Selectboard Meeting * August 16, 1999

page 1 of 4

Attending the meeting: Lynn Gardner, John Guttler, Andrea Morgante, Jon Trefry, Randy Volk, Kathleen Ramsay, Jan Bedard, Al Barber.

Jan Bedard, Delinquent Tax Collector re: Authorization to retain Attorney Bob Perry for a Delinquent Tax Sale. Jan informed there are 6 to 8 properties to go to tax sale which will be held in Oct. Jon moved to authorize Jan Bedard to retain Bob Perry for a delinquent tax sale. His payment will be 15% as allowed by State Statute. Second by John and approved.

Al Barber -water shortage - about 40 homes are without water. Residents are using the water tanks brought in by the Guard. Al will co-ordinate with Rocky hooking up to the Town water system to fill large tanks for residents. This water would be metered for tracking purposes.

Al also informed the Board the residents on Lake Sunset are forming an association - they met with Al as Emergency Management in regards to the dam at the lower pond. They will be meeting with the Selectboard on this issue.

Approve Warrants / John moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes/Meeting of August 2, 1999/ Andrea moved that the Board vote to approve its meeting minutes of August 2, 1999. Second by Jon and approved with John abstaining.

(Randy was not present at time of minutes approval)

September Meeting Schedule/The Board agreed to meet Aug 30th and then Sept 13th.

Driveway Permit Application/Thomas Brennan/Leavensworth Road North/Randy moved that the Board vote to approve the driveway permit application of Thomas Brennan for a road cut on the east side of Leavensworth Road North, Grand List Lot Number 4-1-46.1, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel. Second by John and approved.

Act 250 Municipal Impact Questionnaire/Hinesburg Self Storage, Commerce Park/Jon moved that the Board vote to authorize its Chairman to sign the Municipal Impact Questionnaire for Hinesburg Self Storage, proposed for Grand List Lot Numbers 16-20-64 and 16-20-65. Road Foreman Michael Anthony, Police Chief Chris Morrell and Fire Chief Al Barber have verified that the Town has the capacity to provide road maintenance, police and fire protection for this use.

Second by Andrea and approved.

AUGUST 16, 1999 page 2 of 4

Agreement with State of Vermont for Computer Appraisal Services/ John moved that the Board vote to authorize its Chairman to sign the proposed Letter of Agreement with the State of Vermont for Computer Appraisal Services. The cost of the service, which has been approved by the Board Listers, is $135. Second by Jon and approved.

Correspondence from the Town of Monkton Selectboard re: VELCO Upgrade/Any response to Monkton’s request for information on Hinesburg’s efforts vis-a-vis VELCO’s proposal to upgrade its transmission lines? Hinesburg has had no contact from VELCO on this since the original one stating they wanted to put in new lines. The Board will ask Monkton to keep us informed of their correspondence with VELCO on this.

Correspondence regarding Conflicts of Interest/ Letters were signed to be sent to all members of the Planning Commission and Zoning Board of Adjustment.

Correspondence from Hinesburg Nursery School/ No action necessary at this point. Funding for fuel tank removal may be requested in the future. Rocky is working on obtaining an estimate.

Correspondence/Martha & Martin Quatt/Intersection of Richmond & Mechanicsville Roads – exploring options for improving safety of intersection – the Quatts are slated to meet with you on September 20. They feel the speed of traffic turning onto Richmond Rd at the yield sign is too fast.

Correspondence from Del Green re: Landscaping for Treescape Project – discuss a resolution of our disagreement with Del Green about payment of retainage held by the Town for landscaping associated with the Treescape Project. Andrea will contact Del Green.

Award Paving Contract/At the recommendation of the Road Foreman, Andrea moved that the Board vote to award the contract for the Town’s paving to Pike Industries for $32.90/ton and authorize the Chairman to sign contract. Second by Jon and approved.

Award Annual Audit Report Contract/At the recommendation of the Auditors, Randy moved that the Board vote to award the contract for the Town’s Annual Audit to the firm of Fothergill, Segale & Valley for the amount of $4,750 for audit services for Fiscal Year 1998-1999. The Town has the option of extending the contract for two additional years. Second by Andrea and approved.

Application for Transportation Enhancement Grant Funding/Update from Andrea - Jericho and Underhill have applied to grants relating to water issues. We will wait to see how those requests do.

AUGUST 16, 1999 page 3 of 4

Update on Request for Silver Street Capital Improvements - have forwarded topographical survey information to Rocky & Michael and requested preparation of a cost estimate for improving sight distance along Silver Street in the vicinity of the Cemetery.

Request for Funding for "Memorial Garden" to commemorate Police, Fire & Rescue Workers - have drafted letter - Selectboard will include request for consideration by Town Meeting.

Comments on Chittenden County Regional Plan Update /Penrose Jackson will be meeting with the Planning Commission on Wednesday, August 18 to discuss their input on the CCRPC Plan.

Water System Upgrade Update/Tank is filled. We are supplying Sunny Acres water direct to their 25,000 gallon storage tank. Making arrangements for permanent connections to Sunny Acres and Triple L. Allow filling of private portable water tanks.

July Invoice from Phelps Engineering/Andrea moved that the Board vote to authorize payment of Phelps Engineering’s July, 1999 invoice for oversight of the water system upgrade project, for the amount of $5,725.38, from water system upgrade account #330-5488-83. Second by John and approved.

Registration for 1999 Town Fair & Field Day/ September 30-October 1/Any takers? Should we invite Rob Bast out of retirement to represent us at this event?

Personnel/Recruitment of Highway Maintainer II/Jon moved that the Board vote to hire Jason Matthews for the position of Highway Maintainer II Trainee, with responsibilities, pay and benefits outlined in the proposed August 16, 1999 letter of employment. Second by John and approved.

Giroux Junkyard/Do the Agency of Transportation "Rules and Regulations for Junkyard Screening" apply to the fence around the whole junkyard, or just the fence viewed from the public highway, Route 116? The Board was in agreement just the fence viewed from Rt116 applies.

Aube/25th Wedding Anniversary: John moved that the Board vote to approve Jessie Aube’s request for permission to hold a (surprise) 25^th Wedding Anniversary Party for Kathy & David Aube to which participants will bring their own alcoholic beverages at the Fire Station on September 18, 1999, with the following conditions:

AUGUST 16, 1999 page 4 of 4

- the Aubes shall designate a responsible person over 21 years of age to be "in charge" of the event and monitor alcohol use at the event to make sure there is no underage drinking and that intoxicated persons don’t drive; and

- a "don’t drink and drive poster" shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Andrea and approved.

Estate of Randall & Dorothy Davis: abatement of penalty for withdrawal from the program or different interpretation of Contract provisions? It is the consensus of the Board to abate if requested.

Septic Review for Camp Conversions/Contract with Spencer Harris: It was requested to make the following changes in the Town’s contract with Spencer Harris: 1). Section 8, on liability and indemnity, stricken in its entirety; and 2). Item 4 of the Letter of Contract, changing "This contract will be re-negotiated after the Town Consultant has completed consultations on five to six applications or within six months, whichever is first" to "....the Town Consultant has completed consultations on three to four applications or within six months, whichever is first."

The Board feels section 8 should be left in and so took no action.

Outgoing Correspondence: A letter to Margaret Ross thanking her for her interest in appointment to the Zoning Board of Adjustment.

Community Police Chief Performance Evaluation John moved the Board adjourn to executive session for purposes of personnel discussion of the 5th yr. performance evaluation of the Chief of Community Police. Second by John and approved. John moved that the Board vote to come out of executive session. Second by Randy and approved. Jon moved that the Board vote to increase Chris Morrell’s salary to $40,000 retroactive to July 1, 1999, and send a letter thanking him for his superior performance as Community Police Chief. Second by John and approved.

At 8:55 p.m. John moved that the Board adjourn the meeting, second by Randy and approved.

Respectfully submitted,

Valerie Spadaccini, secretary