Selectboard Meeting
August 17, 2009
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Jeanne Wilson, Shawn Murray, Ted Palmer Jr.
Meeting called to order at 7:00 p.m.
Road Cut Permit / Shawn Murray on Magee Hill Road: Shawn is requesting a road cut permit for parcel on Magee Hill Rd. Ted Palmer Jr, neighboring property owner, is concerned with the possibility of water being diverted onto his property. He has had a continuing problem with drainage from the road and has worked with Mike Anthony to mitigate the problem. There was some question of the road cut requested at the meeting tonight not being what Mike had reviewed and approved.
Andrea said this is an opportunity to not only look at the driveway but to look at the long term plans for the road and make improvement. The Board agreed to wait on this request and have Mike Anthony address the Board’s questions. The Board asked Shawn to have Mike meet with his engineer and review the proposed road cut.
Other Business
Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.
Minutes of August 3, 2009: Randy moved that the Board vote to approve the minutes of August 3, 2009 as corrected, second by Ken and approved.
Trial Balances for Water & Wastewater and General Fund Accounts for Period Endind 7/31/09: Ken moved that the Board vote to acknowledge receipt of the trial balances for the water & wastewater and general fund accounts for the period ending 7/31/09. Second by Randy and approved.
Reserve Funds From FY 08 – 09: Andrea asked about the $5,000 donated by the Trust for Public Land for signage at the new town forest. Jeanne said donations are not reserve funds. Andrea moved that the Board vote to approve the following FY 08 – 09 Reserve Funds:
Recreation Path $109,907.86
Corridor Improvement Project $55,820.53
Land Preservation $22,431.00
Records Restoration $25,362.98
Records/Print, Bind & Microfilm $ 8,505.27
Police Station Upgrade $ 3,280.20
PC Professional Services $ 2,840.98
Recreation $15,696.85
Reappraisal $57,098.10
Highway Paving / Reconstruction $54,681.95
Fire Department / Landscaping $19,700.00
Tree Planting $ 4,905.86
Conservation Commission $ 6,820.53
Total Reserves $387,052.11
Second by Ken and approved.
Vermont Muncipal Bond Bank Refunding / Municipality Certificate as to Municipal Bond: On July 21, 2009, the Vermont Municipal Bond Bank issued and sold 2009 Series 2 refunding bonds for the purpose of providing debt service reductions to a number of Vermont municipalities. In order to take advantage of the debt service saving for the Town Hall debt, the Selectboard must approve a Municipality Certificate as to Municipal Bond that has been prepared by the J. Paul Giuliani on behalf of the Bond Bank. The Town will save $6,542.75 through this program. Ken moved that the Board vote to approve and sign the Vermont Municipal Bond Bank Series 2009-2 Refunding Bonds Municipality Certificate as to Municipal Bond in order to take advantage of debt service reduction for the debt for the 1992 Town Hall renovations. Second by Randy and approved.
Request from Board of Listers / Correction to Grand List: The Board has received a request from the Board of Listers to approve a change to the Lodged Grand List due to an error in an assessment. I move that the Board vote to approve corrections to the Lodged Grand List as outlined in the letter from the Hinesburg Board of Listers dated August 11, 2009.
Correspondence Regarding Animal Control Ordinance: The Selectboard has received a letter from Maureen Brough of Silver Street, requesting that the Board revise the Animal Control Ordinance so that it applies to dogs on the common land of condominiums as well as public land.
Jeanne has checked into this – common land of general condominium areas do not fall into areas to be controlled by ordinance.
Jeanne will write a letter of reply to Maureen and pass on any information she gets from Community Partners that may be of help.
Agency Request Review Committee / Mission & Organization Statement: A mission & organization statement has been drafted in order for the Selectboard to formally create a standing committee to review and prioritize agency requests for appropriations as part of the budget preparation process.
In reviewing the draft areas of discussion were: conflict of interest – Ken noted if a person is serving on a Board of any agency requesting funding they can then not be on this committee even though they have no control over the agency requesting funds. Randy pointed out those persons are often best suited to making these recommendations. The Selectboard has the final decision on including agency requests for voting at Town Meeting, the committee is just making a recommendation. Randy suggested having the person disclose their connection with an agency so the Board is aware of it.
Social Agencies – other agency services can be included in other areas of the budget or added to this list as the Selectboard decides (an example was including Hinesburg Rides last year).
Ken moved the Board vote to adopt the Agency Request Review Committee Mission and Organization statement as proposed and amended at tonight’s meeting. Second by Andrea and approved.
Correspondence to the Village Steering Committee: A letter has been drafted to the Village Steering Committee in response to its July 20, 2009 letter to the Board regarding recommendations for the village area. The Board reviewed and signed the letter.
Designation of Voting Delegate for VLCT Annual Business Meeting: Randy moved that the Board vote to designate Town Administrator Jeanne Wilson as Hinesburg’s official voting delegate at the VLCT annual business meeting at the Barre Municipal Civic Center on Thursday, October 1, 2009. Second by Ken and approved.
Other Board Member Items – Randy noted that the “no right turn” sign coming out of Lantman’s lot is not obvious. Jeanne will check with VTrans if it can be hung from the overhead wire.
Ken asked if there was updated info on Rocky’s memo regarding Brett Grabowski’s outstanding bills. Jeanne said there is nothing new on it.
Andrea moved the Board go into executive session including Jeanne Wilson for discussion of legal and personnel issues, second by Randy and approved.
Andrea moved the Board come out of executive session and adjourn, second by Randy and approved.
Respectfully submitted,
Valerie Spadaccini, secretary