6. Tom Dillon
7. Sara Armstrong Donegan
8. Len Duffy
9. Dawn Francis
10. Andrew Frost
11. John Hamilton
12. Joe Iadanza
13. Will MacKinnon
14. Julie Rubaud
15. Bill Schubart
16. Bruce Wheeler
Andrea moved that the Board vote to appoint Bill Schubart to the Saputo Redevelopment Steering Committee, second by Ken and approved.
Randy moved that the Board vote to appoint Len Duffy to the Redevelopment Steering Committee, second by Jon, motion failed.
Andrea moved that the Board vote to appoint Laura Carlsmith to the Redevelopment Steering Committee, second by Howard and approved.
Ken moved that the Board vote to appoint Sara Armstrong Donegan to the Redevelopment Steering Committee, second by Andrea and approved with Howard abstaining.
Randy moved that the Board vote to appoint Will MacKinnon to the Redevelopment Steering Committee, second by Howard and approved.
Andrea moved that the Board vote to appoint Scott Buckingham to the Redevelopment Steering Committee, second by Howard and approved.
The Selectboard urges the committee to solicit input from all candidates looking to work on the committee.
Alex will attend the first meeting to help get them off the ground.
Review of Beecher Brook Study: Ken moved that the Board vote to authorize the Chair to sign a letter from the LaPlatte Watershed Partnership, indicating the Board’s intention to proceed with the Partnership’s recommended alternative which requires a conservation restriction on the area of the Town-owned land identified in the map “Town Garage Corridor Area” from the December 18, 2008 report by the LaPlatte Watershed Partnership. Second by Howard and approved with Andrea abstaining.
Authorize Expenditure of Funds for Impact Fee Ordinance Consultant Work: Ken moved that the Board vote to authorize the expenditure of up to $4,000 in funds from the current budget to initiate work by consultant Mike Munson on phase 1 of an impact fee ordinance. Funds to be utilized from the following line numbers:
$1,000 from 440-3600-11.00 (Planning & Zoning Salaries)
$1,000 from 440-3600-30.00 (Planning & Zoning Ads & Notices)
$2,000 from 440-3600-80.00 (Planning & Zoning Special projects)
Second by Randy and approved.
The Board agreed phase 1 will be Public Safety.
Resignation from Planning Commission / Kay Ballard: Ken moved that the Board vote to accept the resignation of Kay Ballard from the Planning Commission effective immediately. Second by Andrea and approved.
Appointment to the Ancient Roads Committee: Randy moved that the Board vote to appoint Don Wheater to the Ancient Roads Committee, with a term which will expire on July 1, 2009. Second by Ken and approved.
Amendment to Revolving Loan Fund Agreement / Wastewater Upgrade Project: Randy moved that the Board vote to authorize the Chair to sign Loan Amendment No. 1 for the Vermont EPA Pollution Control Revolving Fund. This amendment will increase the loan amount for the wastewater upgrade project from $14,900 to $49,360. Second by Andrea and approved.
Animal Control Housing Agreement with Humane Society of Chittenden County: The fee for bringing dogs to the humane society will increase from $40 per dog to $50 per dog for 2009. There is no fee for the first 5 cats per town; thereafter there is a fee of $10 per cat. Howard moved that the Board vote to approve the Animal Control Housing Agreement with the Humane Society of Chittenden County for the period 1/1/09 – 12/31/09. Second by Andrea and approved.
Other Board Member Items
Andrea reported on information from the MPO meeting, the culvert replacement to be done on Shelburne Falls Rd may be eligible for stimulus funding. Paving on Pond Rd is currently not eligible because it is not correctly classified. Andrea said she has researched the information so that Pond Road can meet eligibility.
Ken brought up the point that as the Selectboard has appointed various Town Committees and they do not have contact with some of these committees on what progress is being made on their particular project. It was agreed the Selectboard should be copied on minutes of meetings. Committee members can also be invited to come update the Board at a meeting.
Addition to the Agenda
Update on Creekside Phase 2 VTrans Permit Application / Kinney Drugs – The traffic report from Mike Weisel had been completed. Howard is still concerned that it is not clear in signing the permit what the Town is committing to.
Andrea noted the traffic study was only done for Farmall Dr and not the effects on other intersections. She also has concerns with the slip lane deterring any traffic calming attempts.
Andrea moved the Board go into executive session for Discussion of Legal & Personnel Issues, second by Howard and approved.
Andrea moved the Board come out of executive session and adjourn, second by Howard and approved.
Outgoing Correspondence
Letters to State Officials, Chittenden County Representatives & Senators regarding Federal Economic Stimulus Package & Wastewater Upgrade Project
Respectfully submitted,
Valerie Spadaccini, secretary