Selectboard Meeting * April 5, 1999

Attending the meeting: Lynn Gardner, John Guttler, Randy Volk, Andrea Morgante, Jon Trefrey, Kathleen Ramsay, Rocky Martin, Mike Anthony, Dale Emery, Ed Boudreau, Jerry Livingston, Leslie Morrisey, Stewart Pierson.

Meeting called to order at 7:00 p.m.

Mike proposed the following change to the overweight policy.

Up to 4 trips per day per company at 55,000 lbs; Over 4 trips per day at 55,000 lbs must be permitted, with destination(s) specified in permit - no blanket permits will be issued.

No permits issued for over 55,000 lbs except:

* Moving heavy equipment in and out of a job site;

* up to 69,000 lbs for log trucks (many request 90,000 lbs or more), with destination(s) specified in permit - no blanket permits will be issued

* up to 90,000 lbs for agricultural (milk & feed) trucks only, with destination(s) specified in permit - no blanket permits will be issued

Mike states that Shelburne had a similar policy and with their own scales are able to enforce it easily. The Board will look at this at their next meeting with the Police included in the discussion.

Richmond Road Speed Limit - J. Livingston and L. Morrisey, residents of the Richmond Road were present to express their disapproval of increasing the speed limit. Leslie has concerns with increased speed to the safety of walkers. She feels this is a part of the neighborhood (loop around Magee Hill) and allowing increased speed is taking this area away form the neighbors use in favor of commuters. The Board advised that an engineering report was done by the Police Dept stating this is an acceptable speed for that portion of road. The question was raised if the speed could be increased to 40 mph or is a new study needed to do this. Kathleen will check on the procedure required, and this will be on the agenda for the next meeting.

Approve Warrants / Randy moved that the Board approve the Warrants for Bills Payable as presented by the Town Treasurer. Second by John and approved.

Approve Minutes/Meeting of March 22, 1999/ John moved that the Board vote to approve its Meeting Minutes of March 22, 1999. Second by Randy and approved.

Driveway Permit/Leavensworth Road/Shumway Andrea moved that the Board vote to approve the Driveway Permit application of Scott Shumway for a road cut on the class 4 portion of Leavensworth Road with the understanding this will not be maintained by the Town, subject to the terms and conditions placed on the permit by the Road Foreman and the provisions of all state and local regulations governing the development of this parcel. Second by Jon and approved.

April 5, 1999

Driveway Permit/Silver Street/Blumen - Randy moved that the Board vote to approve the Driveway Permit application of Sandra White for a road cut on Silver Street, subject to the terms and conditions placed on the permit by the Road Foreman and the provisions of all state and local regulations governing the development of this parcel. Second by John and approved.

Driveway Permit/Gilman Road/Hemingway - John moved that the Board vote to approve the Driveway Permit application of Sam and Lee Hemingway for a road cut on Gilman Road, subject to the terms and conditions placed on the permit by the Road Foreman and the provisions of all state and local regulations governing the development of this parcel. This is the same road cut approved by the Planning Commission in its Final Plat approval of February 4, 1998. Second by Andrea and approved.

Driveway Permit/Commerce Street/Washburn - Randy moved that the Board vote to approve the Driveway Permit application of Barry Washburn for a second road cut on Commerce Street, subject to the terms and conditions placed on the permit by the Road Foreman and the provisions of all state and local regulations governing the development of this parcel. This approval is contingent upon the concurrence of the Planning Commission after it reviews the proposed traffic pattern on Wednesday, April 7, 1999. Second by Andrea. Lynn, John, and Randy in favor. Jon and Andrea opposed. Motion approved.

Appointment of Recreation Commissioners- Andrea moved that the Board vote to re-appoint Eileen Crawford (term expires January 1, 2002), Kevin Francis (term expires January 1, 2002), Penelope Reed (term expires January 1, 2003) and Thomas Whitney (term expires January 1, 2003). Second by John and approved.

Terms of Appointment to Iroquois First Response - John moved that the Board vote to revise the term of appointment for Alton Barber as its representative to the Iroquois First Response Squad Inc; Barber’s term will expire on January 1, 2000 instead of January 1, 2002. Second by Andrea and approved.

Request for Use of Town Hall/Guttmacher - Andrea moved that the Board vote to approve the Town Hall rental request of Brigid and Alan Guttmacher for use of the Town Hall on Sunday, April 25, noon to 3 p.m. Second by John and approved.

Request for Tree Maintenance Funding /Tree Warden Paul Wieczoreck has requested $425 for tree maintenance in the Village. ?Parks Budget? It was the consensus of the Board to approve spending this money.

Tyler Bridge Road/Correspondence from Carolyn Delaney/ Request for signage improvements for curve near her house on Tyler Bridge Road. Will have Mike Anthony check this out.

Town Hall Office Space Allocation - Rocky presented a plan to remodel the current Life Program space which the Board was in favor of. The Board stated they need to meet with the Fire Dept regarding their expansion and how the Police Dept will figure into it.

April 5, 1999

Award Bid for Cemetery Maintenance - Randy moved that the Board vote to authorize its Chairman to sign the proposed contract for Cemetery Maintenance with Wahl Landscaping, LLP, for $16,977 for services as outlined in the Town’s Request for Proposals for Cemetery Lawn Maintenance. Second by Andrea and approved.

Annual Wastewater Discharge Report to the State - Andrea moved that the Board vote to authorize its Chairman to sign its annual report of commitments to the Town’s wastewater treatment facility. Second by Randy and approved.

Discussion of Upgrade of Wastewater Treatment Facility - Rocky will do infiltration and inflow study.

Application for Wastewater Treatment Allocation/Casey/99 Pond Road - Randy move that the Board vote to allocate Mr. and Mrs. Daniel J. Casey, as owners of a two bedroom residence at 99 Pond Road, Grand List Lot Number 17-20-85, 300 gallons per day in wastewater treatment capacity to enable the Caseys to connect to the Town’s wastewater treatment system in order to avoid a possible public health concern posed by the septic system on the property which is in need of immediate repair. Second by Andrea and approved.

* Discussion of Proposed Water Ordinance (Rocky proposes this ordinance for adoption at your April 19 meeting – all comments due back in for incorporation into final draft by April 14th).

* Award Bid for Installation of Water Meters - Dale Emery and Ed Boudreau were present to review the bid of MBS.

John moved that the Board vote to award the bid for the installation of water meters and related appurtenances to N.L. Chagnon, Inc. for $166,155. Second by Randy and approved.

* Agriculture Mitigation Payment/Water Storage Tank - John moved that the Board authorize the Agricultural Mitigation payment of $1,950, as required as a condition of its Land Use Permit for construction of the water storage tank, Permit # 4C0681-8-EB. The payment will be made to the Hinesburg Land Trust from Water System Upgrade Account #330-5488-83. Second by Andrea and approved.

Procurement of Services for Repair of Tennis Court - Randy moved the Board vote to authorize the Chairman to sign the award of bid for reconstructing the tennis courts behind the Hinesburg Elementary School to Vermont Tennis Court Surfacing for $14,672.00 after a reference check is completed. Second by Andrea and approved.

Procurement of Lawn Mower - Andrea moved that the Board vote to authorize the purchase of a New Holland TC29D4 Compact Tractor with a LandPride 6' Mower for $14,148.52 from First Choice. Discussion: $12,000 was budgeted 40% from the Recreation Department; 20% from Parks Maintenance, 20% from the Water Department and 20% from the Wastewater Treatment Department. Second by John and approved.

Recreation Path/Funding for Alternate Route/Discuss Letter to AOT.

John moved the Board go into executive session for personnel discussion including Rocky and Kathleen, second by Andrea and approved.

John moved the Board come out of executive session, second by Andrea and approved.

Old Planning Computer - request for home use by Zoning Administrator - the Board agreed to this.

Contribution to Miss Vermont Scholarship Pageant /Request from local resident Jenny Boquet. The Board agreed to send her a Hinesburg Town pin and letter wishing her luck.

Relocation of Place Road /working on details of exchanging deeds for new and old roads

Correspondence to the Chittenden County Metropolitan Planning Organization re: scoping project.

Vermont Community Development Program/Wastewater Treatment Planning Grant for Mountain View Mobile Home Park - John moved that the Board vote to authorize its Chairman to sign the quarterly progress report for the period ending March 31, 1999 and Pay Requisition # 3 for the Mountain View Mobile Home Park Wastewater Treatment Planning Grant from the Vermont Community Development Program (Grant #0065/98PG(15)). Second by Andrea and approved.

Thank you for service on the Recreation Path Committee to: Sarah Guttler, David Pell, George Dameron, Mary Crane, Allison Cleary, Roger Giroux, Willem Leenstra, and Ann Thomas.

Letter of Appointment as Alternate Representative to the Lake Iroquois Recreation District to Eileen Crawford.

Letter of Appointment to the Conservation Commission to Sarah Blythe.

Notice of terms on the Planning Commission expiring to: Roger Kohn, Melissa Ross and George Bedard.

Notice of terms on the Conservation Commission expiring to: Ted White and David Hirth.

Notice of terms on the Zoning Board of Adjustment expiring to: Joseph Iadanza and Douglas Scott.

Jon Trefrey informed he received a call from Phil Pouech requesting members of the Selectboard make a presence at Green Up Day for the Town. Jon stated he will be down at Town Hall greening up and invited members of the Board to join him.

John moved the Board adjourn at 10:10 p.m., second by Jon and approved.

Respectfully submitted,

Valerie Spadaccini, secretary