Selectboard Meeting
May 4, 2009
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Jen McCuin, Steve Button, Doug Olufsen, Frank Koss, Mike Anthony, Bill Schubart, Jean Isham, Rocky Martin, Alex Weinghagen, Brent Francis, Marc Teixeira, Jim Condos
Meeting called to order at 7:00 p.m.
Recognition & Awards Presentation / Employee Wellness Program Pedometer Challenge: Ten employees participated in an eight-week pedometer challenge as part of the VLCT Employee Wellness Program. Participation in the wellness program will allow the Town to receive a reimbursement on health care premiums of up to 4% of premium cost. The ten employees are Kayhon Bahar, Steve Button, Cheryl Hubbard, Renae Marshall, Jennifer McCuin, Rocky Martin, Missy Ross, Alex Weinghagen and Jeanne Wilson. The ten walked a total of 5,718,996 steps, or approximately 2,859 miles during the eight-week period. The winner of the challenge was Doug Olufsen, with 807,523 steps.
In recognition of their participation the Selectboard presented certificates of appreciation for each participant, as well as a prize for the top finisher Doug Olufsen.
Highway Foreman Michael Anthony / Bids on Truck Body for Purchase in FY 09 – 10 Mike has solicited bids for truck bodies, and received the following bids:
$67,247 - Tenco, plus they will upgrade the sander system in 2006 truck for $1,576 = $68,823
$69,460 - H.P. Fairfield
$66,275 – Atec
Howard moved that the Board vote to award the bid for the FY 09 – 10 purchase of a truck body to Tenco for $68,823 as recommended by the Highway Foreman. Second by Randy and approved.
Mike advised the Board that by using liquid chloride last winter he was able to reduce the times the crew applied salt to the roads. Andrea said there are water samples being tested from the LaPlatte and Lewis Creek. They will monitor the chloride levels in the future to see what the impact of using the liquid chloride may be.
Police Officer Frank Koss / Update on Speed Study and Village Speed Enforcement – Frank suggested the new speed display unit the Town purchased be installed for northbound traffic on Silver St just South of Isham Rd.
Frank reviewed the CCMPO traffic speed data information with the Board.
Mechanicsville Rd – currently posted at 35mph was recommended to be reduced to 30 mph. Also suggested was the possibility of making it a one-way road from the intersection at Rt 116 north to Commerce St.
Silver St currently posted at 40 mph was recommended to be reduced to 30 mph for .25 miles from intersection at Rt 116.
Charlotte Rd – discussed reducing speed from the bridge to the Rt 116 intersection.
Frank recommended installation of a yellow blinking light on Rt 116 before entering the village area to give better definition of slowed speed in the village. It is not known if the Town can do this as it is a State Highway.
Bill Schubart, Saputo Redevelopment Steering Committee / Update on Committee Work – Bill said the chairs of the Sustainable Community Committees support use of remainder of funds in the Julie Beth Hines contract be used for her assistance in applying for the CDBG grant relating to redevelopment of the Saputo property.
Andrea moved the Board vote to approve funds remaining in the Julie Beth Hines contract with the Sustainable Community Committees be used to work with the Saputo Redevelopment Committee with the understanding the chairs of the Sustainable Committees are in favor of this. Second by Ken and approved.
Brent Francis / Request to Waive Zoning Fee for Revision to Subdivision – Brent explained he is modifying an existing subdivision not applying for a new subdivision. According to Peter Erb there is no need for a warning so can waive the $75.00 warning fee but there is some workload involved to review the request.
Andrea asked if there is a need to modify the fee structure to address changes to existing subdivisions.
The Board will contact Planning and Zoning for a recommendation and ask what the frequency is of modifications to subdivisions and if there is a need for a fee structure to cover like situations, and encourages the applicant to apply to the DRB and not have to pay a fee till this is decided.
Marc Teixeira and Jim Condos Vermont Gas / Discussion of Utility Permit and Escrow Agreement for Extension of Vermont Gas Mains to Hinesburg
Vermont Gas is questioning two items in the buried utility permit from the Town 1) the 4 foot separation of pipe (this is being worked out with Steve and Rocky) and 2) need for an escrow agreement.
They have never been required by any other towns to have an escrow. Vt Gas had not been notified by other towns of the problems that were relayed to Rocky regarding work done by Vt Gas. They will be in touch with those towns to satisfy the situation. If the Town is still requiring this Vt Gas will accept it.
Noted in the proposed escrow agreement was the requirement to restore private property as well as Town property damaged in the course of installation. Rocky will have the Town Agent check on this regarding private property.
Discussion of Village Growth Area Rezoning Proposal and Official Map / Review of Feedback from April 6 Public Hearing and Next Steps –
Ken proposed the Selectboard adopt and have the Planning Commission work on areas of concern and at the same time work on rural zoning – he sees this as a master plan to work from.
Andrea supports increasing density regulations as written but feels there are a lot of loopholes present that will not achieve the vision in the Town Plan and so would vote against adopting.
Randy feel there is too much regulation and control and for that reason will give undesirable results – he is intrigued with moving ahead with a partial approval. He would support adopting if it seems that sending it back to the Planning Commission will result in another two-year delay.
Howard wants to move ahead and feels there are areas that can move ahead now, but he is troubled with some areas in the Village NW. He could move ahead with a partial approval with anticipation of additional work on some areas that would coincide with addressing reduced rural densities.
Ken moved the Board vote to adopt the Village Growth Area Zoning and Subdivision Regulation Changes as presented at the April 6, 2009 public hearing. Second by Randy.
Andrea moved to amend the motion to strike item (e) New section 2.5.3 Stream Buffer Areas found on page 29. Second by Howard. Amendment to the motion voted; Howard, Andrea, Ken and Jon in favor Randy opposed. Amendment to motion approved.
Motion voted as amended Ken, Randy and Jon in favor Howard and Andrea opposed. Motion passes.
Ken moved to reconsider the motion as amended, second by Randy and approved. Ken then moved the Board vote to adopt the Village Growth Area Zoning and Subdivision Regulation Changes as presented by the Planning Commission dated April 6, 2009 as is. Second by Randy. Randy, Ken and Jon in favor Howard and Andrea opposed, motion is approved.
Other Business
Approve Warrants: Howard moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Andrea and approved.
Minutes of April 20, 2009: Randy moved that the Board vote to approve the minutes of April 20, 2009 as corrected. Second by Howard and approved.
Minutes of April 22, 2009: Randy moved that the Board vote to approve the minutes of April 22, 2009. Second by Howard and approved.
Minutes of April 29, 2009: Ken moved that the Board vote to approve the minutes of April 29, 2009. Second by Randy and approved.
Trial Balances for Water & Wastewater and General Fund Accounts for Period Ending 4/30/09: Ken moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 4/30/09. Second by Andrea and approved.
Road Cut Permit Application / Hinesburg Land Trust on Gilman Road: This application is associated with a subdivision, which has received final approval from the DRB Howard moved that the Board vote to approve the road cut permit application of the Hinesburg Land Trust for a road cut on Gilman Road (a subdivision of Tax Map #12-01-02.10) as outlined in the permit dated 1/20/09, subject to the terms and conditions placed on the permit by the Highway Foreman and all state and local permits governing the development of this parcel. Second by Ken and approved.
Follow-Up Discussion of CCTA Presentation / Public Transportation Options for Hinesburg – The Board agreed not to hold a special Town Meeting to vote on this, they will include it at Town Meeting next March.
Other Board Member Items –
Howard said the next set of letters regarding ancient roads need to be sent out. Randy moved the Board vote to authorize the Chair to sign the letters from the Ancient Roads Committee, second by Ken and approved.
Jeanne informed the Board she received correspondence from Saputo regarding the Town pumping their well. Saputo clarified that the Town does not have permission to pump from their well.
Randy moved the Board vote to adjourn, second by Howard and approved.
Respectfully submitted,
Valerie Spadaccini, secretary