Selectboard Meeting
September 21, 2009
Attending the meeting; Jon Trefry, Andrea Morgante, Ken Brown, Randy Volk, Howard Russell, Jeanne Wilson, Kate Bissonette, Mike Bissonette, Rocky Martin, Alex Weinhagen, Jean Isham, Colleen MacKinnon, Lisa Falcone, Bill Marks.
Meeting called to order at 7:00 p.m.
Jon opened the Public Hearing on Proposed Changes to Zoning Regulations (Farm Worker Housing, Wireless Telecommunication Facilities, Cemeteries and Crematories, Noise Performance Standards, Lease Permitting Clarification): Jon read letter to the Board from Tim Casey commenting on the noise performance standards. He suggests including as a factor to be considered which zoning district the property is located in. Jon read the change which includes language referring to intensity, duration and frequency. It was noted the Zoning Administrator has the discretion to consider the zoning district.
Jon closed the Public Hearing at 7:30.
Ken moved that the Board vote to adopt changes to the zoning and subdivision regulations, with regards to farm worker housing, wireless telecommunication facilities, cemeteries and crematories, noise performance standards and lease permitting clarification, as presented at the public hearing on September 21, 2009. Second by Randy and approved.
Interview for Appointment to Development Review Board (Alternate) / Kate Bissonette.
Kate said she is interested in the appointment as the future of Hinesburg is important to her. She studied business at Castleton College and is currently working at the Hinesburg Community School. When asked she said she is open to listening to opinions that are not hers and looking at the merits of the situation.
Colleen MacKinnon said Kate served an internship in the CSSU office and did a great job and is a well organized person.
Director of Planning & Zoning Alex Weinhagen / Discussion of Planning Commission’s Work on Rural Area Development Density – Alex introduced to the Board options that are under consideration by the Commission for the purpose of getting feedback from the Board on the direction the Commission is heading. Andrea said we need to look at what the picture is for the whole district and this is not accomplished if looking at this on a per parcel situation.
Howard noted when considering the access road to remember that development 2 to 3 miles down a dirt road has a greater impact than a development a few hundred feet onto dirt from a paved road and they should not be treated equal.
Bill Marks said the Conservation Commission discussed combination of the two options and overall lot size can be incorporated into option 1. Area based zoning can provide for maximum lot size rather than density bonuses. Could require PRD’s.
In general, the Board was in agreement with the Commission’s ideas.
Discussion and Review of Proposed Changes to Wastewater Capacity Allocation Ordinance - final changes will be reviewed at the next meeting.
Director of Buildings & Facilities Rocky Martin
Bid Results for Toolcat: A RFP was sent out to seven area vendors for the purchase of a Toolcat for winter sidewalk maintenance. Two bids were received, as follows:
Bobcat of the Champlain Valley, Essex Junction = $51,890.40
L.W. Greenwood and Sons, East Randolph = $56,540.00
Howard moved that the Board vote to award the bid for purchase of a Bobcat Model 5600 Turbo Work Machine with specified options to Bobcat of the Champlain Valley for a net bid price of $51,890.40. Second by Ken and approved. This price includes a $1,600 allowance for trade in.
Discussion of Bissonette Hay Cutting Agreement / Laplatte Headwaters Town Forest: An agreement has been prepared between the Town and Wayne and Joe Bissonette regarding haying of the Laplatte Headwaters Town Forest. The agreement has been reviewed and approved by Town Agent Bud Allen and the LHTP Management Committee. Randy moved that the Board vote to sign the Agreement between the Town of Hinesburg and Wayne Bissonette and Joe Bissonette for Haying at Laplatte Headwaters Town Forest, as prepared and dated September 21, 2009. Second by Ken and approved.
Water & Wastewater Permit / Green Street Project: Howard moved that the Board vote to approve and sign the Water and Wastewater System Extension Permit for Green Street LLC for the project on Charlotte Road. Second by Ken and approved.
HCS School Board Chair Colleen MacKinnon / Update on Proposed Bond Vote for Improvements to 1969 Wing – Colleen distributed a draft of information on the renovation project. Colleen stated that the school board is committed to reducing the school budget next year. Howard asked if there has been thought to allowing multiple uses for the building. Colleen said that has been discussed, if attendance was reduced significantly they would pull out of the white building which would be available to lease. Board members made suggestions on how to better present the proposal to the residents.
Other Business
Approve Warrants: Ken moved that the Board vote to approve the warrants (including payroll warrants) for bills payable as presented by the Town Treasurer. Second by Randy and approved.
Minutes of August 31, 2009: Ken moved that the Board vote to approve the minutes of August 31, 2009 as corrected, second by Howard and approved.
Minutes of September 10, 2009: Ken moved that the Board vote to approve the minutes of September 10, 2009. Second by Howard and approved with Andrea abstaining.
Minutes of September 15, 2009: Howard moved that the Board vote to approve the minutes of September 15, 2009. Second by Randy and approved with Andrea abstaining.
Appointment to the Recreation Commission: Michael Bissonette has expressed an interest in an appointment to the Recreation Commission. The vacancy has been published and posted. No other letters of interest have been received. Howard moved that the Board vote to appoint Michael Bissonette to the Recreation Commission to fill a vacancy with a term which expires on January 1, 2012. Second by Randy and approved.
Appointment to Development Review Board (Alternate): Howard moved that the Board vote to appoint Kate Bissonette as an alternate member of the Development Review Board, to fill a vacancy with a term which expires on January 1, 2010. Second by Ken and approved.
Howard noted that when filling appointments the board and committee chairs should advise the Selectboard if there is a particular skill they are looking for in a person who would serve on that board or commission.
Appointments to the Agency Request Review Committee: At the August 17, 2009 meeting, the Board adopted the mission and organization statement for the Agency Request Review Committee. This committee will review funding requests from social service agencies, and will make a funding recommendation to the Selectboard as part of the budget preparation process. Notices to solicit members for the committee have been posted and published. The following candidates have expressed interest in a committee appointment:
Kathleen Templin / Isham Road – no social service affiliation
Katharine Hikel / Tyler Bridge Road – no social service affiliation
Kate Schubart / Magic Hill Road – on the board of directors for Vermont Works for Women and Stern Center for Language and Learning
Howard moved that the Board vote to appoint Kathleen Templin to the Agency Request Review Committee for a three-year term, which will expire on September 30, 2012. Second by Randy and approved.
Ken moved that the Board vote to appoint Kate Schubart to the Agency Request Review Committee for a two-year term, which will expire on September 30, 2011. Second by Howard and approved.
Howard moved that the Board vote to appoint Katharine Hikel to the Agency Request Review Committee for a one-year term, which will expire on September 30, 2010. Second by Andrea and approved.
Dynamic Duathlon on October 4, 2009 / Request for Use of Town Roads: This event will involve both a bicycle race and a foot race on various roads in Hinesburg. The bicycle race will utilize CVU Road, Mechanicsville Road, Charlotte Road and Shelburne Falls Road. The foot race will utilize CVU Road, Pond Road, Pond Brook Road and Richmond Road. Traffic control and crossing guard assistance will be provided by the race organizers. Howard moved that the Board vote to authorize Heart of Vermont Productions to utilize town roads for a bicycle and foot race on Sunday, October 4, 2009, as outlined in the request form and accompanying race route map. Second by Andrea and approved with the request that permission to hold the event be secured before advertising the event in the future.
Final Review and Adoption of Public Safety Impact Fee Analyses and Ordinance - Jon noted errors needing corrections. They will take up further review and adoption at their next meeting.
Additions to the Agenda
Caterer’s Request to Cater Malt and Vinous Beverages & Spirituous Liquors: Howard moved the Board convene as the Liquor Control Board, second by Andrea and approved.
Howard moved that the Board vote to approve a caterer’s permit to cater malt and vinous beverages and spirituous liquors by Eurowest Inns, Inc. (d/b/a The Essex Resort & Spa) for a private party on Pine Shore Drive on September 19, 2009. Second by Randy and approved.
Howard moved the Board come out of session as the Liquor Control Board, second by Ken and approved.
VTrans Grant Amendment for High Risk Rural Roads Program / Silver Street: Ken moved that the Board vote to authorize the Chair to sign the Vermont Standard Grant Amendment #1 for the Silver Street High Risk Rural Roads Program to increase the maximum grant amount by $4,110.35,from $12,889.65 to $17,000. The increase is necessary for the purchase of additional signage as was recommended by the VTrans project inspector. Second by Andrea and approved.
The DRB is seeking technical assistance from the CCMPO in locating the intersection for a road for the proposed development at Ballard’s Corner. The Board discussed and approved the request. Alex will sign the letter of request.
Howard moved the Board go into executive session for discussion of Personnel and Legal Issues including Jeanne Wilson, second by Andrea and approved.
Howard moved the Board come out of executive session, second by Andrea and approved.
Howard moved that the Board vote to accept Attorney Franco’s request to stay the suspension of Officer Kim Moore, pending a hearing as requested. Second by Randy and approved.
Howard moved to adjourn, second by Randy and approved.
Respectfully submitted,
Valerie Spadaccini, secretary